Job summary
Job Purpose
To operate as part of the procurement team procuring goods and services as required in a timely, professional and efficient way ensuring that the Trusts obtain best value.
As part of Procurement Team you will assist Procurement Managers and Head of Procurement in undertaking procurement activities, this will involve negotiations and obtaining quotations.
Main duties of the job
To carry out supplier selection in a professional manner, accurately meeting deadlines and communicating effectively to all appropriate, and relevant, parties.
To assist the Procurement Managers and Head of Procurement in preparing tenders and OJEU tender as required in line with the Trust Standing Financial Instructions.
To support the Procurement Managers and Head of Procurement to enable to deliver saving target and cost improvement schemes both on Trust and NCL level to support the Trust's CIP programme.
To represent the Procurement department as a progressive, responsive and innovative department who provide new thinking solutions.
To promote the Trusts procurement strategy and contribute to evolving current and future procurement procedures and practices
This list of duties is not intended to be exhaustive, but indicates the main areas of work and may be subject to change after consultation with the post-holder to meet the changing needs of the service.
About us
The Royal National Orthopaedic Hospital NHS Trust (RNOH) is the largest Orthopaedic Hospital in the UK and is regarded as a leader in the field of orthopaedics both in the UK and world-wide.
We provide a comprehensive range of neuro-musculoskeletal health care ranging from acute spinal injury or complex bone tumour to orthopaedic medicine and specialist rehabilitation for chronic back pain sufferers. This broad range of services is unique within the NHS.
As a national centre of excellence, the RNOH treats patients from across the country, many of whom have been referred by other hospital consultants for second opinion or for treatment of complex or rare conditions.
The RNOH is proud to be a diverse & inclusive organization, representing people from a wide group of ethnicities, gender identities, sexualities, disabilities, ages, religions and beliefs. The Trust is committed to ensuring that it is a place where our staff, patients and visitors feel included, represented and receive the support that best meets their needs.
This is an exciting opportunity to join a small team in Procurement as an integral part where you can demonstrate your skills and experience to deliver procurement service to the Trust.
Job description
Job responsibilities
Refer to Job Description and Person Specification
The list of duties is not intended to be exhaustive but indicates the main areas of work and may be subject to change after consultation with the post holder to meet the changing needs of the service.
Job description
Job responsibilities
Refer to Job Description and Person Specification
The list of duties is not intended to be exhaustive but indicates the main areas of work and may be subject to change after consultation with the post holder to meet the changing needs of the service.
Person Specification
IT skills
Essential
- Computer literate with sound knowledge of computer packages including Microsoft Word, Excel, Power Point and Internet based systems. Experience of using databases and analytics tools
Desirable
- Experience of using Atamis and Saving Comparison Services toolkits
Responsibility for Equality, Diversity and Inclusion
Essential
- Ability to work effectively with people from different age groups, backgrounds, culture, sexual orientation taking account of diversity and influences
Responsibility for Research & Development
Essential
- Up to date knowledge of Health and Safety Legislation. Develop strong working relationships with the key suppliers and to help ensure that excellent performance standards are achieved in line with contractual requirements and stakeholders' expectation
Freedom to Act
Essential
- Ability to use own initiative with minimum supervision. Ability to deal with matters independently within established parameters and appropriate guidelines such as Procurement Policy, SOPs and SFIs
Communication & Relationship Skills
Essential
- Good written communication, presentation and negotiation skills including being influential and assertive with tact and diplomacy
- Strong Interpersonal skills, Customer orientated and good resource management skills.
- Able to promote the benefits of the procurement function
- Stakeholders Management skills
- Excellent verbal and written skills including report writing.
- Experience of engagement with clinical and non-clinical stakeholders. Experience of attending and leading meetings.
- Supplier management to develop good working relationships with the Trust's key suppliers
Knowledge, Training & Experience
Essential
- Educated to GCSE level or equivalent, including English & Maths.
- Relevant and proven experience within a Procurement and Supply Chain Environment
- Experience of NHS or other large organisations in a procurement
- Proven experience of quotation, Proven experience of quotation, and tender process including the ability to produce Tenders and Quotations in accordance with Trust Standing Financial Instructions.and tender process
Desirable
- Educated to degree level and/or or extensive relevant experience
- Member - Chartered Institute of Purchasing and Supply (CIPS) level 4
- Knowledge of E-proc, E-fin, Business Object
- Proven experience of supporting an OJEU process
- Contract Management
Analytical & Judgment Skills
Essential
- Ability to analyse complex information, interpret in a clear, comprehensive format.
- Evaluation and management of clinical and non-clinical goods, equipment, materials and services selection processes.
- Ability to put information into context, listening to others and asking pertinent, helpful and challenging questions
- Ability to maintain clear and accurate records (attention to detail)
Planning & Organisational Skills
Essential
- Lead procurement projects as directed including strategic procurement and planning
- Prioritising skills which include being methodical, numerate and having problem solving and motivation skills.
