Mersey and West Lancashire Teaching Hospitals NHS Trust

Rota Co-Ordinator - Medicine & Urgent Care Division

The closing date is 09 February 2026

Job summary

An exciting opportunity has come available for a Rota Co-ordinator in the Medical and Urgent Care division.

The postholder will have overall operational responsibility for ensuring that the Medicine & UEC Division has sufficient medical cover to meet service demand.

The post holder will work closely with the Medicine & UEC Division management and clinical teams to ensure that all medical rotas with the division are EWTD and new deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost effective manner.

Main duties of the job

The successful post holder will have overall responsibility for ensuring that the Care Group has sufficient medical cover to meet the service demands. You will work closely with Medical and Urgent Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost-effective manner.

You will provide an efficient service to the Trust, ensuring robust plans are in place to develop and improve the administrative role in line with new medical rota practices. This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills.

You must be able to prioritise their own workload and will require a flexible approach to their duties and cross cover the Medicine Rota Co-ordinator as and when required. You must be able to communicate effectively with staff at all levels within the organisation and be responsible in ensuring optimum use of physical capacity throughout medical teams to deliver service needs.

About us

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

Rated Outstanding by CQC Inspection August 2018
Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Date posted

26 January 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Per Annum (Pro Rata, If Part Time)

Contract

Permanent

Working pattern

Full-time

Reference number

409-7652583

Job locations

Whiston Hospital

Warrington Road

Prescot

L35 5DR

Job description

Job responsibilities

KEY DUTIES

Design, prepare and publish the medical on call rota, inclusive of POD Rota within the Medicine & UEC Division within agreed timescales.
To support the design and maintenance of medical on call rotas, inclusive of POD Rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
Co-Ordinate the provision of medical cover to provide short, medium and long-term solutions including medical cover out of hours across the Medicine & UEC Division.
Work closely with staffing solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted
Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff
Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examination and junior doctor rotation.
Be the main point of contact for all junior doctors rotating to trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
Liaise with staffing solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
Escalate complex queries to Associate Directorate Manager / Assistant Directorate Manager.

Job description

Job responsibilities

KEY DUTIES

Design, prepare and publish the medical on call rota, inclusive of POD Rota within the Medicine & UEC Division within agreed timescales.
To support the design and maintenance of medical on call rotas, inclusive of POD Rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
Co-Ordinate the provision of medical cover to provide short, medium and long-term solutions including medical cover out of hours across the Medicine & UEC Division.
Work closely with staffing solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted
Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff
Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examination and junior doctor rotation.
Be the main point of contact for all junior doctors rotating to trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
Liaise with staffing solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
Escalate complex queries to Associate Directorate Manager / Assistant Directorate Manager.

Person Specification

Qualifications

Essential

Educated to Diploma Level or Equivalent

Desirable

NVQ Level 3 Business Administration or higher

Knowledge & Experience

Essential

Experience of liaising with medical staff in an NHS setting
Experience of maintaining robust electronic systems

Desirable

Experience of Medical Rota Management
Experience of producing on-call rotas

Skills

Essential

IT Literate including Microsoft Outlook, Word Excel & Access
Excellent communication skills with the ability to adapt to the stakeholder audience
Ability to work on own initiative and schedule work to meet deadlines
Ability to work within a busy environment and under pressure
Ability to prioritise, take ownership and manage workload
Flexible attitude towards work, tasks and changing priorities

Other

Essential

Ability to work as part of a larger team
Flexible to meet to needs of the service

Person Specification

Qualifications

Essential

Educated to Diploma Level or Equivalent

Desirable

NVQ Level 3 Business Administration or higher

Knowledge & Experience

Essential

Experience of liaising with medical staff in an NHS setting
Experience of maintaining robust electronic systems

Desirable

Experience of Medical Rota Management
Experience of producing on-call rotas

Skills

Essential

IT Literate including Microsoft Outlook, Word Excel & Access
Excellent communication skills with the ability to adapt to the stakeholder audience
Ability to work on own initiative and schedule work to meet deadlines
Ability to work within a busy environment and under pressure
Ability to prioritise, take ownership and manage workload
Flexible attitude towards work, tasks and changing priorities

Other

Essential

Ability to work as part of a larger team
Flexible to meet to needs of the service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Mersey and West Lancashire Teaching Hospitals NHS Trust

Address

Whiston Hospital

Warrington Road

Prescot

L35 5DR

Employer's website

https://www.merseywestlancs.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Mersey and West Lancashire Teaching Hospitals NHS Trust

Address

Whiston Hospital

Warrington Road

Prescot

L35 5DR

Employer's website

https://www.merseywestlancs.nhs.uk/ (Opens in a new tab)