Job summary
The RNOH Clinical Coding Department seeks to employ a Deputy Head of Clinical Coding to a permanent position. The post-holder is responsible for the leadership of the Clinical Coding team.
We are looking for an experienced individual to join our Specialised Orthopaedic Clinical Coding Team. The post holder must have an experience of coding and validation of complex and specialised orthopaedic surgical specialties and an excellent knowledge of National Clinical Coding Standards (ICD-10 and OPCS-4), HRG4+ and NHS financial flows based on codes and HRGs
The post holder will deliver the comprehensive coding validation programme under the supervision of the Head of Clinical Coding to achieve and maintain the highest possible quality of coded data and provide expert advice on clinical coding data aspects, coding inconsistencies, documentation issues and areas of under achievement to provide the Trust with a high quality clinical coding validation service. The validation programme will extend across all specialties involving all clinical teams, using the ICD-10 and OPCS-4 Classifications and adhering to National and Local Clinical Coding Standards.
Main duties of the job
To manage and provide professional leadership of the Clinical Coding department and work closely with Head of Coding, Clinicians, General Managers and other Senior Managers to identify, analyse and address complex clinical coding issues
To manage the delivery of timely, accurate and highly complete clinical coding of activity for all specialities across the Trust
To develop effective communication and relations between clinical teams and the Coding department and improve the professional profile of clinical coding
To design and manage the delivery of a comprehensive quality assurance program along with Head of Coding
To collaborate with the Head of Coding on the strategic and operational leadership of the Clinical Coding department
To coordinate upgrades, develop or incorporate new technologies into the coding process as appropriate
To manage the development of the RNOH local clinical data classifications
To be responsible for the implementation of projects from a coding perspective
To deputise for the Head of Coding in dialogue on PROMs with the NHS England, GIRFT and the Specialist Orthopaedic Alliance (SOA)
To provide expertise and promote the Trust agenda in discussions surrounding national tariffs and their highly complex interactions with NHS England, Terminology and Classifications Delivery Service
About us
The post holder will work as part of a friendly clinical coding team and will gain a detailed and comprehensive understanding of a wide range of specialised Orthopaedics activity.
The Clinical Coding department at RNOH relies on the extensive knowledge and expertise of the Clinical Coders to meet the highest levels of coded data quality.
The post holder will have an opportunity to work from home after successful completion of the probation period.
The RNOH provides very high quality specialised orthopaedics care, as shown in the Quality Accounts, the NHS Staff Survey and patient feedback such as the Friends and Family test. Good quality coding is an essential part of the process and the RNOH Coding department provides this to support activity management and commissioning. It also shares coding expertise with a range of organisations in the NHS to further the strategic aims of the RNOH and specialised orthopaedics providers in the NHS. The range of highly specialised and innovative care provided at RNOH is a significant challenge for clinical classifications and commissioning.
Job description
Job responsibilities
Interpret, analyse and communicate critical and highly complex coding, casemix and PbR guidance information to support service redesign and development.
Deliver and manage documentation and presentations to provide education and updates, as well as highlight issues and make recommendations to consultants and management.
Advise on impacts of enhanced or new classification systems used as financial currencies such as Healthcare Resource Groups (HRGs) in line with Payments by Results policy and Trust activity plans and contracts.
Identify and address coding, activity recording and governance issues (such as documentation) with the Head of Coding, clinicians and other senior managers as appropriate.
Develop and establish systems to increase the scope of the coded clinical data set in line with Payment by Results requirements.
Trust-wide responsibility for the adherence to National Clinical Coding Standards and best practice guidelines as set out by governing bodies such as The Terminology and Classifications Delivery Service
Trust-wide accountability for the clinical documentation requirements to support the collection of accurate clinical information, relied on for appropriate financial reimbursement.
Promote the clinical coding function, service and personnel across the Trust with clinical staff and management teams, as well as represent the Trust at external committees.
