Job summary
The Electronic Document Management System (eDMS) project is a strategic component for the delivery of the Electronic Patient Record (EPR) for North Middlesex Hospital. The eDMS project will result in the digitisation of current casenotes, the subsequent rendering of the indexed digital record and will result in eDMS being the primary source for patient information in all areas of the Trust.
Main duties of the job
The post holder will assist the Team leader to supervise and coordinate the delivery of the day to day activities required to ensure that an accurate, timely, effective, patient focused service is provided to the Trust.
About us
NMUH has started to implement an electronic Document Management System (eDMS) and the aim of the department is to ensure that all active paper casenotes are accurately scanned onto this system.
The eHealth Records department is responsible for ensuring that patient attendance documentation is scanned and made available to Clinicians and other Healthcare Professionals to access at the point of care in an efficient and timely manner.
Job description
Job responsibilities
Key Working Relationships:
-
Consultants and Junior Doctors
-
Administration & Clerical Staff
-
Professional/Technical Staff Services
-
Nursing staff and Multidisciplinary Teams
-
Patients, relatives and GPs Staff from other hospitals
-
External contractors
Duties and Responsibility:
Please note previous applicant are advised not to re-apply. Thank you!
Job description
Job responsibilities
Key Working Relationships:
-
Consultants and Junior Doctors
-
Administration & Clerical Staff
-
Professional/Technical Staff Services
-
Nursing staff and Multidisciplinary Teams
-
Patients, relatives and GPs Staff from other hospitals
-
External contractors
Duties and Responsibility:
Please note previous applicant are advised not to re-apply. Thank you!
Person Specification
Education and qualifications
Essential
- GCSE or equivalent standard of education with emphasis on numeracy and literacy.
Desirable
Skills and abilities
Essential
- Ability to deal with stressful situations in an effective and professional manner.
- Ability to demonstrate own activities to new employees.
- Ability to develop and maintain effective team working and working relationships with staff at all levels.
- Ability to effectively communicate with professionals and the public at all levels.
- Ability to maintain attention to detail and work to a consistently high standard.
- Ability to work unsupervised and use own initiative to prioritise and work to set timescales.
- An understanding of the adverse effects of incomplete or unavailable casenotes and a commitment to implement processes to prevent it.
- Good general computer knowledge including Microsoft packages. Previous NHS experience.
- Health Records experience.
- NHS Experience (minimum of 6 months).
- Qlikview experience.
Desirable
- Experience with Windows 7
- PAS experience.
- Scanning Bureau experience.
- Understanding of current priorities for the Health Records Service.
- Sound knowledge and use of the Electronic Casenote Tracking system and eDMS
Experience
Essential
- Ability to assist with the implement of change.
- Ability to exert light/moderate physical effort when handling equipment i.e. trolleys and mobile racking.
- Ability to maintain concentration with frequent interruptions from both staff and users of the service.
- Ability to problem solve and take decisions within remit of job role and to know when to seek advice.
- Ability to supervise and delegate work to others whilst maintaining responsibility for completion.
- Ability to work and problem solve under pressure whilst achieving targets
- An understanding of confidentiality and data protection.
- Commitment to providing patient centered care,
- Effective written and verbal communication skills
- Flexible approach to working and problem solving.
- Demonstrate a commitment to achieving high quality standards of work.
Desirable
- Experience of accurately preparing medical records for a variety of clinics and services.
Trust Values
Essential
- Demonstrable ability to meet Trust values
Person Specification
Education and qualifications
Essential
- GCSE or equivalent standard of education with emphasis on numeracy and literacy.
Desirable
Skills and abilities
Essential
- Ability to deal with stressful situations in an effective and professional manner.
- Ability to demonstrate own activities to new employees.
- Ability to develop and maintain effective team working and working relationships with staff at all levels.
- Ability to effectively communicate with professionals and the public at all levels.
- Ability to maintain attention to detail and work to a consistently high standard.
- Ability to work unsupervised and use own initiative to prioritise and work to set timescales.
- An understanding of the adverse effects of incomplete or unavailable casenotes and a commitment to implement processes to prevent it.
- Good general computer knowledge including Microsoft packages. Previous NHS experience.
- Health Records experience.
- NHS Experience (minimum of 6 months).
- Qlikview experience.
Desirable
- Experience with Windows 7
- PAS experience.
- Scanning Bureau experience.
- Understanding of current priorities for the Health Records Service.
- Sound knowledge and use of the Electronic Casenote Tracking system and eDMS
Experience
Essential
- Ability to assist with the implement of change.
- Ability to exert light/moderate physical effort when handling equipment i.e. trolleys and mobile racking.
- Ability to maintain concentration with frequent interruptions from both staff and users of the service.
- Ability to problem solve and take decisions within remit of job role and to know when to seek advice.
- Ability to supervise and delegate work to others whilst maintaining responsibility for completion.
- Ability to work and problem solve under pressure whilst achieving targets
- An understanding of confidentiality and data protection.
- Commitment to providing patient centered care,
- Effective written and verbal communication skills
- Flexible approach to working and problem solving.
- Demonstrate a commitment to achieving high quality standards of work.
Desirable
- Experience of accurately preparing medical records for a variety of clinics and services.
Trust Values
Essential
- Demonstrable ability to meet Trust values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
