Mersey and West Lancashire Teaching Hospitals NHS Trust

Women's & Children's Rota Co-ordinator

The closing date is 23 June 2025

Job summary

Full Time 37.5 hours

Fixed Term 12 months

The post holder will have overall operational responsibility for ensuring that the Obstetrics & Gynaecology and Paediatrics rotas has sufficient medical cover to meet service demands.

The post holder will work closely with the Assistant Directorate Managers within Women's and Children's Management and Clinical Teams to ensure that all medical rotas within the Care Group are EWTD and New Deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost-effective manner.

Main duties of the job

Use the Health Roster system to prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Women & Children's Group within agreed timescales.
To support the maintenance and review of all medical staffing on call rotas (inclusive of new doctor rotations) and consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Women & Children's Group.
Monitor and record TRAC forms for Women & Children's staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff and ensure these are entered onto Health Roster to ensure timely and accurate payment.
Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation.

About us

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

Rated Outstanding by CQC Inspection August 2018
Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Date posted

11 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

409-7168586

Job locations

Ormskirk Hospital

Wigan Road

Ormskirk

L39 2AZ

Job description

Job responsibilities

Please ensure you have read through the attached Job Description and Person Specification before submitting your application.

Advertising date: 11th June 2025

Closing date: 23rd June 2025

Shortlisting date: 24th June 2025

Proposed Interview date: 4th July 2025

Please note, this post may close earlier than advertised if a sufficient number of applications are received.

Job description

Job responsibilities

Please ensure you have read through the attached Job Description and Person Specification before submitting your application.

Advertising date: 11th June 2025

Closing date: 23rd June 2025

Shortlisting date: 24th June 2025

Proposed Interview date: 4th July 2025

Please note, this post may close earlier than advertised if a sufficient number of applications are received.

Person Specification

Qualifications

Essential

Educated to Diploma Level and/or equivalent experience
NVQ Level 3 in Business Administration or higher qualification and / or equivalent experience

Knowledge & Experience

Essential

Experience of maintaining robust electronic systems
Experience of liaising with medical staff in an NHS setting
Experience of medical rota management
Experience of producing on-call rotas

Skills

Essential

Excellent IT skills including Microsoft Outlook, Word, Excel & Access
Good oral and written communication skills with the ability to adapt to the stakeholder audience
Ability to work on own initiative and schedule work to meet deadlines.
Ability to work within a busy environment and under pressure
Ability to prioritise, take ownership and manage workload
Ability to keep clear, concise records
Flexible attitude towards work, task and changing priorities
Ability to manage key stakeholder expectations
Ability to use initiative to solve problems
Self-motivated, conscientious and pays attention to detail.
Ability to work as part of a larger team
Possess a friendly and approachable personality

Desirable

Knowledge of NHS computer systems

Other

Essential

Comply with Trust policies and procedures at all times
Ability and willingness to undergo further training for the post
Maintain confidentiality at all times
Ability to travel across hospital sites when required
Flexible to meet the needs of the service

Person Specification

Qualifications

Essential

Educated to Diploma Level and/or equivalent experience
NVQ Level 3 in Business Administration or higher qualification and / or equivalent experience

Knowledge & Experience

Essential

Experience of maintaining robust electronic systems
Experience of liaising with medical staff in an NHS setting
Experience of medical rota management
Experience of producing on-call rotas

Skills

Essential

Excellent IT skills including Microsoft Outlook, Word, Excel & Access
Good oral and written communication skills with the ability to adapt to the stakeholder audience
Ability to work on own initiative and schedule work to meet deadlines.
Ability to work within a busy environment and under pressure
Ability to prioritise, take ownership and manage workload
Ability to keep clear, concise records
Flexible attitude towards work, task and changing priorities
Ability to manage key stakeholder expectations
Ability to use initiative to solve problems
Self-motivated, conscientious and pays attention to detail.
Ability to work as part of a larger team
Possess a friendly and approachable personality

Desirable

Knowledge of NHS computer systems

Other

Essential

Comply with Trust policies and procedures at all times
Ability and willingness to undergo further training for the post
Maintain confidentiality at all times
Ability to travel across hospital sites when required
Flexible to meet the needs of the service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Mersey and West Lancashire Teaching Hospitals NHS Trust

Address

Ormskirk Hospital

Wigan Road

Ormskirk

L39 2AZ

Employer's website

https://www.merseywestlancs.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Mersey and West Lancashire Teaching Hospitals NHS Trust

Address

Ormskirk Hospital

Wigan Road

Ormskirk

L39 2AZ

Employer's website

https://www.merseywestlancs.nhs.uk/ (Opens in a new tab)