Job responsibilities
1. CLINICAL RESPONSIBILITIES
The delivery of high quality pharmacy clinical commissioning information.
To ensure that all pharmacy commissioning records are complete and accurate and are attributed to the correct medical team or Consultant.
To ensure that Clinicians are aware of and follow the agreed Hospital Formulary.
2. RESPONSIBILITY FOR PATIENTS
To ensure the safe, effective, and economical use of drugs for all patients within the Trust
To ensure that all patient demographic details (address, postcode, GP address, etc) are checked on a quarterly basis and to make any amendments once changes have been confirmed.
To manage difficult situations involving members of the public.
Provision of a high quality reporting to commissioners which allows patients to continue their medications without risk of withdrawal of any agents due to information gaps;
To analyse and interpret prescriptions and data collection forms and either resolve problems with the clinician responsible for the patient or refer problems to the specialist pharmacist.
To know the limit of their knowledge and when to refer information requests on to more senior colleagues
To be the liaison between The Royal Free London NHS foundation Trust and external commissioners where additional information requirements are identified.
3. RESPONSIBILITY FOR POLICY AND SERVICE DEVELOPMENT
To monitor the service on a regular basis and to identify and manage any changes necessary to maintain a high-quality responsive pharmacy clinical commissioning service.
To develop, implement and maintain Standard Operating Procedures (SOPs) for own area and to contribute to policies when appropriate.
To follow all departmental SOPs.
To liaise with the multi-disciplinary teams, clinical nurse specialists, consultants and pharmacy staff as required
To work with managers and colleagues to continually improve the quality of services within the overall clinical commissioning governance framework.
To support in the preparation and circulation of paperwork for relevant Multidisciplinary meetings
4.RESPONSIBILITY FOR FINANCIAL AND PHYSICAL RESOURCES
To ensure that all patients receiving externally commissioned medications have in date approvals from the relevant commissioner.
To be responsible for matching written information with electronic and faxed information for all externally commissioned medications.
To be responsible for identifying discrepancies between agreed prices e.g. contract prices, and the price invoiced by the company.
To be responsible for photocopying and filing all clinical commissioning paperwork.
To maintain a record of supply to these patients. To prepare computer-generated reports, match with the drug notes and file in the individual patient folder.
To maintain the databases for patients receiving treatment for all externally commissioned medications, adding new patients and updating existing patient data, as necessary, according to information received from the specialist nurses or pharmacists etc. To remove data for patients who have stopped treatment and archive it.
To look up the details of new patients addresses and telephone numbers etc. on the Hospital Patient Administration System.
To set up patient computer and hard copy files for these patients and others, supplied by specialist pharmacists.
To support the control of medicines expenditure via:
i. Monitoring drug use and expenditure
ii. Supporting the implementation of the local formulary
iii. Managing drug stock levels and avoiding drug wastage
iv. Participating in any therapeutic switching alternatives
v. Ensuring correct documentation of high-cost drugs on pharmacy high cost drug database.
vi. Participating in any pharmacy/Trust wide cost improvement activities
To liaise with the Pharmacy Homecare Team to ensure that all information for patients receiving medications via homecare services is captured and entered onto the Pharmacy Clinical Commissioning database
5. RESPONSIBILITY FOR LEADING AND MANAGING
To work closely with senior clinical commissioning colleagues to manage and support the development of Pharmacists, trainee pharmacists Doctors, Consultants, Nurses, Technicians, Student technicians and Senior Assistant Technical Officers.
To produce and frequently update commissioning procedures.
To identify and prioritise therapy services to individuals and groups of pharmacist according to agreed policies and service.
To implement and maintain an effective system for tracking the progress of commissioning requests.
To act as an effective role model and to provide pharmacy clinical commissioning advice and support to members of the multidisciplinary team
To use a degree of initiative and deal with matters independently where possible but to refer non-routine enquires to a more senior member of staff.
6. RESPONSIBILITY FOR INFORMATION RESOURCES
To be familiar with the pharmacy homecare databases;
To accurately input data into the pharmacy databases;
To maintain the administration of all patients receiving highs cost medicines this includes capturing the registration, suspension, re-instatement and discontinuation of patients treatments where appropriate
To act as a super user for the Automated Dispensing Machine inputting new barcodes and updating the database;
To help with the departmental requirements of filing, scanning, archiving, or shredding paperwork, as necessary.
To cover the specific clinical commissioning duties of the other Senior Assistant Technical Officers or to help them if their workload is excessive at any one time.
To keep the price list updated for medications which are externally funded and the delivery and services costs for specific treatments.
To help staff in all sections of the department, in the lead up to the annual stock take, to ensure all stock levels are correct and discrepancies investigated.
To help compile the monthly report for Finance and Commissioning departments for all high cost drugs supplied to patients. To email copies of the report to designated members of the hospital staff by 5th day of each month and supply hard copies, as required
To compile reports as directed by The Pharmacy Business and Finance Manager in a timely manner.
To be responsible for setting up the physical files for new patients, to file the new patient profiles and remove and archive the files for patients who have stopped a specific treatment. To archive so that information can easily be found, if needed in the future. To reorganise the electronic and hard copy filing information containing the details of the above patients, if/when expansion of the number of patients being treated for a specific disease, makes this necessary.
To ensure patient confidentiality is maintained at all times when dealing with agencies outside the Trust.
If required to cover for the Homecare and MTA senior technical assistants, to ensure the invoice is correct, to enter the data on to the pharmacy JAC computer for payment purposes and book the drugs to the patients consultant, for stock control and budget purposes.
If required to cover for the Homecare and MTA senior technical assistants, to check the invoices from the transport companies against the records made and pass the invoices for payment. To investigate and verify any record, on the invoice, which pertains to transport ordered by any other section of the pharmacy.
7. RESPONSIBILITY FOR RESEARCH AND DEVELOPMENT
To lead on the identification, evaluation of and promotion of suitable and relevant training opportunities for technical staff in clinical commissioning
To assist in the identification of training needs for the development of technical staff
Maintain personal development CPD records for staff development record
8. ADDITIONAL DUTIES/RESPONSIBILTIES
Other relevant duties as assigned by the Pharmacy Clinical Commissioning Lead Pharmacist, Manager or Head of Department.
GENERAL RESPONSIBILITIES
Infection Control
Infection control is everyones responsibility. All staff, both clinical and non clinical, are required to adhere to the Trusts Infection Prevention and Control policies and procedures and the Health Act (2006) Code of Practice for the prevention and control healthcare associated infections and make every effort to maintain high standards of infection control at all times thereby reducing the risk of Healthcare Associated infections.
It is the duty of every member of staff to take personal responsibility for the prevention and control of infection, as laid down in the Trusts policies and procedures which reflect the statutory requirements of the Hygiene Code.
- To work in close collaboration with the Infection Control Team.
- To ensure that monitoring of clinical practice is undertaken at the agreed frequency.
- To ensure that the ward environments are cleaned and maintained to the highest standards; ensuring that shortfalls are rectified, or escalate as necessary.
- To ensure that all relevant monitoring data and issues are provided to the Directorates Governance structures.
- To ensure that all staff are released to attend infection control-related educational sessions and staff with specialist roles, e.g. link practitioners, are released to undertake their duties.
