Job summary
The role of Materials Management Assistant is integral to the smooth running of the hospital. It involves working with wards and departments to ensure that they have the right levels of stock.
Practically speaking, an average day would involve attending wards or departments, checking stock against an agreed stock level and re-ordering using a handheld device. This is known as a "top up" service.
The role also involves dealing with other departments who do not utilise the top up service, with general ordering and queries from NHS Supply Chain.
(There is a re-band application in progress which may result in a change to JD and banding)
Main duties of the job
- The post holder will be expected to perform a range of tasks operating within a team ensuring that the Wards and Departments are stocked at the most efficient levels.
- It will call for independent judgement and will be expected to operate within procedural guidelines to ensure public accountability.
- The post will not receive constant, direct supervision and will require the post holder to exercise initiative in the provision of service to customers with only occasional supervision and guidance.
About us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Job description
Job responsibilities
- Provide a stock materials management service for a range of wards and departments.
- Organise own daily activities, manager available for help or guidance.
- Continually ensure that optimum stock holding is achieved through each and every purchase by active identification and management of supply chain risk, aligned with adherence to modern materials management principles.
- Make formal recommendations to Procurement as to the products to purchase in conjunction with stakeholders.
- Assist the Logistics Manager in other aspects of the organisations business as and when required to support the organisations objectives, goals and values.
- Utilise the EDC Electronic ordering system to ensure precise ordering.
- Liaise daily with department/ward staff to ensure accurate stock replenishment and deal with any queries which arise including assist with the identification of new products.
- Analyse stock levels to ensure that stock is maintained at agreed levels.
- Involved in the training of new staff on the department.
- Follow policies and procedures within the department and contribute to any changes in procedures as and when required.
- Distribution of goods within cages to wards and departments.
- Liaising verbally/electronically with SCCL regarding for discrepancies/product recalls and out of date stock.
- Ensure that protective clothing, as provided by the Trust is worn as appropriate.
- To comply with Manual Handling Regulations, COSHH Regulations and the Health and Safety policies laid out by the Trust.
- Monitor and maintain Health and Safety within the workplace ensuring existing potential hazards are put right or reported to the appropriate person in accordance with the Trusts policy.
- Ensure compliance with all legislation relating to Risk Management
- Responsibility for ensuring that the systems required by the Clinical Negligence Scheme for Trusts, the Risk Pooling Scheme, the Commission for Health Improvement, the National Patient Safety Agency, Health Quality Service and any other external accreditation body, are met within the Service Group.
Job description
Job responsibilities
- Provide a stock materials management service for a range of wards and departments.
- Organise own daily activities, manager available for help or guidance.
- Continually ensure that optimum stock holding is achieved through each and every purchase by active identification and management of supply chain risk, aligned with adherence to modern materials management principles.
- Make formal recommendations to Procurement as to the products to purchase in conjunction with stakeholders.
- Assist the Logistics Manager in other aspects of the organisations business as and when required to support the organisations objectives, goals and values.
- Utilise the EDC Electronic ordering system to ensure precise ordering.
- Liaise daily with department/ward staff to ensure accurate stock replenishment and deal with any queries which arise including assist with the identification of new products.
- Analyse stock levels to ensure that stock is maintained at agreed levels.
- Involved in the training of new staff on the department.
- Follow policies and procedures within the department and contribute to any changes in procedures as and when required.
- Distribution of goods within cages to wards and departments.
- Liaising verbally/electronically with SCCL regarding for discrepancies/product recalls and out of date stock.
- Ensure that protective clothing, as provided by the Trust is worn as appropriate.
- To comply with Manual Handling Regulations, COSHH Regulations and the Health and Safety policies laid out by the Trust.
- Monitor and maintain Health and Safety within the workplace ensuring existing potential hazards are put right or reported to the appropriate person in accordance with the Trusts policy.
- Ensure compliance with all legislation relating to Risk Management
- Responsibility for ensuring that the systems required by the Clinical Negligence Scheme for Trusts, the Risk Pooling Scheme, the Commission for Health Improvement, the National Patient Safety Agency, Health Quality Service and any other external accreditation body, are met within the Service Group.
Person Specification
Our Values
Essential
- We are Kind
- We are Open
- We are Inclusive
Qualifications
Essential
- Educated to GCSE Level or equivalent (O'Level's)
Desirable
Knowledge & Experience
Desirable
- Use of EDC (Electronic Data Capture) system
- Knowledge of Electronic Purchase Order System
- Use of IT system including Microsoft Office and standard keyboard skills.
- Experience of working in a procurement department
Skills
Essential
- Ability to plan and prioritise workload
- Ability to co-ordinate work
- Ability to adhere to confidentiality
- Able to be flexible in approach to working hours
- Good communication skills (Verbal, Written + IT)
Other
Essential
- Role requires moderate physical effort for several long periods - Moving goods throughout the hospital site including heavy items and cages.
- Good time management
- Team Player
- Ability to use own initiative
- Working in a stores area and on busy wards/departments - Exposure to dust and dirt.
Person Specification
Our Values
Essential
- We are Kind
- We are Open
- We are Inclusive
Qualifications
Essential
- Educated to GCSE Level or equivalent (O'Level's)
Desirable
Knowledge & Experience
Desirable
- Use of EDC (Electronic Data Capture) system
- Knowledge of Electronic Purchase Order System
- Use of IT system including Microsoft Office and standard keyboard skills.
- Experience of working in a procurement department
Skills
Essential
- Ability to plan and prioritise workload
- Ability to co-ordinate work
- Ability to adhere to confidentiality
- Able to be flexible in approach to working hours
- Good communication skills (Verbal, Written + IT)
Other
Essential
- Role requires moderate physical effort for several long periods - Moving goods throughout the hospital site including heavy items and cages.
- Good time management
- Team Player
- Ability to use own initiative
- Working in a stores area and on busy wards/departments - Exposure to dust and dirt.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
