Job summary
An exciting opportunity has arisen for a Senior Buyer to join our Procurement Team on a fixed term basis
The post holder will assist the Associate Director of Procurement , their Deputy and the E-Procurement Manager in delivery of an efficient and effective procurement service. There is an expectation that this will be achieved by the application of original thinking and effective management of resources.
Main duties of the job
To secure for customers the purchase of supplies, which represent best value for money in the context of price and quality, which should be consistent with need as and when, required.
Please Note - Interview may include an assessment.
Interview Date - To Be Confirmed
About us
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
- CAREthat is evidence based, high quality and compassionate
- SAFETY that is of the highest standards
- COMMUNICATION that is open, inclusive and respectful
- SYSTEMS that are efficient, patient centred and reliable
- PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
- Trust rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.
Job description
Job responsibilities
KEY DUTIES
- The post holder will be expected to contribute ideas and proposals which demonstrate objective thought and be capable of persuading staff and users of the service as to the relevance of any proposals. The post holder will be required to manage change as the systems and procedures within the Department are adapted and developed.
- To assist in the procurement aspects of Capital Schemes as required. This will involve assisting in the identification and specification of equipment leading to actual purchase.
- The post holder will need to be well informed and understand markets and the factors which influence cost so as to secure the best value for money in a dynamic supply situation and to provide customers with appropriate advice and guidance. The post holder will need to develop strategies to ensure that they are able to understand these factors in the application of specific projects and ideas.
- Utilising appropriate purchasing arrangements/contracts provided by Purchasing Organisations including (but not limited to) CCS, NHS Supply Chain, HTE and NHS SBS as part of the procurement service they provide to the Trust.
- The post holder will be expected to assist in the introduction of new methods of delivering service which challenge accepted procedures and methodologies and reduce the cost of service delivery to both the Department and our customers and report these savings to the Deputy Head of Procurement.
- The post holder will be expected to implement policies and procedures as they apply to duties and responsibilities. In particular the post holder needs to ensure compliance with Corporate Governance, Health & Safety and Standing Financial Instructions. Compliance with the Trust Code of Conduct for Staff will be a requirement of this post. This duty will be given priority when taking up post as it will influence all other duties and responsibilities.
- Assist with the production of specifications, information or estimates required by CCS, NHS Supply Chain, HTE and NHS SBS to assist them in the provision of procurement service to the Trust.
- The post holder will be expected to understand and apply IT techniques to achieve targets. Working with the departments managers the post holder will be expected to apply the recommendations of the Procurement Strategy in so far as they relate to IT
- Contribute to the maintenance of supplier catalogues and be aware of directories and other sources of information which will assist procurement.
- To be responsible for any other relevant duties assigned by the Head of Purchasing & Supplies or their Deputy.
CLINICAL & PROFESSIONAL RESPONSIBILITIES
ADMINISTRATIVE RESPONSIBILITIES
- The post holder will be responsible for the continued upkeep of the departmental quotation register. They will also be responsible for the management of all purchases requiring quotation exercises that are valued between £10,000 and £50,000, ensuring best value for money is obtained and any appropriate legislation is adhered to.
- Management of procedures register
- Ensure all finance reports are submitted on time
- Ensure the Buying Team adhere to all SFIs
TEACHING & TRAINING RESPONSBILITIES
- Participate in Training and Education initiatives to assist both personal development and the development of staff for whom the post holder has management responsibilities. Training may also involve customers to ensure that they are able to benefit from system developments as they are introduced.
LINE MANAGEMENT/SUPERVISORY RESPONSIBILITIES
- To manage staff, cultivate a team approach and ensure that they make the most effective contribution to the service offered by the Department. Ensure that all staff are appropriately motivated and supported.
- Undertake appraisals
- Undertake return to work interviews
FINANCIAL RESPONSIBILITY
- Ensure adherence to Trust SFIs
- Clear understanding of financial governance processes
Job description
Job responsibilities
KEY DUTIES
- The post holder will be expected to contribute ideas and proposals which demonstrate objective thought and be capable of persuading staff and users of the service as to the relevance of any proposals. The post holder will be required to manage change as the systems and procedures within the Department are adapted and developed.
- To assist in the procurement aspects of Capital Schemes as required. This will involve assisting in the identification and specification of equipment leading to actual purchase.
- The post holder will need to be well informed and understand markets and the factors which influence cost so as to secure the best value for money in a dynamic supply situation and to provide customers with appropriate advice and guidance. The post holder will need to develop strategies to ensure that they are able to understand these factors in the application of specific projects and ideas.
