Job summary
To provide administrative support for the effective delivery of training and education to all grades of resident doctors within the Trust. Working as part of a team in the education centre and alongside others within PGME who manage the training programmes.
Main duties of the job
- Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
- Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
- Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
- To provide administration support for the F2/ IMT Band 5 Coordinator.
- To support the arrangement of F2/IMT teaching programmes - e.g. confirming speakers, booking rooms and circulating to trainees.
- Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
- Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
- Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
- To deal with any queries relating to the on-call room and the doctors' mess.
- Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties.
- To provide administration support for resident doctors' induction as advised by the induction lead.
- To ensure that names are obtained for Educational/ Clinical supervisors from specialties for new cohorts of resident doctors
About us
Developmentand staff wellbeing
Your growthand personal happinessmattersto us.After all, we can't expect the best from you if we don't invest in your development and nurture your wellbeing.From the moment you join us, we're committed to fostering your professional and personal development within a supportive, empowering environment. Whether you're just starting your career or looking to advance further, we provide you with the tools and opportunities you need to succeed.We actively support colleagues to take part in research, quality improvement and innovation, whatever their role or level in the organisation.
To support your wellbeing, we offer an extensive range of resources, including an on-site staff nursery at Kingston Hospital, wellbeing practitioners, regular wellbeing classes, dedicated staff physiotherapist, comprehensive occupational health services, 24/7 employee assistance programme, and a range of other support and activities.
We also take every opportunity to thank and recognise the work our teams do, through weekly 'shoutouts' and patient feedback, monthly and annual awards.
Wherever you work across our organisation, we look forward to welcoming you.
Job description
Job responsibilities
**Please see the attached supporting job description and person specification document, which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification**
Specific duties: F2/IMT and Others
- Be a lead for Moodle, online learning platform, uploading information as required
- Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
- Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
- Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
- To provide administration support for the F2/ IMT Band 5 Coordinator.
- To support the arrangement of F2/IMT teaching programmes e.g. confirming speakers, booking rooms and circulating to trainees.
- Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
- Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
- Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
- To deal with any queries relating to the on-call room and the doctors mess.
- Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties
This job description is not intended to limit the scope and extent of the job to be undertaken and will be subject to review and alteration as necessary, following discussion with the post holder.
Job description
Job responsibilities
**Please see the attached supporting job description and person specification document, which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification**
Specific duties: F2/IMT and Others
- Be a lead for Moodle, online learning platform, uploading information as required
- Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
- Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
- Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
- To provide administration support for the F2/ IMT Band 5 Coordinator.
- To support the arrangement of F2/IMT teaching programmes e.g. confirming speakers, booking rooms and circulating to trainees.
- Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
- Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
- Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
- To deal with any queries relating to the on-call room and the doctors mess.
- Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties
This job description is not intended to limit the scope and extent of the job to be undertaken and will be subject to review and alteration as necessary, following discussion with the post holder.
Person Specification
Qualifications
Essential
- GCSE at Grade C/Grade 4 or above including English and Maths or equivalent
Desirable
- Educated to Degree level or equivalent
Experience
Essential
- Experience of working with clinical staff in the NHS or equivalent in an administrative capacity
- At least 2 years previous administration experience
- Experience of meeting deadlines to agreed standards
Desirable
- Previous NHS administrative experience or in a similar setting
- Event co-ordination i.e. meetings, conferences, etc
- Experience of working in NHS Medical Education
- Experience of administering and attending meetings
Skills
Essential
- Comprehensive IT skills in Word, Excel, PowerPoint, Outlook and MS teams
- Ability to analyse and interpret data and extract the relevant information. To report and act on the information appropriately
- Able to ensure attention to detail and to highlight and address errors
- Able to compose effective emails and letters
- Effective communication and interpersonal skills - written and verbal
- Database management knowledge and experience
Desirable
- Undertaking surveys and compiling reports on the outcomes
Knowledge
Essential
- Knowledge and understanding of confidentiality and data protection principles
Desirable
- Knowledge of medical career structures/pathways
- Developments in Medical Education in the NHS
Other
Essential
- Flexible and positive attitude along with being pro-active and willing to learn
- Able to problem solve independently and put in necessary measures to prevent a recurrence
- Able to work as part of a team and independently
- Understanding of the Trust values
Person Specification
Qualifications
Essential
- GCSE at Grade C/Grade 4 or above including English and Maths or equivalent
Desirable
- Educated to Degree level or equivalent
Experience
Essential
- Experience of working with clinical staff in the NHS or equivalent in an administrative capacity
- At least 2 years previous administration experience
- Experience of meeting deadlines to agreed standards
Desirable
- Previous NHS administrative experience or in a similar setting
- Event co-ordination i.e. meetings, conferences, etc
- Experience of working in NHS Medical Education
- Experience of administering and attending meetings
Skills
Essential
- Comprehensive IT skills in Word, Excel, PowerPoint, Outlook and MS teams
- Ability to analyse and interpret data and extract the relevant information. To report and act on the information appropriately
- Able to ensure attention to detail and to highlight and address errors
- Able to compose effective emails and letters
- Effective communication and interpersonal skills - written and verbal
- Database management knowledge and experience
Desirable
- Undertaking surveys and compiling reports on the outcomes
Knowledge
Essential
- Knowledge and understanding of confidentiality and data protection principles
Desirable
- Knowledge of medical career structures/pathways
- Developments in Medical Education in the NHS
Other
Essential
- Flexible and positive attitude along with being pro-active and willing to learn
- Able to problem solve independently and put in necessary measures to prevent a recurrence
- Able to work as part of a team and independently
- Understanding of the Trust values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
