Job summary
Commercial contract research studies form a significant proportion of trust research activity. It essential that the income associated with these contracts is recovered from research sponsors in its entirety and in a timely manner thus ensuring the cost of conducting such research does not burden the NHS. The process of invoicing commercial sponsors is complex and requires coordination between research teams, trust finance and the R&D office.The post holder will be required to form the link between the R&D office, central finance and research teams to ensure invoicing for contract commercial research is conducted in a continuous, systematic and efficient manner. This will involve; working with the R&D data team to track the activity of commercial contract research studies, working with the research teams to identify key time points for raising invoices, tracking these time points with continual liaison with research teams, alerting the trust finance team to raise invoices at appropriate time points, working with finance to track the income from commercial contract research, maintain a robust system to allow easy tracking of invoicing activity.
Main duties of the job
Manage and maintain database used for income reporting and invoicing by tracking each trial over its lifetime and query any unbilled income.
To produce monthly revenue split journals, in line with trust policies, from invoices raised.
To be responsible for raising invoices and credit notes, ensuring all projects are fully invoiced.
Remaining appraised of all new studies with NHS permission to ensure invoicing schedule can be set as a priority by;
Liaising with research teams (principal investigators, research nurses, data managers) to ensure suitable milestones are identified in the study life cycle for raising invoices. Developing suitable systems to facilitate this process.
Ensure all processes and procedures are well documented and robust.
Produce monthly reports on invoicing activity for review by the trust R&D management and committee, and when required to assist in the provision of information for financial monitoring.
To support R&D theme leads by tracking income generated over the lifetime of each trial.
To be the main point of contact for sponsor and CRA and take responsibility for resolving queries in a timely manner without supervision.
To support the R&D finance team and contribute towards implementing process improvements, as required.
About us
North Mid is part of North Central London integrated care system - consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS's, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.
We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George's University Grenada, and for nursing and midwifery students from Middlesex and City Universities.
Take a tour of our hospital here
Job description
Job responsibilities
Manage and maintain database used for income reporting and invoicing by tracking each trial over its lifetime and query any unbilled income.
Consolidation, management, processing, and cost of activity information from various sources
Development of reporting systems through task automation, building macros in MS Excel or other techniques to improve efficiency of various processes.
Maintain an in-depth knowledge of developments within the costing templates required for all commercial trials.
To produce monthly revenue split journals, in line with trust policies, from invoices raised.
Liaise with finance to ensure each R&D project have an individual cost centre.
To be responsible for raising invoices and credit notes, ensuring all projects are fully invoiced.
Remaining appraised of all new studies with NHS permission to ensure invoicing schedule can be set as a priority by;
Liaising with research teams (principal investigators, research nurses, data managers) to ensure suitable milestones are identified in the study life cycle for raising invoices. Developing suitable systems to facilitate this process.
Ensure all processes and procedures are well documented and robust.
Produce monthly reports on invoicing activity for review by the trust R&D management and committee, and when required to assist in the provision of information for financial monitoring.
To support R&D theme leads by tracking income generated over the lifetime of each trial.
To provide accrual reports to finance to assist in monthly forecast.
To work with the research teams to ensure all activities are invoiced appropriately.
To assist with ad hoc requests to provide costings for R&D
To be the main point of contact for sponsor and CRA and take responsibility for resolving queries in a timely manner without supervision.
To support the R&D finance team and contribute towards implementing process improvements, as required.
To manage workload such that deadlines are met, whilst completing work to a high standard allowing for appropriate review and amendment
Assisting when required with the costing of research proposals and grant applications using national research costing templates and ACCORD guidance.
Job description
Job responsibilities
Manage and maintain database used for income reporting and invoicing by tracking each trial over its lifetime and query any unbilled income.
Consolidation, management, processing, and cost of activity information from various sources
Development of reporting systems through task automation, building macros in MS Excel or other techniques to improve efficiency of various processes.
Maintain an in-depth knowledge of developments within the costing templates required for all commercial trials.
To produce monthly revenue split journals, in line with trust policies, from invoices raised.
Liaise with finance to ensure each R&D project have an individual cost centre.
To be responsible for raising invoices and credit notes, ensuring all projects are fully invoiced.
