Mid and South Essex NHS Foundation Trust

Personal Assistant

The closing date is 01 December 2025

Job summary

The post holder will provide a comprehensive, effective, and efficient Personal Assistant service to the CSPL.

This role involves managing a wide range of administrative and organisational tasks, including full inbox and diary management, minute taking, maintenance of action trackers, and coordination of reports.

The post holder will also support the delivery of audits, failsafe cancer tracking, and process-orientated presentations, as well as handling correspondence. In addition, the role includes supporting the CSPL with the administration of projects and other agreed tasks to ensure the smooth and effective running of the service.

Main duties of the job

Liaise with Cytology and Pathology departments as required.

Use DATIX and, when necessary, complete SIAF investigations on behalf of the CSPL.

Maintain accurate databases and ensure effective workflow management.

Coordinate CSPL-led meetings by,Sending diary invitations. Attending meetings.Taking and disseminating minutes.Booking meeting rooms and providing administrative support.

Meet regularly with the CSPL (currently based at Basildon) and accompany them to other sites (Broomfield and Southend) when required.Support hybrid working arrangements (available once fully trained), with flexibility to work across sites.

Please note: a permanent desk space may not always be available, and desk-hopping should be expected. Work in a highly process-driven environment, ensuring accuracy, consistency, and reliability in all tasks. Automation and failsafe working practices are expected.

About us

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust

Date posted

27 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 a year Per Annum Pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

390-WAC-SO-7366

Job locations

Southend

Prittlewell Chase

Westcliff on Sea

SS0 0SD

Job description

Job responsibilities

For further details, please refer to the attached job description/ personal specification.

We look forward to receiving your application.

Job description

Job responsibilities

For further details, please refer to the attached job description/ personal specification.

We look forward to receiving your application.

Person Specification

Qualifications

Essential

Foundation degree or NVQ Level 4
Relevant experience / vocational qualification

Desirable

Pitman or RSA typing up to Level III or equivalent

Knowledge and Experience

Essential

Demonstrable secretarial experience working at director level.
Excellent knowledge of all Microsoft Office applications
Demonstrable understanding of confidentiality management
Demonstrable experience of using electronic environment for audit trail management.
Experience of taking minutes at formal meetings.
Experience in planning and prioritising tasks effectively

Desirable

Previous NHS experience

Communication Skills

Essential

Excellent written and verbal communication skills.
Commitment to continuous professional learning and self-development.
Ability to organise own time and work independently.

Person Specification

Qualifications

Essential

Foundation degree or NVQ Level 4
Relevant experience / vocational qualification

Desirable

Pitman or RSA typing up to Level III or equivalent

Knowledge and Experience

Essential

Demonstrable secretarial experience working at director level.
Excellent knowledge of all Microsoft Office applications
Demonstrable understanding of confidentiality management
Demonstrable experience of using electronic environment for audit trail management.
Experience of taking minutes at formal meetings.
Experience in planning and prioritising tasks effectively

Desirable

Previous NHS experience

Communication Skills

Essential

Excellent written and verbal communication skills.
Commitment to continuous professional learning and self-development.
Ability to organise own time and work independently.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Southend

Prittlewell Chase

Westcliff on Sea

SS0 0SD

Employer's website

https://www.mse.nhs.uk (Opens in a new tab)

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Southend

Prittlewell Chase

Westcliff on Sea

SS0 0SD

Employer's website

https://www.mse.nhs.uk (Opens in a new tab)