- Able to work unsupervised using own initiative
- Well organised and demonstrates flexibility, able to meet deadlines, ability to work under pressure
- Able to meet deadlines and ability to work under pressure
Responsibility for Policy/Service Development
Essential
- Knowledge of Procurement Policy, EU Legislation, UK Law and relevant Trust Standing Financial Instructions
- Provide reliable professional procurement advice to senior managers/clinicians within the Trust about Procurement governance
Desirable
- Up to date knowledge of contract law, contracting and purchasing legislation and implementation of procurement actions in full accordance with law and environmental requirements.
Responsibility for financial & physical resources
Essential
- Sound commercial knowledge. Validate opportunities and put forward as cost improvement opportunities
- Support the Procurement Managers in ensuring all non-pay spend is governed by and subject to proficient procurement demonstrated through reporting of key metrics
Desirable
- Ability to produce Tenders and Quotations in accordance with Trust Standing Financial Instructions.
Mental Effort
Essential
- Ability to clean, analyse and validate huge and complex data to ensure accurate data is being used by procurement team Prioritising workload according to greater importance.
Emotional Effort
Essential
- Experience of working in a pressurised environment Ability to maintain a calm approach
- Assist with any Medical / Corporate contract disputes and use negotiations to achieve resolutions, working closely with stakeholders within the Trust and external parties as required.
Desirable
- To help influence Clinicians and Senior Managers to embrace change, often where the benefits of change are difficult to demonstrate
Person Specification
IT skills
Essential
- Computer literate with sound knowledge of computer packages including Microsoft Word, Excel, Power Point and Internet based systems. Experience of using databases and analytics tools
Desirable
- Experience of using Atamis and Saving Comparison Services toolkits
Responsibility for Equality, Diversity and Inclusion
Essential
- Ability to work effectively with people from different age groups, backgrounds, culture, sexual orientation taking account of diversity and influences
Responsibility for Research & Development
Essential
- Up to date knowledge of Health and Safety Legislation. Develop strong working relationships with the key suppliers and to help ensure that excellent performance standards are achieved in line with contractual requirements and stakeholders' expectation
Freedom to Act
Essential
- Ability to use own initiative with minimum supervision. Ability to deal with matters independently within established parameters and appropriate guidelines such as Procurement Policy, SOPs and SFIs
Communication & Relationship Skills
Essential
- Good written communication, presentation and negotiation skills including being influential and assertive with tact and diplomacy
- Strong Interpersonal skills, Customer orientated and good resource management skills.
- Able to promote the benefits of the procurement function
- Stakeholders Management skills
- Excellent verbal and written skills including report writing.
- Experience of engagement with clinical and non-clinical stakeholders. Experience of attending and leading meetings.
- Supplier management to develop good working relationships with the Trust's key suppliers
Knowledge, Training & Experience
Essential
- Educated to GCSE level or equivalent, including English & Maths.
- Relevant and proven experience within a Procurement and Supply Chain Environment
- Experience of NHS or other large organisations in a procurement
- Proven experience of quotation, Proven experience of quotation, and tender process including the ability to produce Tenders and Quotations in accordance with Trust Standing Financial Instructions.and tender process
Desirable
- Educated to degree level and/or or extensive relevant experience
- Member - Chartered Institute of Purchasing and Supply (CIPS) level 4
- Knowledge of E-proc, E-fin, Business Object
- Proven experience of supporting an OJEU process
- Contract Management
Analytical & Judgment Skills
Essential
- Ability to analyse complex information, interpret in a clear, comprehensive format.
- Evaluation and management of clinical and non-clinical goods, equipment, materials and services selection processes.
- Ability to put information into context, listening to others and asking pertinent, helpful and challenging questions
- Ability to maintain clear and accurate records (attention to detail)
Planning & Organisational Skills
Essential
- Lead procurement projects as directed including strategic procurement and planning
- Prioritising skills which include being methodical, numerate and having problem solving and motivation skills.
- Able to work unsupervised using own initiative
- Well organised and demonstrates flexibility, able to meet deadlines, ability to work under pressure
- Able to meet deadlines and ability to work under pressure
Responsibility for Policy/Service Development
Essential
- Knowledge of Procurement Policy, EU Legislation, UK Law and relevant Trust Standing Financial Instructions
- Provide reliable professional procurement advice to senior managers/clinicians within the Trust about Procurement governance
Desirable
- Up to date knowledge of contract law, contracting and purchasing legislation and implementation of procurement actions in full accordance with law and environmental requirements.
Responsibility for financial & physical resources
Essential
- Sound commercial knowledge. Validate opportunities and put forward as cost improvement opportunities
- Support the Procurement Managers in ensuring all non-pay spend is governed by and subject to proficient procurement demonstrated through reporting of key metrics
Desirable
- Ability to produce Tenders and Quotations in accordance with Trust Standing Financial Instructions.
Mental Effort
Essential
- Ability to clean, analyse and validate huge and complex data to ensure accurate data is being used by procurement team Prioritising workload according to greater importance.
Emotional Effort
Essential
- Experience of working in a pressurised environment Ability to maintain a calm approach
- Assist with any Medical / Corporate contract disputes and use negotiations to achieve resolutions, working closely with stakeholders within the Trust and external parties as required.
Desirable
- To help influence Clinicians and Senior Managers to embrace change, often where the benefits of change are difficult to demonstrate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
