Job summary
Administrator for Doctors in GP Training (30 hours per week)
The post-holder will provide administration support for every aspect of the three year GPVTS Training Programme.
Resolve wide-ranging queries from the cohort of around 60 trainees. Support the three Programme Directors and set up weekly teaching with reference to the curriculum.
Assist the Programme Directors with rotation planning, GP allocations and data/information requested by RCGP/NHSE.
Administer GPVTS finances and control expenditure within the annual budget.
***Please note: Interviews will be held on Wednesday 22nd November 2023 in the afternoon***
Main duties of the job
- To support and manage the GPVTS Training Programme provided at Kingston Hospital NHS Foundation Trust for doctors, in line with the educational contract(s) between the Trust and education commissioners (Royal College of General Practitioners) and in accordance with Trust policies and procedures. The post holder is required to act with a high degree of autonomy.
- Responsibility for assisting the Programme Directors organise and plan teaching programmes, courses, seminars and meetings and for maintaining data bases to enable efficient reporting of outcomes and programme delivery.
- Liaising with RCGP, Training Programme Directors, College Deans, Educational and Clinical Supervisors and hospital departments in specialties related to GP training.
- Organising speakers, room bookings, residential courses, away days, catering and external Pharmaceutical companies to support training programmes.
About us
The Trust has defined its culture as one that is patient centered, which puts safety first and where all staff take responsibility, are valued and value each other. To support this, our five values are that we are all:-Caring - we design and deliver care around each individual patient's needs and wants.Safe - we make the safety of patients and staff our prime concern (safety comes first)Responsible - all staff take responsibility for the hospital, its services and reputation.Value each other - we all value each other's contribution. Inspiring - we always strive to empower each other to develop and deliver improvements to benefit our patients
Our training, policies, procedures, and practices are all intended to support behaviours in line with our values and all staff are expected to uphold these by 'Living Our Values Everyday'.
Job description
Job responsibilities
Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.
Job description
Job responsibilities
Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.
Person Specification
Qualifications
Essential
- GCSE at Grade C/ Grade 5 or above including English and Maths or equivalent.
- ECDL or equivalent demonstrable experience
- Degree or equivalent experience working in the NHS environment
Desirable
- Managerial experience Evidence of continuing professional development
Experience
Essential
- Experience of working with clinical staff in the NHS or equivalent in an administrative capacity
- Experience of previous administration experience.in a customer related role
- Experience of meeting deadlines to agreed standards
- Experience of supervising staff
Desirable
- Previous NHS administrative experience or in a similar setting e.g. Event co-ordination i.e. meetings, conferences, etc
- Experience of working in NHS Medical Education
- Experience of administering and attending meetings
Skills
Essential
- Comprehensive skills in Word, Excel, PowerPoint, Outlook and MS teams/Zoom .
- Clear effective communication and interpersonal skills - written and verbal.
- Able to compose effective emails and letters
- Proficient in meeting minute taking
- Planning and organisational skills - ability to manage own workload
- Database management knowledge and experience.
- Ability to exercise judgement in sometimes pressurised circumstances when dealing with staff/patient enquiries
Desirable
- Managing accounts and data in Excel.
- Undertaking surveys and compiling reports on the outcomes.
- Preparing e-learning material for uploading.
Knowledge
Essential
- Good basic numerical Skills Office systems practice
- Knowledge and understanding of confidentiality and data protection principles.
Desirable
- Knowledge of Post Graduate Medical Training
- Developments in Medical Education in the NHS
- Knowledge of medical career structures
Other
Essential
- Flexible and positive attitude along with being pro-active and willing to learn.
- Able to problem solve independently and put in necessary measures to prevent a recurrence.
- Able to work flexibly to meet service needs and start and finish outside of normal times to meet peak periods.
- Able to work as part of a team and independently (after training) with minimal support. Tenacious- following tasks from start to end.
- Understanding of the Trust values.
Desirable
- Establishing and maintaining effective working relationships
- Interpretation and presentation of complex information
Person Specification
Qualifications
Essential
- GCSE at Grade C/ Grade 5 or above including English and Maths or equivalent.
- ECDL or equivalent demonstrable experience
- Degree or equivalent experience working in the NHS environment
Desirable
- Managerial experience Evidence of continuing professional development
Experience
Essential
- Experience of working with clinical staff in the NHS or equivalent in an administrative capacity
- Experience of previous administration experience.in a customer related role
- Experience of meeting deadlines to agreed standards
- Experience of supervising staff
Desirable
- Previous NHS administrative experience or in a similar setting e.g. Event co-ordination i.e. meetings, conferences, etc
- Experience of working in NHS Medical Education
- Experience of administering and attending meetings
Skills
Essential
- Comprehensive skills in Word, Excel, PowerPoint, Outlook and MS teams/Zoom .
- Clear effective communication and interpersonal skills - written and verbal.
- Able to compose effective emails and letters
- Proficient in meeting minute taking
- Planning and organisational skills - ability to manage own workload
- Database management knowledge and experience.
- Ability to exercise judgement in sometimes pressurised circumstances when dealing with staff/patient enquiries
Desirable
- Managing accounts and data in Excel.
- Undertaking surveys and compiling reports on the outcomes.
- Preparing e-learning material for uploading.
Knowledge
Essential
- Good basic numerical Skills Office systems practice
- Knowledge and understanding of confidentiality and data protection principles.
Desirable
- Knowledge of Post Graduate Medical Training
- Developments in Medical Education in the NHS
- Knowledge of medical career structures
Other
Essential
- Flexible and positive attitude along with being pro-active and willing to learn.
- Able to problem solve independently and put in necessary measures to prevent a recurrence.
- Able to work flexibly to meet service needs and start and finish outside of normal times to meet peak periods.
- Able to work as part of a team and independently (after training) with minimal support. Tenacious- following tasks from start to end.
- Understanding of the Trust values.
Desirable
- Establishing and maintaining effective working relationships
- Interpretation and presentation of complex information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
