Royal Free London NHS Foundation Trust

Band 4 - Team Administrator

This job is now closed

Job summary

An exciting and fundamental governance administrative role which supports the group wide clinical governance team administrative processes.

Assisting the group corporate clinical governance team in embedding governance processes across the trust by supporting the team operationally such as document management, collate and format data, facilitate also present data for review and analysis by others and those supporting both our health care regulation by the Care Quality Commission (CQC) Compliance and clinical audit and effectiveness and the Human Tissue Act Authority standards (HTA).

The post holder will provide the secretarial and administrative support for the group corporate clinical governance team and is required to organise and prioritise their own workload under the direction of the Group Deputy Director of Clinical governance and performance.

A considerable responsibility is placed on the post holder to provide an efficient and effective service to the corporate clinical governance team.

Main duties of the job

Collate and manage systems which detail data/reports held as evidence to support the trusts external assessments in relation to governance.
Participate in weekly planning/capacity meetings with individual members of the clinical governance central in order to support portfolios and work flows priorities.
Provide secretarial support to the department, including photocopying, word processing, and maintaining departmental records and supplies.
Collate and manage systems which detail NICE data/reports retrieving information from a national reporting system and exporting this into the teams excel database in relation to clinical effectiveness and clinical governance guidance.
Responsible for accurate data entry within NICE Guidance tracker database and the central NCA and NCEPOD central recording system as required.
Support the administrative processes, such as document management, and those supporting both our CQC Compliance and clinical audit and effectiveness.
Manage the secretariat process for the weekly team meeting, producing and distributing the papers and minute taking at the meetings.
Maintain sickness absence reporting and co-ordination of annual leave for the corporate clinical governance team.
Produce high quality written text and graphical documents to a high standard as requested.
To feedback to clinical governance central team any management actions and updates from meetings attended or supported on behalf of the team.

About us

The post holder will offer World Class Care to service users, staff, colleagues, clients and patients alike so that everyone at the Royal Free can feel:

Welcomed at all times

Confident because we are clearly communicating

Respected and cared for

Reassured that they are always in safe hands

Date posted

02 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£30,279 to £33,116 a year per annum pro rata inclusive of HCAS

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

391-RFL-5478843

Job locations

Roy Shaw Centre

Cressy Road

London

NW3 2ND

Job description

Job responsibilities

Assist the group corporate governance team in embedding governance processes across the trust by supporting the team in operationally managing those processes.

Provide general secretarial support and admin tasks to the corporate team deputy director and managers.

Maintain robust electronic and manual filing systems for integrated governance matters.

Support the administrative processes, such as document management, and those supporting both our CQC Compliance and clinical audit and effectiveness teams. Also the Human Tissue Act HTA portfolio as required.

Support the central team in ensuring directorates receives quality feedback on key quality and safety issues.

Administer groups and committees, including arranging meetings, including maintenance of current memberships and terms of reference, preparing and circulating agendas, and producing minutes as required.

Act as a point of contact for dealing with the teams equipment order, ensuring the trust procurement process are followed and goods are receipted with in a timely fashion and audited as required.

Manage the secretariat process for the weekly team meeting, producing and distributing the papers and minute taking at the meetings.

Maintain sickness absence reporting and co-ordination of annual leave for the corporate clinical governance team.

Collate and manage systems which detail data/reports held as evidence to support the trusts external assessments in relation to governance.

Collate and manage systems which detail NICE data/reports retrieving information from a national reporting system and exporting this into the teams excel database in relation to clinical effectiveness and clinical governance guidance.

Responsible for accurate data entry within NICE Guidance tracker database and the central NCA and NCEPOD central recording system as required.

To support the team when compiling weekly/ quarterly and annual audits as directed.

Feedback to clinical governance central team any management actions and updates from meetings attended or supported on behalf of the team.

Maintain computer systems and the teams corporate folders electronic and files