Mid and South Essex NHS Foundation Trust

Office Manager Cellular Pathology

The closing date is 07 October 2025

Job summary

We are looking for an experienced office manager or team leader, to join the friendly team in Histopathology at Broomfield Hospital.

Cellular Pathology at Broomfield Hospital is a busy department that incorporates Histology and Non-gynae sample preparations. The department handles over 30,000 specimens p.a.

You will be responsible for ensuring robust systems are in place for the management and co-ordination of the Cellular Pathology office, providing comprehensive administrative support and knowledge to the Consultant Histopathologist team and junior doctors. Working closely with the laboratory team, cancer pathway trackers and Pathology management team and colleagues across MSE.

You will provide excellent leadership to the Cellular Pathology Admin & Clerical team and support the department in order to successfully achieve the current Histology cancer waiting times target.

You will provide high level, professional and confidential support to the Operational Manager and Service Unit manager covering all aspects of the service provision, ensuring the delivery of high quality histology service.

This is also an exciting time to join the team with a number of Histopathology transformation and automation projects planned.

If you are interested in the role and believe you hold the qualities we require, then please apply today!

Main duties of the job

Communication and escalation to the senior Pathology management team regarding the Histology Department's performance and trends monitoring the 2 week waits turnaround times. (2WW TAT).
Liaison with service users including the team external to pathology sensitive information including breaches to local and national benchmarks.
Responsible for working with colleagues across Pathology MSE and maintaining the Trust's good relationships with external agencies including other Trusts.
Use a variety of approaches in liaising with histology users and colleagues within the laboratory to gain the best outcome for the service in line with Departmental objectives.
Produce, review and finalise high quality responses to complaints and incidents, working closely with the governance team in line with the Trust's procedures and protocols.
Regularly promote and encourage open communication to ensure good wellbeing in the workplace.
Provide support, motivation and clear guidance to the A&C team in line with Trust core values and expected behaviours,
Develop and maintain the management of training and development and competency plans for the A&C team ensuring appropriate cover of tasks and rotas are in place.
Support the essential tasks carried out by the medical secretary Histopathology team.

About us

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

Date posted

23 September 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,049 a year Per Annum (Pro Rata for Part Time)

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Flexible working

Reference number

390-CSS-BA-9839

Job locations

Broomfield

Court Road

Chelmsford

CM1 7ET

Job description

Job responsibilities

Are you looking for an exciting Office Manager role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.

Job description

Job responsibilities

Are you looking for an exciting Office Manager role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.

Person Specification

Qualifications

Essential

Educated to A-level standard or evidence of higher level Administrative Studies (or equivalent)

Desirable

Management qualification / studies

knowledge and experience

Essential

Significant knowledge and experience of computer systems within NHS Healthcare setting
Experience of leading and managing a large team, including chairing meetings and experience of working collaboratively across professions, services and organisational boundaries.
Ability to work independently and process information quickly in order to identify risk and priorities for the Trust

Desirable

Experience of project management.
Experience of Pathology systems, Winpath LIMS systems

Personal and People Development

Essential

Self motivated with enthusiasm and ability to motivate others
Excellent communication skills, ability to negotiate with senior staff & ability to manage conflict resolution successfully within teams

Person Specification

Qualifications

Essential

Educated to A-level standard or evidence of higher level Administrative Studies (or equivalent)

Desirable

Management qualification / studies

knowledge and experience

Essential

Significant knowledge and experience of computer systems within NHS Healthcare setting
Experience of leading and managing a large team, including chairing meetings and experience of working collaboratively across professions, services and organisational boundaries.
Ability to work independently and process information quickly in order to identify risk and priorities for the Trust

Desirable

Experience of project management.
Experience of Pathology systems, Winpath LIMS systems

Personal and People Development

Essential

Self motivated with enthusiasm and ability to motivate others
Excellent communication skills, ability to negotiate with senior staff & ability to manage conflict resolution successfully within teams

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Broomfield

Court Road

Chelmsford

CM1 7ET

Employer's website

https://www.mse.nhs.uk (Opens in a new tab)

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Broomfield

Court Road

Chelmsford

CM1 7ET

Employer's website

https://www.mse.nhs.uk (Opens in a new tab)