Advises senior management and clinicians on clinical coding matters which may be complex, sensitive or contentious.
Delivers complex presentations and training to large groups of staff
Develop and lead internal specialty audits collaborating with clinicians, service managers and the wider Coding Team
Leads corrective action resulting from audits which may span across multiple service areas.
Design specific validation methods to identify breaches of National Clinical Coding Standards.
Ensure all clinical coders receive regular internal and external coding specific training to maintain up-to-date national standards knowledge, in addition to professional development requirements.
Validation and approval of all local coding policies and ad hoc complex patient treatments to ensure accurate and consistent collection of patient diagnoses and treatment, from the clinical information available.
Ensure the scope and detail of classifications meets operational requirements for planning and reporting of activity and adherence to Referral to Treatment targets.
Reduce the burden of data collection where possible.
Collaborate with the Head of Coding on the strategic planning for coded clinical data and deputise as necessary.
Deputise for the Head of Coding at senior level external meetings as necessary
Job description
Job responsibilities
Interpret, analyse and communicate critical and highly complex coding, casemix and PbR guidance information to support service redesign and development.
Deliver and manage documentation and presentations to provide education and updates, as well as highlight issues and make recommendations to consultants and management.
Advise on impacts of enhanced or new classification systems used as financial currencies such as Healthcare Resource Groups (HRGs) in line with Payments by Results policy and Trust activity plans and contracts.
Identify and address coding, activity recording and governance issues (such as documentation) with the Head of Coding, clinicians and other senior managers as appropriate.
Develop and establish systems to increase the scope of the coded clinical data set in line with Payment by Results requirements.
Trust-wide responsibility for the adherence to National Clinical Coding Standards and best practice guidelines as set out by governing bodies such as The Terminology and Classifications Delivery Service
Trust-wide accountability for the clinical documentation requirements to support the collection of accurate clinical information, relied on for appropriate financial reimbursement.
Promote the clinical coding function, service and personnel across the Trust with clinical staff and management teams, as well as represent the Trust at external committees.
Advises senior management and clinicians on clinical coding matters which may be complex, sensitive or contentious.
Delivers complex presentations and training to large groups of staff
Develop and lead internal specialty audits collaborating with clinicians, service managers and the wider Coding Team
Leads corrective action resulting from audits which may span across multiple service areas.
Design specific validation methods to identify breaches of National Clinical Coding Standards.
Ensure all clinical coders receive regular internal and external coding specific training to maintain up-to-date national standards knowledge, in addition to professional development requirements.
Validation and approval of all local coding policies and ad hoc complex patient treatments to ensure accurate and consistent collection of patient diagnoses and treatment, from the clinical information available.
Ensure the scope and detail of classifications meets operational requirements for planning and reporting of activity and adherence to Referral to Treatment targets.
Reduce the burden of data collection where possible.
Collaborate with the Head of Coding on the strategic planning for coded clinical data and deputise as necessary.
