Job summary
The RNOH Materials management team is a dynamic and diverse team who supply the Trust with a first class service to ensure the right clinical equipment, for the right clinician and the right patient at the right time every time.
The key purpose of the role is to undertake the ordering of materials and stock and the work streams associated around this as well as assist and manage all aspects of the distribution service in relation to all clinically related consumables, including all aspects of PPE under the direction of the Supply chain & logistics Manager.
Good communication skills and the ability to work on your own initiative in delivering & promoting Materials management Trust-wide are desirable. Having an understanding of general procurement standards as well as NHS supply chain and the EDC eProcurement systems are also desired skills for this role.
Main duties of the job
The post-holder will be expected to actively manage clinical and other stock associated with the functioning and effectiveness of a specialist NHS Hospital.
This will also include managing and monitoring all PPE, clinical goods receipting, ordering and inventory management tasks as well as visiting the service user departments, undertaking meetings with end users concerning stock issues, undertaking of inventory stock ordering using Automatic Data Capture, hand held devices and other Materials Management systems, liaising with the relevant Trust Team/committees as well external partners from NCL and NHS supply chain on a daily basis.
The Trust is looking for a person with excellent communication skills, the ability to inspire high levels of team work and maintain a good and safe environment for all staff, patients and visitors. As a key liaison between Procurement and the wider clinical teams, we are looking for a person who has the ability to be flexible, responsive whilst maintaining a professional demeanour at all times as this is key to the role.
Experience in an NHS environment would be advantageous as would experience in procurement methodology and practice and/or experience using a digital inventory management system
About us
At the Royal National Orthopaedic Hospital (RNOH), we are committed to achieving the best staff experience in the NHS. In the 2023 NHS Staff Survey, we proudly:
- Scored above the national average for the People Promises: "We are recognised and rewarded," "We are always learning," "We work flexibly," "We are a team," and for staff engagement.
- Ranked #1 among all Trusts in North and Central London for all People Promises and themes.
- Ranked #1 among all Acute Specialist Trusts for "We work flexibly."
At RNOH, we're committed to being actively anti-discriminatory and actively inclusive. We recognise our brilliant people do brilliant work, and we offer rewarding careers, no matter what their background. We continue to strive to break down barriers to be the Trust where people come together because what they do matters, makes a difference and where they can thrive.
Joining our organisation means enjoying a wide range of staff benefits, including:
- 24/7 access to wellbeing support through our Employee Assistance Programme.
- A Rewards & Recognition platform, offering opportunities to thank colleagues, send gifts, and access exclusive discounts.
- A dedicated Staff Wellbeing Hub, providing a space to relax and recharge away from the work environment.
- Salary sacrifice schemes for transport (season ticket loans, car and bike), electrical goods, and childcare
At RNOH, we are more than a workplace--we are committed to patients, to excellence and the wellbeing of our staff.
Job description
Job responsibilities
The post holder will be expected to be a key member of the Materials management team especially concerning clinical stock and placing weekly orders as part of the Materials management methodology as well as other duties such as bi-annual stock takes, utilising an inventory management system digital solution, requisition point management, materials management, utilising hand-held devices, constant communication with end users, working within the Trust standing financial instructions
The post holder will need to demonstrate a good understanding of IT systems and preferably have a background in procurement or materials management, have the ability to communicate professionally with a wide variety of stakeholders including clinical staff and provide an efficient materials management service to the Trust & the Procurement team.
Job description
Job responsibilities
The post holder will be expected to be a key member of the Materials management team especially concerning clinical stock and placing weekly orders as part of the Materials management methodology as well as other duties such as bi-annual stock takes, utilising an inventory management system digital solution, requisition point management, materials management, utilising hand-held devices, constant communication with end users, working within the Trust standing financial instructions
The post holder will need to demonstrate a good understanding of IT systems and preferably have a background in procurement or materials management, have the ability to communicate professionally with a wide variety of stakeholders including clinical staff and provide an efficient materials management service to the Trust & the Procurement team.
Person Specification
Qualifications
Essential
- A-level or NVQ L3 or equivalent experience of min 2 years in a related environment
Communication & Relationship Skills
Essential
- Excellent communication skills required
- Ability to engage with staff groups and implement agreed actions
- Organisational skills A focus on delivering excellent customer service
- Ability to integrate & work in a team environment
Knowledge, Training & Experience
Essential
- Understanding of Inventory Management service
- Experience of distribution & storage of high turnover critical stock lines
- Understanding procurement processes and methodology
- Understanding of eProcurement and ability to raise purchase orders
Desirable
- Experience of working a dynamic stores environment.
Analytical & Judgment Skills
Essential
- Ability to identify problems, use initiative and act appropriately to maintain an efficient service within recognised boundaries
- Results orientated
- Ability to prioritise workload
- Methodical and diligent with the aptitude to accurately scrutinise large volumes of data.
