Resuscitation Administrator

Job description

Job responsibilities

Responsibility for Patients: The post holder will have no direct contact with patients during their duties.Responsibility for Policy and Service Development: The post holder is required to adhere to all relevant Trust and local departmentalpolicies and guidelines at all times. The post holder proposes and implements changes to departmental policies &procedures. Continue to develop and maintain working system and procedures. All tasks are organised and produced to required standards and within specifiedResuscitation guidelines.

Responsibility for Financial and Physical Resources:The post holder will be required to: - Requisition stationary supplies and equipment for the office and training rooms beingmindful of Trust resources, using the Trusts online procurement system. Raise invoices/provide receipts for course training and anyequipment/resources/services supplied to external organisations/individuals andreceive incoming cheques working within an allocated budget. Book and plan training programmes including coordinating external agencies asrequired, making changes/adjustments as necessary. Arrange and book Pool cars as required for off-site training Demonstrate a duty of care to the equipment within the resuscitation department.

Responsibility for Staff: Support and assist other members of the Resuscitation Team. Assist in the training of new/temporary clerical staff.

Responsibility for Information Resources: Make efficient and effective use of the various computer systems to ensure theaccurate recording of training information and record-keeping functions. This toinclude the monitoring of attendance and non attendance at all in house trainingevents. Record the information on the Electronic Staff Record (ESR) andResuscitation Council (UK) Learning Management System (LMS) . Produce letters, reports etc using a variety of clerical skills. Maintain filing and documentation using established Trust/departmental system. Provide support to the resuscitation committee compiling agenda, minute taking/typing/distribution, maintain action log. Liaise with Committee members Produce statistical reports for the Resuscitation Committee. Produce audit reports for Clinical Audit Committee Draft ad hoc letters for the resuscitation committee Chair. Draft for the resuscitation committee chair, a report for the Clinical GovernanceCommittee after each Resuscitation Committee meeting. Post Committee minutes and agendas on Resuscitation Department intranet pages. Collate all course documentation. Handle incoming mail, distributing appropriately and dealing with matters of routinecorrespondence. Deal with enquiries via the telephone, email, personal callers to the department andact accordingly. Arrange meetings and appointments for resuscitation officers and maintain diary. Maintain and develop own knowledge and skills through appraisal, participating infurther training when necessary to provide a high quality administrative role. Assist in the development of information resources including training programmesand related information, policies and protocols, handouts, evaluation forms,questionnaires and leaflets.

Responsibility for Research and Development: The post holder maybe required to participate in departmental audits or Trustsurveys. Liaise with Resuscitation Officers on the interpretation of cardiac arrest event forms. Input data from cardiac arrest events into the National Cardiac Arrest Audit (NCAA)and the Trust cardiac arrest database. Represent the Trust at NCAA participants meeting in the absence of an attendingRO. Answer enquiries regarding NCAA and produce ad hoc statistical reports anddistribute NCAA reports. Assist with ad hoc cardiac arrest studies. Submit data on a monthly basis to key personnel within the Trust. Assist the Resuscitation Lead in the review of the cardiac arrest event form andensure information is in line with NCAA data requirements, amend and organiseprinting and distribution as necessary. Register audits with the Clinical Audit Department as required. With the Chair of the Resuscitation Committee, Resuscitation Officers, Clinical Audit,and others, develop methodology, sampling and data collection tools for DNARaudits.

Physical Skills: The post holder will be required to use a VDU/Word Processor for a large proportionof their shift that is in excess of 80% of the time. Lifting of training materials box files,chairs, tables and the setting up of training rooms. Use a variety of office equipment including printer, photocopier, laminating machineetc.

Analytical & Judgement Skills: Liaise with Resuscitation Officers on the interpretation of cardiac arrest event forms. Answer enquiries regarding NCAA and produce statistical reports and distributeNCAA reports. Assist the Resuscitation Lead in the review of the cardiac arrest event form andensure information is in line with NCAA data requirements, amend and organiseprinting and distribution as necessary. Handle incoming mail, distributing appropriately and dealing with matters of routinecorrespondence. Deal with enquiries via the telephone, email, personal callers to the department andact accordingly. Arrange meetings and appointments for resuscitation officers and maintain diary.

Planning & Organisational Skills: Able to work autonomously, managing and prioritising own workload. Book and plan training programmes including coordinating external agencies asrequired, making changes/adjustments as necessary. Arrange and book Pool cars as required for off-site training.

Person Specification

Education Qualifications & Training

Essential

• Educated to GCSE level or equivalent, English Language
• NVQ 3 or equivalent in Administration
• Competent in the use of MS Office Suite to RSA 3 or equivalent

Knowledge & Experience

Essential

• Demonstrable clerical experience within a health/education setting
• Experience of working with Microsoft Office computer systems, in a working/academic environment

Desirable

• Experience of working in a customer service environment

Skills & Abilities

Essential

• Evidence of effective communication skills both written and oral.
• Evidence of ability to respond quickly to changing priorities, organising and prioritising own workload to meet deadlines.
• Evidence of ability to work with minimal supervision.
• Evidence of ability to produce accurate documentation using Word/Excel/ ESR/OLM
• An understanding of the meaning of confidentiality and the requirement for this to be maintained.
• Demonstrates good interpersonal skills

Desirable

• Evidence of ability to produce pre-course publicity
• Evidence of ability to deal with challenging situations in the workplace

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Dorset County Hospital NHS Foundation Trust

Address

Dorset County Hospital

Williams Avenue

Dorchester

DT1 2JY

Employer's website

https://www.dchft.nhs.uk/working-for-us/ (Opens in a new tab)