Deputise for the Head of Coding at senior level external meetings as necessary
Person Specification
Qualifications
Essential
- Management qualification or equivalent to degree level
- National Clinical Coding Qualification (NCCQ)
- NHS England Terminology and Classifications Delivery Service Approved Clinical Coding Auditor (or working towards it)
Desirable
- Degree in Healthcare setting
- NHS England Terminology and Classifications Delivery Service Approved Clinical Coding Trainer (or working towards it)
- Project Management Qualification (e.g. PRINCE2 Practitioner)
Experience
Essential
- Minimum of 5 years proven specialised orthopaedic coding experience in a specialised orthopaedic NHS Trust using ICD-10 and OPCS-4
- Experience of using hospital Patient Administration system
- Proven experience as a manager of clinical coding team
- Experience in orthopaedic coding validation with clinicians
- Clinical coding audit experience
- Experience of using clinical encoder software
Desirable
- Demonstrable experience of orthopaedic clinical coding or demonstrable experience of clinical coding in a specialist trust
- Clinical coding training delivery experience
- Experience of delivering coding reports/ presentations to clinicians
Skills and Abilities
Essential
- Management skills, proven ability to manage, motivate and develop staff
- Proven ability to deliver change management and performance management
- Proven ability to lead on the implementation of projects and inform projects related to coding
- Able to work in an organised, methodical way, paying attention to detail
- Goal-orientated, able to manage resources effectively to achieve targets
- Able to make judgements and recommendations involving highly complex and sometimes contentious information or situations
Desirable
- Able to model the impact of changes to code assignment by checking HRG and tariff impact
- Managing change processes
- Using coded data for influencing and decision making
Knowledge
Essential
- Thorough and in depth knowledge of specialised orthopaedic coding, National Clinical Coding Standards, Rules, Conventions and Coding Guidelines
- Extensive knowledge of medical terminology, anatomy and physiology
- Knowledge of NHS information systems and data flows
- Knowledge of uses of coded clinical information
- Knowledge of Payment by Results technical guidance and Healthcare Resource Groups
- Appreciation of NHS information and data quality requirements
- Knowledge of data protection and confidentiality issues
Desirable
- Detailed understanding of uses of coded clinical data
- Experience of writing local orthopaedic policies and rule sets
- Communication with EWG to report broken HRGs and income impact
Person Specification
Qualifications
Essential
- Management qualification or equivalent to degree level
- National Clinical Coding Qualification (NCCQ)
- NHS England Terminology and Classifications Delivery Service Approved Clinical Coding Auditor (or working towards it)
Desirable
- Degree in Healthcare setting
- NHS England Terminology and Classifications Delivery Service Approved Clinical Coding Trainer (or working towards it)
- Project Management Qualification (e.g. PRINCE2 Practitioner)
Experience
Essential
- Minimum of 5 years proven specialised orthopaedic coding experience in a specialised orthopaedic NHS Trust using ICD-10 and OPCS-4
- Experience of using hospital Patient Administration system
- Proven experience as a manager of clinical coding team
- Experience in orthopaedic coding validation with clinicians
- Clinical coding audit experience
- Experience of using clinical encoder software
Desirable
- Demonstrable experience of orthopaedic clinical coding or demonstrable experience of clinical coding in a specialist trust
- Clinical coding training delivery experience
- Experience of delivering coding reports/ presentations to clinicians
Skills and Abilities
Essential
- Management skills, proven ability to manage, motivate and develop staff
- Proven ability to deliver change management and performance management
- Proven ability to lead on the implementation of projects and inform projects related to coding
- Able to work in an organised, methodical way, paying attention to detail
- Goal-orientated, able to manage resources effectively to achieve targets
- Able to make judgements and recommendations involving highly complex and sometimes contentious information or situations
Desirable
- Able to model the impact of changes to code assignment by checking HRG and tariff impact
- Managing change processes
- Using coded data for influencing and decision making
Knowledge
Essential
- Thorough and in depth knowledge of specialised orthopaedic coding, National Clinical Coding Standards, Rules, Conventions and Coding Guidelines
- Extensive knowledge of medical terminology, anatomy and physiology
- Knowledge of NHS information systems and data flows
- Knowledge of uses of coded clinical information
- Knowledge of Payment by Results technical guidance and Healthcare Resource Groups
- Appreciation of NHS information and data quality requirements
- Knowledge of data protection and confidentiality issues
Desirable
- Detailed understanding of uses of coded clinical data
- Experience of writing local orthopaedic policies and rule sets
- Communication with EWG to report broken HRGs and income impact
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Royal National Orthopaedic Hospital NHS Trust
Address
Royal National Orthopaedic Hospital NHS Trust
Brockley Hill, Stanmore
London
HA7 4LP
Employer's website
https://www.rnoh.nhs.uk/ (Opens in a new tab)