- Utilising appropriate purchasing arrangements/contracts provided by Purchasing Organisations including (but not limited to) CCS, NHS Supply Chain, HTE and NHS SBS as part of the procurement service they provide to the Trust.
- The post holder will be expected to assist in the introduction of new methods of delivering service which challenge accepted procedures and methodologies and reduce the cost of service delivery to both the Department and our customers and report these savings to the Deputy Head of Procurement.
- The post holder will be expected to implement policies and procedures as they apply to duties and responsibilities. In particular the post holder needs to ensure compliance with Corporate Governance, Health & Safety and Standing Financial Instructions. Compliance with the Trust Code of Conduct for Staff will be a requirement of this post. This duty will be given priority when taking up post as it will influence all other duties and responsibilities.
- Assist with the production of specifications, information or estimates required by CCS, NHS Supply Chain, HTE and NHS SBS to assist them in the provision of procurement service to the Trust.
- The post holder will be expected to understand and apply IT techniques to achieve targets. Working with the departments managers the post holder will be expected to apply the recommendations of the Procurement Strategy in so far as they relate to IT
- Contribute to the maintenance of supplier catalogues and be aware of directories and other sources of information which will assist procurement.
- To be responsible for any other relevant duties assigned by the Head of Purchasing & Supplies or their Deputy.
CLINICAL & PROFESSIONAL RESPONSIBILITIES
ADMINISTRATIVE RESPONSIBILITIES
- The post holder will be responsible for the continued upkeep of the departmental quotation register. They will also be responsible for the management of all purchases requiring quotation exercises that are valued between £10,000 and £50,000, ensuring best value for money is obtained and any appropriate legislation is adhered to.
- Management of procedures register
- Ensure all finance reports are submitted on time
- Ensure the Buying Team adhere to all SFIs
TEACHING & TRAINING RESPONSBILITIES
- Participate in Training and Education initiatives to assist both personal development and the development of staff for whom the post holder has management responsibilities. Training may also involve customers to ensure that they are able to benefit from system developments as they are introduced.
LINE MANAGEMENT/SUPERVISORY RESPONSIBILITIES
- To manage staff, cultivate a team approach and ensure that they make the most effective contribution to the service offered by the Department. Ensure that all staff are appropriately motivated and supported.
- Undertake appraisals
- Undertake return to work interviews
FINANCIAL RESPONSIBILITY
- Ensure adherence to Trust SFIs
- Clear understanding of financial governance processes
Person Specification
Qualifications
Essential
- Educated to GCSE level or above and/or equivalent qualification
- CIPS Level 6 or evidence of near completion and/or relevant experience
Desirable
- ECDL and/or equivalent qualification
Knowledge and Experience
Essential
- Experience of Microsoft Office (ie be able to do 'pivots' and 'look ups
- Experience of working in a procurement department
- Significant experience of line managing a team including setting objectives, conducting appraisals etc
- Knowledge and experience of electronic purchase order systems
- Knowledge and experience of EU Procurement- having assisted or worked on OJEU tenders
Skills
Essential
- Demonstrates ability to motivate team performance to achieve objectives
- Ability to plan and prioritise workload
- Ability to co-ordinate work
- Ability to adhere to confidentiality
- Able to be flexible in approach to working hours
- Good communication skills - in an often busy and unpredictable environment - verbal, written, IT
- Good time management skills
- Able to work under own initiative and be innovative
Other
Essential
- Ability to travel various hospital locations by own car/ assisted driver
- Commitment to self-development
Person Specification
Qualifications
Essential
- Educated to GCSE level or above and/or equivalent qualification
- CIPS Level 6 or evidence of near completion and/or relevant experience
Desirable
- ECDL and/or equivalent qualification
Knowledge and Experience
Essential
- Experience of Microsoft Office (ie be able to do 'pivots' and 'look ups
- Experience of working in a procurement department
- Significant experience of line managing a team including setting objectives, conducting appraisals etc
- Knowledge and experience of electronic purchase order systems
- Knowledge and experience of EU Procurement- having assisted or worked on OJEU tenders
Skills
Essential
- Demonstrates ability to motivate team performance to achieve objectives
- Ability to plan and prioritise workload
- Ability to co-ordinate work
- Ability to adhere to confidentiality
- Able to be flexible in approach to working hours
- Good communication skills - in an often busy and unpredictable environment - verbal, written, IT
- Good time management skills
- Able to work under own initiative and be innovative
Other
Essential
- Ability to travel various hospital locations by own car/ assisted driver
- Commitment to self-development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
