Dorset County Hospital NHS Foundation Trust

Ward Leaders Administrator (Abbotsbury & Lulworth)

This job is now closed

Job summary

An exciting opportunity has arisen for a 12 month fixed term / 12 month secondment as a Ward leaders Administrator to provide support for the Surgical Managers on Abbotsbury and Lulworth Wards.

This post is for a position of 37.5 hours a week.

12 month secondment available.12 month fixed-term contract.This will be great experience at band 3.

We are seeking a highly motivated and enthusiastic administrator to join our team. Communication and interpersonal skills within the multidisciplinary team are a significant part of the role. Candidates should significant administrative experience and be able to work unsupervised. Candidates will need good organisation skills and be competent with using Microsoft Word, Excell and Office.

You will provide administration support to two Ward Managers and cover a wide range of duties including typing, minute taking and be confident in liaising with staff.

The successful candidate will be flexible and adaptable to a varied workload and be able to promote the Trust's values.

Main duties of the job

Appraisal - Monitor when appraisals are due and book in (send out all paperwork with calendar invite).

Probationary Reviews - Monitor the probation review ensuring all employees have a review at start/2 weeks/3 months/6 months, book reviews with team lead.

Sickness - Arrange meetings, send out invite letters, send out updated sickness letters.

New Starters - Prepare files with all new starter packs ready for first day. Regularly check in on all new starters.

Minutes - As and when required to include agendas and action lists.

Filing - all filing on both wards.

Adhoc Staff Letters - as and when required, compose letters.

ESR - doing any changes to contracts/hours/secondments.

Diary - Manage both sisters' diaries by booking appointments and training.

Source and organise training relevant to staff roles outside of their mandatory training.

Departmental Divisional slides every month.

And much, much more!!

We aim to provide you with 2 weeks training with the current post holder.

About us

Abbotsbury Ward is a friendly, professional and successful team, providing the ideal environment for applicants to develop their knowledge, skills and competency in the often complex and rewarding nature of medical and surgical and medical nursing including gastroenterology. Team work and the sharing of knowledge and skills are essential to deliver safe, effective care to the diverse cohort of patients for which we care.

Abbotsbury Ward is a 28 bed ward where you will need to be able to adapt to the changing workload whilst delivering compassionate, safe, high quality care. The successful applicant will be joining a positive, friendly and supportive team focused on goals driven by patient experience and evidence based best practice.

Lulworth Ward is a general surgical ward with a friendly and professional team that will provide an ideal environment for applicants to develop their skills, knowledge and competency in the challenging demands of caring for the acute surgical patient. We have on ward support from a clinical practice educator and work closely with the relevant specialist nurses and also support from the discharge team for the complex discharge.

Lulworth Ward is a 31 bedded ward where you will need to be able to care for patients before and after surgery and be involved in all aspects of care from admission to discharge. You will need to be able to adapt to the changing workload whilst delivering compassionate, safe high-quality care.

Date posted

11 January 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time

Reference number

405-23-WLA856ALW-A

Job locations

Dorset County Hospital

Dorchester

DT12JY

Job description

Job responsibilities

Person Specification and Job Description attached. - Some duties listed above, for a more comprehensive understanding of the role, please contact the Ward Senior Sisters below to discuss.

Job description

Job responsibilities

Person Specification and Job Description attached. - Some duties listed above, for a more comprehensive understanding of the role, please contact the Ward Senior Sisters below to discuss.

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Desirable

NVQ 3 or equivalent qualification in relevant subject
Education to GCSE Grade C, including English and Maths

KNOWLEDGE & EXPERIENCE

Essential

Recent previous experience within a comparable role
Recent previous experience of working within a customer focused environment
Recent previous experience of arranging meetings for others and diary management
Knowledge of administration and/or office procedures
Previous knowledge or experience of working in an office and customer care environment, undertaking administrative duties.

SKILLS & ABILITIES

Essential

Advanced keyboard/touch typing skills
Demonstrate ability to prioritise effectively
Ability to use own initiative within sphere of responsibility
Minute taking skills
Evidence of good communication skills, both verbal and written
Demonstrate ability at exercising tact and diplomacy
Demonstrate ability to analyse situations and to provide a resolution
Computer literate with an ability to navigate around various systems and software packages including MS Office, Outlook, the internet, and databases
Demonstrate ability to work effectively in a team and under direction on routine tasks without the need for supervision
Demonstrate ability to prioritise and manage workload
Demonstrate ability to use own initiative and apply a practical problem-solving approach in everyday situations
Demonstrate confidential and effective written and verbal communication skills, with the ability to empathise, be supportive and sensitive to the needs of others, demonstrates an awareness of diversity in the workplace
Demonstrate an enthusiastic and flexible approach. Demonstrates excellent customer care and telephone skills. Ability to apply attention to detail

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Desirable

NVQ 3 or equivalent qualification in relevant subject
Education to GCSE Grade C, including English and Maths

KNOWLEDGE & EXPERIENCE

Essential

Recent previous experience within a comparable role
Recent previous experience of working within a customer focused environment
Recent previous experience of arranging meetings for others and diary management
Knowledge of administration and/or office procedures
Previous knowledge or experience of working in an office and customer care environment, undertaking administrative duties.

SKILLS & ABILITIES

Essential

Advanced keyboard/touch typing skills
Demonstrate ability to prioritise effectively
Ability to use own initiative within sphere of responsibility
Minute taking skills
Evidence of good communication skills, both verbal and written
Demonstrate ability at exercising tact and diplomacy
Demonstrate ability to analyse situations and to provide a resolution
Computer literate with an ability to navigate around various systems and software packages including MS Office, Outlook, the internet, and databases
Demonstrate ability to work effectively in a team and under direction on routine tasks without the need for supervision
Demonstrate ability to prioritise and manage workload
Demonstrate ability to use own initiative and apply a practical problem-solving approach in everyday situations
Demonstrate confidential and effective written and verbal communication skills, with the ability to empathise, be supportive and sensitive to the needs of others, demonstrates an awareness of diversity in the workplace
Demonstrate an enthusiastic and flexible approach. Demonstrates excellent customer care and telephone skills. Ability to apply attention to detail

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Dorset County Hospital NHS Foundation Trust

Address

Dorset County Hospital

Dorchester

DT12JY

Employer's website

https://www.dchft.nhs.uk/working-for-us/ (Opens in a new tab)

Employer details

Employer name

Dorset County Hospital NHS Foundation Trust

Address

Dorset County Hospital

Dorchester

DT12JY

Employer's website

https://www.dchft.nhs.uk/working-for-us/ (Opens in a new tab)