Job summary
This role will be responsible for managing and developing the Trust's Electronic Staff Record (ESR), ensuring benefits realization, best practice, and integration across associated systems i.e. Payroll.
Reporting to the Head of Establishment Systems Team, the post holder will manage and develop systems and processes to ensure ESR and associated systems are effectively deployed and used across the Trust, providing an essential data management function for the Trust, and ensuring timely workforce and payroll management of all employee groups.
Main duties of the job
The post holder will provide leadership to the Remuneration Team, ensuring that the team delivers an effective, efficient and customer focused service, which meets the changing needs of the NHS, the organization, managers, employees and deliver key objectives.
The role will work closely with the EST Reporting Manager to ensure that the quality checking staffing structures/hierarchy is in place, and that ESR is updated with establishment and employee specific changes.
To provide transactional services that should be fully compliant with national guidelines and local policy requirements including GDPR.
To act as the operational lead for the liaison with the Trust's payroll provider The post holder will be expected to travel to any one of the MSEFT sites as required for meetings.
About us
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Job description
Job responsibilities
- Lead and manage the remuneration team
- Provide support, advice and guidance to own team with regards to technical aspects of ESR, workforce structures, pay and grading.
- Support the overriding requirements of the function and the Trust by demonstrating the ability to work in a flexible independent manner.
- Provide training and advice to managers and key stakeholders as appropriate
- Manage key stakeholder relationships regarding terms and conditions, pay awards and the timely execution of implementation and management of the operational aspect of the relationship with SBS.
- Highly developed and effective communication skills in dealing with complex information.
- Interpret and advise the Trust on the impact of pay circulars, Agenda for Change amendments and incremental changes to the workforce.
- Analyse and interpret highly complex issues/problems relating to payroll data and formulate action plans where required to address any identified risks.
- To ensure that key performance indicators are monitored monthly, and any challenges escalated appropriately.
- Compile and present reports and analysis as required to key stakeholders, at all levels of the Trust, providing assurance that the project is delivering on the business case objectives.
Job description
Job responsibilities
- Lead and manage the remuneration team
- Provide support, advice and guidance to own team with regards to technical aspects of ESR, workforce structures, pay and grading.
- Support the overriding requirements of the function and the Trust by demonstrating the ability to work in a flexible independent manner.
- Provide training and advice to managers and key stakeholders as appropriate
- Manage key stakeholder relationships regarding terms and conditions, pay awards and the timely execution of implementation and management of the operational aspect of the relationship with SBS.
- Highly developed and effective communication skills in dealing with complex information.
- Interpret and advise the Trust on the impact of pay circulars, Agenda for Change amendments and incremental changes to the workforce.
- Analyse and interpret highly complex issues/problems relating to payroll data and formulate action plans where required to address any identified risks.
- To ensure that key performance indicators are monitored monthly, and any challenges escalated appropriately.
- Compile and present reports and analysis as required to key stakeholders, at all levels of the Trust, providing assurance that the project is delivering on the business case objectives.
Person Specification
Qualifications
Essential
- Educated to masters degree level and/or equivalent level of experience working in a leadership role with workforce systems/Payroll
Desirable
- ESR/Payroll Qualifications acquired through CIPP
Knowledge and Experience
Essential
- In depth knowledge of ESR//workforce Systems
- Significant experience of managing workload in a workforce/finance systems function and agree solutions with service users and across the Trust and give advice
- Significant Experience managing workforce structures, data reporting and information management
Desirable
- Experience of working within a payroll function
- Understanding of workforce metrics and KPI's
Communication Skills
Essential
- Effective communication and interpersonal skill, able to deal with Managers and staff at all levels efficiently and courteously and in a confident and assertive manner. Attend meetings and present to diverse groups of people.
- Able to produce and develop complex and intuitive management reports to monitor utilisation, identify themes and trends and performance compliance
Physical Requirements
Essential
- Excellent Windows IT skills, including Word, Outlook, PowerPoint and in particular, Excel
Person Specification
Qualifications
Essential
- Educated to masters degree level and/or equivalent level of experience working in a leadership role with workforce systems/Payroll
Desirable
- ESR/Payroll Qualifications acquired through CIPP
Knowledge and Experience
Essential
- In depth knowledge of ESR//workforce Systems
- Significant experience of managing workload in a workforce/finance systems function and agree solutions with service users and across the Trust and give advice
- Significant Experience managing workforce structures, data reporting and information management
Desirable
- Experience of working within a payroll function
- Understanding of workforce metrics and KPI's
Communication Skills
Essential
- Effective communication and interpersonal skill, able to deal with Managers and staff at all levels efficiently and courteously and in a confident and assertive manner. Attend meetings and present to diverse groups of people.
- Able to produce and develop complex and intuitive management reports to monitor utilisation, identify themes and trends and performance compliance
Physical Requirements
Essential
- Excellent Windows IT skills, including Word, Outlook, PowerPoint and in particular, Excel
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