- Data presentation
Desirable
- Forward thinking
- Innovative
- Process mapping skills (SOP)
Planning & Organisational Skills
Essential
- Ability to work as part of a Team to set deadlines
- Forward thinking
- Experience of distribution & storage of constantly moving critical stock lines
- A focus on delivering excellent customer service
- Ability to prioritise workload
Desirable
- Punctual and dependable
- Willing to undertake and give Training, including 2-way feedback
- Ability to engage with staff groups and implement agreed actions
IT skills
Essential
- IT skills (use of Microsoft Outlook, Word, Excel, Project, Power-point and also web based searches).
- I.T. skills are critical part of the role and is essential for a successful applicant in this role.
- Experience of using hand held devices such as PDA's or tablets
Responsibility for Equality, Diversity and Inclusion
Essential
- Demonstrable commitment to anti-discriminatory and inclusive behaviours and practices
Responsibility for Policy/Service Development
Essential
- To promote a culture of continuous improvement in the procurement and supply chain function.
- To ensure that services provided are responsive to service needs and that their workload is managed consistently, in response to fluctuating demands.
- To promote safe work areas are maintained for ensuring the most efficient use of resources and working practices.
- To ensure the Trusts information governance policy, especially concerning rules on patient confidentiality are maintained and reviewed regularly.
- Process mapping skills (SOP) for updating and annual review and for training purposes.
Desirable
- To understand and be able to apply the Trust business continuity plans (BCP) when and where required.
- To understand and be able to apply the Trust policy on information governance.
Responsibility for financial & physical resources
Essential
- To comply with all statutory regulations, procedures and standing financial instructions in line with Trust, NHS Supply Chain and Regional and National (NHS England and Improvement - NHSE&I) policies and protocols.
- To demonstrate duties to new starters and others as part of the WIC team, ensuring SOP's & training manuals required are up to date for training as well as audit purposes
- To understand and be able to apply the Trust business continuity plans (BCP) when and where required.
Person Specification
Qualifications
Essential
- A-level or NVQ L3 or equivalent experience of min 2 years in a related environment
Communication & Relationship Skills
Essential
- Excellent communication skills required
- Ability to engage with staff groups and implement agreed actions
- Organisational skills A focus on delivering excellent customer service
- Ability to integrate & work in a team environment
Knowledge, Training & Experience
Essential
- Understanding of Inventory Management service
- Experience of distribution & storage of high turnover critical stock lines
- Understanding procurement processes and methodology
- Understanding of eProcurement and ability to raise purchase orders
Desirable
- Experience of working a dynamic stores environment.
Analytical & Judgment Skills
Essential
- Ability to identify problems, use initiative and act appropriately to maintain an efficient service within recognised boundaries
- Results orientated
- Ability to prioritise workload
- Methodical and diligent with the aptitude to accurately scrutinise large volumes of data.
- Data presentation
Desirable
- Forward thinking
- Innovative
- Process mapping skills (SOP)
Planning & Organisational Skills
Essential
- Ability to work as part of a Team to set deadlines
- Forward thinking
- Experience of distribution & storage of constantly moving critical stock lines
- A focus on delivering excellent customer service
- Ability to prioritise workload
Desirable
- Punctual and dependable
- Willing to undertake and give Training, including 2-way feedback
- Ability to engage with staff groups and implement agreed actions
IT skills
Essential
- IT skills (use of Microsoft Outlook, Word, Excel, Project, Power-point and also web based searches).
- I.T. skills are critical part of the role and is essential for a successful applicant in this role.
- Experience of using hand held devices such as PDA's or tablets
Responsibility for Equality, Diversity and Inclusion
Essential
- Demonstrable commitment to anti-discriminatory and inclusive behaviours and practices
Responsibility for Policy/Service Development
Essential
- To promote a culture of continuous improvement in the procurement and supply chain function.
- To ensure that services provided are responsive to service needs and that their workload is managed consistently, in response to fluctuating demands.
- To promote safe work areas are maintained for ensuring the most efficient use of resources and working practices.
- To ensure the Trusts information governance policy, especially concerning rules on patient confidentiality are maintained and reviewed regularly.
- Process mapping skills (SOP) for updating and annual review and for training purposes.
Desirable
- To understand and be able to apply the Trust business continuity plans (BCP) when and where required.
- To understand and be able to apply the Trust policy on information governance.
Responsibility for financial & physical resources
Essential
- To comply with all statutory regulations, procedures and standing financial instructions in line with Trust, NHS Supply Chain and Regional and National (NHS England and Improvement - NHSE&I) policies and protocols.
- To demonstrate duties to new starters and others as part of the WIC team, ensuring SOP's & training manuals required are up to date for training as well as audit purposes
- To understand and be able to apply the Trust business continuity plans (BCP) when and where required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Royal National Orthopaedic Hospital NHS Trust
Address
Royal National Orthopaedic Hospital NHS Trust
Brockley Hill
Stanmore
HA7 4LP
Employer's website
https://www.rnoh.nhs.uk/ (Opens in a new tab)