Remaining appraised of all new studies with NHS permission to ensure invoicing schedule can be set as a priority by;
Liaising with research teams (principal investigators, research nurses, data managers) to ensure suitable milestones are identified in the study life cycle for raising invoices. Developing suitable systems to facilitate this process.
Ensure all processes and procedures are well documented and robust.
Produce monthly reports on invoicing activity for review by the trust R&D management and committee, and when required to assist in the provision of information for financial monitoring.
To support R&D theme leads by tracking income generated over the lifetime of each trial.
To provide accrual reports to finance to assist in monthly forecast.
To work with the research teams to ensure all activities are invoiced appropriately.
To assist with ad hoc requests to provide costings for R&D
To be the main point of contact for sponsor and CRA and take responsibility for resolving queries in a timely manner without supervision.
To support the R&D finance team and contribute towards implementing process improvements, as required.
To manage workload such that deadlines are met, whilst completing work to a high standard allowing for appropriate review and amendment
Assisting when required with the costing of research proposals and grant applications using national research costing templates and ACCORD guidance.
Person Specification
Education & Qualification
Essential
- Educated to a degree level in relevant subject or equivalent level qualification or significant experience working in finance
- Possess numeracy and literacy skills - up to A Level or equivalent
Desirable
- Studying towards CCAB qualification or qualified by experience
Experience & Knowledge
Essential
- Proven experience working within the NHS financial environment
- Use of comprised accounting systems and spreadsheets
Desirable
- Experience in undertaking unsupervised work
- Demonstrate experience of management accounting, income and expenditure accounting and financial reporting
- Familiar with commercial research contracts and costing templates
- Knowledge of ACCORD and NIHR costing template
- Knowledge and understanding of grant application process
Skills & Ability
Essential
- Excellent verbal and written communication skills
- Sound knowledge and skills in the practical applications of all MS Office products, particularly Excel
- Ability to analyse, investigate and interpret numerical data accurately and effectively
- Ability to communicate complex financial information to non-finance colleagues
- Experience in improving and implementing processes and procedures
- Good influencing skills
- Experience in managing workload/projects and delivering to tight deadline
- Good organisation skills with the ability to work without supervision
- Displays high level of attention to details in day to day work
Desirable
- Able to analyse and interpret highly complex information and financial data to assess issues and anticipate problems and provide workable solutions
Personal Qualities
Essential
- The ability to work as part of a team, building relationships and supporting others
- Confident and Assertive
- Able to produce work to a consistently high standard
- Self -Motivated
- Ability to organise personal time and tasks to ensure that deadlines are me
- Team player
- Embraces change
- Committed to self-development
Royal Free World Class Values
Essential
- Demonstrate ability to meet the Trust values
Person Specification
Education & Qualification
Essential
- Educated to a degree level in relevant subject or equivalent level qualification or significant experience working in finance
- Possess numeracy and literacy skills - up to A Level or equivalent
Desirable
- Studying towards CCAB qualification or qualified by experience
Experience & Knowledge
Essential
- Proven experience working within the NHS financial environment
- Use of comprised accounting systems and spreadsheets
Desirable
- Experience in undertaking unsupervised work
- Demonstrate experience of management accounting, income and expenditure accounting and financial reporting
- Familiar with commercial research contracts and costing templates
- Knowledge of ACCORD and NIHR costing template
- Knowledge and understanding of grant application process
Skills & Ability
Essential
- Excellent verbal and written communication skills
- Sound knowledge and skills in the practical applications of all MS Office products, particularly Excel
- Ability to analyse, investigate and interpret numerical data accurately and effectively
- Ability to communicate complex financial information to non-finance colleagues
- Experience in improving and implementing processes and procedures
- Good influencing skills
- Experience in managing workload/projects and delivering to tight deadline
- Good organisation skills with the ability to work without supervision
- Displays high level of attention to details in day to day work
Desirable
- Able to analyse and interpret highly complex information and financial data to assess issues and anticipate problems and provide workable solutions
Personal Qualities
Essential
- The ability to work as part of a team, building relationships and supporting others
- Confident and Assertive
- Able to produce work to a consistently high standard
- Self -Motivated
- Ability to organise personal time and tasks to ensure that deadlines are me
- Team player
- Embraces change
- Committed to self-development
Royal Free World Class Values
Essential
- Demonstrate ability to meet the Trust values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
