Job summary
o The post holder will support the management of procurement, stores, distribution andhomecare service at North Middlesex Hospital NHS Trust.o This is a new and exciting split role between Procurement/Stores and Homecareo To support and direct the work of all procurement and store staff ensuring standard operatingprocedures are followed and standards maintained.o To manage an accurate record of outstanding stock orders for wards and departments andensure the appropriate communication and action is taken to obtain the supply or an approvedalternative is suppliedo To train, appraise and mentor junior staff rotating through the Procurement, Store andHomecare departments, including pre-registration Pharmacists & pre-registration PharmacyTechnicians
Main duties of the job
1. The post holder will support the management of the procurement and distribution of pharmaceuticalproducts for North Middlesex Hospital NHS Trust.2. To respond to unpredictable working patterns including staff sickness/accidents, drug recalls, bedcrisis, major incidents, errors and complaints.3. To carry out the duties of the Lead Pharmacy Technician in their absence. To coordinate distribution andthe workflow4. To manage, support and direct the work of all Procurement and Store staff, invoicing office ensuringstandard operating procedures are followed and standards maintained.5. To liaise with invoicing office and ensure the outstanding invoices are paid in timely manner.6. To manage an accurate record of outstanding stock orders for wards and departments and ensure theappropriate communication and action is taken to obtain the supply or an approved alternative issupplied7. Ensure daily stock check are completed and any discrepancies are investigation and resolved so allbalances match
About us
North Mid is part of North Central London integrated care system - consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS's, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.
We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George's University Grenada, and for nursing and midwifery students from Middlesex and City Universities.
Take a tour of our hospital here
Job description
Job responsibilities
1. To support the management of the homecare team for the day-to-day operation of the service.Ensure all medication is ordered, delivered, received and invoiced on WellSky (JAC)2. Homecare prescription management is maintained and recorded following SOPs3. To support the expansion of homecare services and increase patient numbers4. To ensure that a set of written standard operating procedures for all activities involved inhomecare and invoicing is maintained.5. Attend London Procurement Partnership Homecare consortium meetings and meet regularly withsupplier representatives to improve our level of service. Update and monitor contract changesfrom CMU6. Identify possible shortages and escalate solutions/recommendations to Senior Pharmacist team& Medicines InformationCOMMUNICATION To disseminate complex financial information from the Commercial medicines unit andcommunicate this to the Pharmacy team in a user friendly fashion summarising the majorchanges in contracts so that the Pharmacists can change prescribing accordingly. To present financial data in terms of drug usage to enable Pharmacists to prepare financialreports for their individual consultants to ensure safe and efficient prescribing and to changeprescribing if necessary to ensure that the prescribing is cost effective and safe. To negotiate prices and delivery arrangements with manufacturers to ensure trust is gettingthe best possible prices for drug costs and deliveries. To communicate any issues regarding procurement of medicines that may affect the out ofhours service and ensure alternatives are in place to deal with shortages or stock outs To communicate and liaise with other pharmacy staff effectively and clearly To support the Chief Technician and Lead Technician in holding regular team meetings and todiscuss with the team any relevant issues/changes. To take an active part in pharmacy staff meetings, ensuring appropriate issues are raised. To resolve issues, complete the relevant reports and to inform the Chief Technician of actiontaken and any unresolved issues.
Job description
Job responsibilities
1. To support the management of the homecare team for the day-to-day operation of the service.Ensure all medication is ordered, delivered, received and invoiced on WellSky (JAC)2. Homecare prescription management is maintained and recorded following SOPs3. To support the expansion of homecare services and increase patient numbers4. To ensure that a set of written standard operating procedures for all activities involved inhomecare and invoicing is maintained.5. Attend London Procurement Partnership Homecare consortium meetings and meet regularly withsupplier representatives to improve our level of service. Update and monitor contract changesfrom CMU6. Identify possible shortages and escalate solutions/recommendations to Senior Pharmacist team& Medicines InformationCOMMUNICATION To disseminate complex financial information from the Commercial medicines unit andcommunicate this to the Pharmacy team in a user friendly fashion summarising the majorchanges in contracts so that the Pharmacists can change prescribing accordingly. To present financial data in terms of drug usage to enable Pharmacists to prepare financialreports for their individual consultants to ensure safe and efficient prescribing and to changeprescribing if necessary to ensure that the prescribing is cost effective and safe. To negotiate prices and delivery arrangements with manufacturers to ensure trust is gettingthe best possible prices for drug costs and deliveries. To communicate any issues regarding procurement of medicines that may affect the out ofhours service and ensure alternatives are in place to deal with shortages or stock outs To communicate and liaise with other pharmacy staff effectively and clearly To support the Chief Technician and Lead Technician in holding regular team meetings and todiscuss with the team any relevant issues/changes. To take an active part in pharmacy staff meetings, ensuring appropriate issues are raised. To resolve issues, complete the relevant reports and to inform the Chief Technician of actiontaken and any unresolved issues.
Person Specification
Application
Essential
- Holds an NVQ Pharmacy Service Level 3 /with accredited underpinning knowledge (BTEC in Pharmaceutical sciences) or equivalent.
- Post qualification experience in a supervisory capacity.
- Experience of stock management
- Previous Procurement & Stores/Distribution or Homecare experience
Desirable
- Post qualification experience in a supervisory capacity
- Previous experience of delivering induction and competency based training
Person Specification
Application
Essential
- Holds an NVQ Pharmacy Service Level 3 /with accredited underpinning knowledge (BTEC in Pharmaceutical sciences) or equivalent.
- Post qualification experience in a supervisory capacity.
- Experience of stock management
- Previous Procurement & Stores/Distribution or Homecare experience
Desirable
- Post qualification experience in a supervisory capacity
- Previous experience of delivering induction and competency based training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
