Job summary
An exciting opportunity has arisen for a Receipt & Distribution Centre Co-Ordinator to join our Procurement Team on a permanent, part time basis!
The role involves working as part of the Receipt & Distribution Centre Team at Whiston Hospital.
This role is to help assist in the recording and distribution of goods delivered to the Trust.
The vacancy is for 7.5 hours per week - equivalent to 1 day. Due to vacancies in the department, we would look for the successful candidate to work across Monday and Friday in an hourly split to be agreed.
The JD & PS are currently under AfC review and are subject to change
Main duties of the job
- Checking all orders that are delivered to ensure they are in suitable condition
- Recording the delivery and ensuring they are distributed efficiently and correctly utilising systems.
- To co-ordinate the receipt of goods, including the recording of receipts onto an electronic receipting system and preparation of paperwork for delivery of goods to point of use.
About us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Job description
Job responsibilities
KEY DUTIES
- The post holder will be expected to perform a range of duties within defined procedures including the provision of information from records or computer systems using office machines as appropriate.
- The post holder will be subject to periodic supervised advice and support will be immediately available from a manager should it be required.
- Responsible for the satisfactory receipt of goods into the R.D.C.
- Responsible for providing a customer focused service to wards and departments who have any queries relating to receipt and distribution of goods.
ADMINISTRATIVE RESPONSIBILITIES
- The post holder will be responsible for the receipt of goods into the R.D.C from suppliers
- Responsible for identifying any damage and reporting such damage to the appropriate buyer.
- Carrying out detailed checks to ensure that the goods correspond with what has been ordered. Reporting any discrepancies to purchasing staff or NHS Supply Chain via appropriate channels e.g. webforms, telephone, email, MS Teams
- Responsible for re-packing the goods for redistribution to the customer and ensuring that supplies are appropriately identified for distribution staff to deliver to the customer.
- Prepare the internal distribution receipt, supporting transition to electronic track and trace system, which will accompany the goods and which the customer will sign when supplies reach their destination. The post holder will be responsible for ensuring that receipts are filed in a logical sequence for future reference should the document be needed to confirm proof of delivery to the customer.
- Advise wards and departments as requested of the delivery status of goods and procedures for return of goods.
- Provide cover for staff absence as required.
- Responsibility for implementation of Trust policies which have a relevance to duties and in particular Health and Safety.
- Any other duties as assigned by the Deputy Director of Procurement
TEACHING & TRAINING RESPONSBILITIES
- To ensure all training is up to date and Health and Safety policies followed
Job description
Job responsibilities
KEY DUTIES
- The post holder will be expected to perform a range of duties within defined procedures including the provision of information from records or computer systems using office machines as appropriate.
- The post holder will be subject to periodic supervised advice and support will be immediately available from a manager should it be required.
- Responsible for the satisfactory receipt of goods into the R.D.C.
- Responsible for providing a customer focused service to wards and departments who have any queries relating to receipt and distribution of goods.
ADMINISTRATIVE RESPONSIBILITIES
- The post holder will be responsible for the receipt of goods into the R.D.C from suppliers
- Responsible for identifying any damage and reporting such damage to the appropriate buyer.
- Carrying out detailed checks to ensure that the goods correspond with what has been ordered. Reporting any discrepancies to purchasing staff or NHS Supply Chain via appropriate channels e.g. webforms, telephone, email, MS Teams
- Responsible for re-packing the goods for redistribution to the customer and ensuring that supplies are appropriately identified for distribution staff to deliver to the customer.
- Prepare the internal distribution receipt, supporting transition to electronic track and trace system, which will accompany the goods and which the customer will sign when supplies reach their destination. The post holder will be responsible for ensuring that receipts are filed in a logical sequence for future reference should the document be needed to confirm proof of delivery to the customer.
- Advise wards and departments as requested of the delivery status of goods and procedures for return of goods.
- Provide cover for staff absence as required.
- Responsibility for implementation of Trust policies which have a relevance to duties and in particular Health and Safety.
- Any other duties as assigned by the Deputy Director of Procurement
TEACHING & TRAINING RESPONSBILITIES
- To ensure all training is up to date and Health and Safety policies followed
Person Specification
Qualifications
Essential
- Educated to GCSE level In English and Numeracy
Desirable
- ECDL or equivalent
- NVQ customer service or equivalent
- Basic health & safety certificate
- Manual handling certificate
Skills
Essential
- Customer Orientated
- Team player
- Flexible
- Must be professional in appearance at all times
- Must be able to use own Initiative
Other
Essential
- Flexible in working hours
Knowledge
Essential
- Must have experience of dealing with people within a professional environment
- Experience in a stores/receipting environment
- Ability to manage workload effectively
- Must be able to work on own or as part of a team
- Good interpersonal and communication skills
- Confident to act as first point of contact for the department
- Knowledge of procurement systems particularly receipting modules
- Good IT Skills
Person Specification
Qualifications
Essential
- Educated to GCSE level In English and Numeracy
Desirable
- ECDL or equivalent
- NVQ customer service or equivalent
- Basic health & safety certificate
- Manual handling certificate
Skills
Essential
- Customer Orientated
- Team player
- Flexible
- Must be professional in appearance at all times
- Must be able to use own Initiative
Other
Essential
- Flexible in working hours
Knowledge
Essential
- Must have experience of dealing with people within a professional environment
- Experience in a stores/receipting environment
- Ability to manage workload effectively
- Must be able to work on own or as part of a team
- Good interpersonal and communication skills
- Confident to act as first point of contact for the department
- Knowledge of procurement systems particularly receipting modules
- Good IT Skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
