Mid and South Essex NHS Foundation Trust

MEMS Store Administrator

The closing date is 21 October 2025

Job summary

The Stores Administrator plays a pivotal role in ensuring the efficient operation of the inventory and supply chain process within the organisation. The position involves managing stock levels, maintaining accurate records, co-ordinating with suppliers and ensuring timely distribution of materials. The ideal candidate is will have good attention to detail, be highly organised and possess excellent communication and problem solving skills.

This role is front of house and involves greeting everyone that comes to the department in a friendly professional manner.

Main duties of the job

Key responsibilities include overseeing stock control, processing purchase orders, maintaining iventory databases and collaborating with internal teams to meet organisational needs.

Providing frontline advice for main stores, assist with general enquiries,

Resolve telephone enquiries for workshop when engineers are busy.

Resolve enquiries with Suppliers.

Advise clients on repair progress.

Provide assistance to medical staff, engineers and Suppliers who enter the workshop.

To maintain stationary stock and availability. Control of spare parts and stock replenishment. Placing orders on efinancials. Liaising with Suppliers and trouble shooting where necessary. Receipting goods and approving invoices.

Regular Stock takes to maintain accurate stock levels.

Arrange dispatch of equipment.

About us

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Date posted

14 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 a year Per Annum (Pro Rata for Part Time)

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

390-COR-BA-0590

Job locations

Broomfield

CM1 7ET

Job description

Job responsibilities

Front of House for the department greeting all visitors in a helpful professioanal way.

Control of spare parts and stock and stationary replenishment, generating orders on the efinancils system. Troubleshoot where necessary, chase orders regulary to obtain ETA's, any delays to be upated on Medusa. Check consignments before acceptance. Keep Technicians informed with regard to their orders.

Receipt goods on arrival in Medusa. Deliver to Technicians or place in to stock. Keep stock room tidy. Carry out regular stock takes to maintain accurate levels of stock.

Authorise payment of invoices on the Trust's invoicing system.

Job description

Job responsibilities

Front of House for the department greeting all visitors in a helpful professioanal way.

Receipt goods on arrival in Medusa. Deliver to Technicians or place in to stock. Keep stock room tidy. Carry out regular stock takes to maintain accurate levels of stock.

Authorise payment of invoices on the Trust's invoicing system.

Person Specification

Knowledge and Experience

Essential

Health and safety knowledge and understanding

Good communication skills

Essential

Proven customer service

Qualifications

Essential

Literacy, numeracy and IT knowledge equivalent to GCSE level. Proven understanding of spreadsheets. Extensive knowledge of Microsoft office

Person Specification

Knowledge and Experience

Essential

Health and safety knowledge and understanding

Good communication skills

Essential

Proven customer service

Qualifications

Essential

Literacy, numeracy and IT knowledge equivalent to GCSE level. Proven understanding of spreadsheets. Extensive knowledge of Microsoft office

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Broomfield

CM1 7ET

Employer's website

https://www.mse.nhs.uk (Opens in a new tab)

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Broomfield

CM1 7ET

Employer's website

https://www.mse.nhs.uk (Opens in a new tab)