Job summary
Are you tenacious, well-organized, and ready to play a crucial role in ensuring the smooth onboarding of new recruits into the heart of our NHS Trusts? Join us as a Recruitment Assistant in our Employment Verification Team and be the driving force behind the seamless clearance of candidates entering our healthcare teams.
At the forefront of healthcare excellence, we are dedicated to providing outstanding patient care, by revolutionising the way we recruit in the NHS. As we continue to grow, we are seeking a dynamic individual to join our team and contribute to the efficiency of our pre-employment checks process.
Please note: This post is located at Epsom.
Main duties of the job
As a Recruitment Assistant, you will be the guardian of our recruitment standards, ensuring that candidates receive a professional and expedited onboarding experience. Dive into the world of legislative requirements, mastering ID checks, right to work in the UK, and DBS checks. In this high-volume role, you will be responsible for around 100 candidates at a time, racing against the clock to clear pre-employment hurdles swiftly and safely, within defined target times. Your efforts will directly impact patient care by getting new recruits into their roles promptly. If you enjoy the feeling of a job well done and knowing that what you do is important and benefiting your community, this could be the job for you!
About us
Kingston Hospital - First Acute Trust in London to be rated Outstanding by CQC for Overall Quality and Leadership.
Kingston Hospital NHS Foundation Trust is a district general hospital situated in a beautiful and remarkable part of the country - close to London yet surrounded by royal parks, historic buildings and the River Thames. We are located on a single site in Kingston upon Thames, Surrey and run several outpatient clinics in neighbouring areas including Raynes Park Health Centre and Teddington Memorial Hospital.
What We Offer: Join a dynamic and supportive team within the NHS. This role not only provides a rewarding opportunity to contribute to patient care but also offers a pathway for professional growth and development - the Hub is an innovative, energising place to be. Join us and grow with us on our journey
Job description
Job responsibilities
Key Responsibilities: Legislative Expertise: Learn and apply relevant legislative requirements, including ID checks, right to work in the UK, and DBS checks. Efficient Coordination: Manage a high volume of candidates simultaneously, ensuring the completion of pre-employment clearances within defined target times. Patient-Centric Approach: Understand the urgency of the role in ensuring patient care is not compromised, providing a professional and timely service to candidates. Tech Savvy: Learn to confidently navigate our Applicant Tracking System, keeping accurate notes for audit purposes and corresponding with candidates and managers Using discernment: Foreseeing issues, removing obstacles and knowing when to escalate when help is needed Qualifications and Skills: Good standard of written and verbal communication skills to respond to queries and speak with managers and candidates over the phone, on MS Teams and over email Tenacious and well-organized with a keen eye for detail. Pragmatic and adept at understanding and applying legislative requirements across a range of different scenarios. Ability to handle a high volume of tasks efficiently and relentlessly, with a sense of urgency in defined timelines.
Job description
Job responsibilities
Key Responsibilities: Legislative Expertise: Learn and apply relevant legislative requirements, including ID checks, right to work in the UK, and DBS checks. Efficient Coordination: Manage a high volume of candidates simultaneously, ensuring the completion of pre-employment clearances within defined target times. Patient-Centric Approach: Understand the urgency of the role in ensuring patient care is not compromised, providing a professional and timely service to candidates. Tech Savvy: Learn to confidently navigate our Applicant Tracking System, keeping accurate notes for audit purposes and corresponding with candidates and managers Using discernment: Foreseeing issues, removing obstacles and knowing when to escalate when help is needed Qualifications and Skills: Good standard of written and verbal communication skills to respond to queries and speak with managers and candidates over the phone, on MS Teams and over email Tenacious and well-organized with a keen eye for detail. Pragmatic and adept at understanding and applying legislative requirements across a range of different scenarios. Ability to handle a high volume of tasks efficiently and relentlessly, with a sense of urgency in defined timelines.
Person Specification
Education
Essential
- Educated to GCSE's level (including Maths and English) NVQ Level 3 or equivalent knowledge
Desirable
- CIPD Level 3 Foundation or working towards a professional HR qualification
Experience
Essential
- Experience of working in an administrative role
- Experience of working in a customer service environment and following procedures accurately
- Experience of using an applicant tracking management system.
Desirable
- Experience of working in HR/recruitment
- Experience of using e-recruitment systems
- Experience of working in recruitment consultancy or fast paced candidate attraction role
- Experience processing pre-employment clearances
Skills
Essential
- Ability to manage and prioritise multiple and sometimes conflicting demands
- High tact and persuasive skills in dealing with recruitment issues.
- Good keyboard skills, including good Microsoft Word, Excel and PowerPoint, and a good level of IT literacy
- Good verbal and written communication skills with a high level of accuracy and attention to detail.
- Good organisational skills
- Ability to identify potential problems and offer appropriate solutions and escalate as required
- Able to work to tight deadlines in a busy pressurised environment.
Knowledge
Essential
- Office systems and practice
- MS Office
Desirable
- NHS HR Systems e.g. Trac, NHS Jobs, ESR
- Knowledge of NHS Employers Check Standards
Person Specification
Education
Essential
- Educated to GCSE's level (including Maths and English) NVQ Level 3 or equivalent knowledge
Desirable
- CIPD Level 3 Foundation or working towards a professional HR qualification
Experience
Essential
- Experience of working in an administrative role
- Experience of working in a customer service environment and following procedures accurately
- Experience of using an applicant tracking management system.
Desirable
- Experience of working in HR/recruitment
- Experience of using e-recruitment systems
- Experience of working in recruitment consultancy or fast paced candidate attraction role
- Experience processing pre-employment clearances
Skills
Essential
- Ability to manage and prioritise multiple and sometimes conflicting demands
- High tact and persuasive skills in dealing with recruitment issues.
- Good keyboard skills, including good Microsoft Word, Excel and PowerPoint, and a good level of IT literacy
- Good verbal and written communication skills with a high level of accuracy and attention to detail.
- Good organisational skills
- Ability to identify potential problems and offer appropriate solutions and escalate as required
- Able to work to tight deadlines in a busy pressurised environment.
Knowledge
Essential
- Office systems and practice
- MS Office
Desirable
- NHS HR Systems e.g. Trac, NHS Jobs, ESR
- Knowledge of NHS Employers Check Standards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
