Job summary
An exciting opportunity has arisen to become a Medical Secretary within the Rheumatology team at Southend Hospital.
This challenging position requires someone who is a team player, flexible, organised and can work well under pressure. The post holder will provide comprehensive secretarial and administrative support to the Consultant and clinical team. As a medical secretary, you will be the first point of contact for patients, doctors, and staff throughout the Trust.
This position requires excellent communication skills, dedication to exceptional patient care and service, the ability to meet the demands of working in a busy environment and be able to represent their team and department with the professionalism expected from all our staff.
Please note we are unable to sponsor this post and this post is a fixed term contract until 31.03.2026.
Main duties of the job
The main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team and support with the demands of the service as required.
About us
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Job description
Job responsibilities
Please see job description for list of roles and responsibilities.
The job profile is not a definitive or exhaustive list of responsibilities but identifies key responsibilities and tasks of the post holder. There may also be a requirement to work across sites
Job description
Job responsibilities
Please see job description for list of roles and responsibilities.
The job profile is not a definitive or exhaustive list of responsibilities but identifies key responsibilities and tasks of the post holder. There may also be a requirement to work across sites
Person Specification
Qualifications
Essential
- Competent in Microsoft package (Word/Excel)
- Minimum 50 wpm typing speed
- GCSE or equivalent in maths and English
- Proven experience of working as a secretary/personal assistant/administrator in a busy environment
- Understanding medical terminology
Desirable
- Previous NHS experience
- Previous Healthcare experience
Knowledge and Experience
Essential
- Experience of undertaking diary management for consultants/senior managers
- Understanding medical terminology
Desirable
- Previous NHS experience
- Experience using Trust computer systems
- Previous healthcare experience
Communication Skills
Essential
- Proficient proof-reading skills
- Comprehensive command and understanding of English language, punctuation, and grammar.
Desirable
- Deal with patient enquiries using own judgment
Personal and People Development
Essential
- Excellent organisational skills with the ability to prioritise workload to meet deadlines and assist consultant and team in running a smooth service
Other
Essential
- Flexible approach and ability to adapt to change and develop new skills within the role
Desirable
- A team orientated approach and the willingness to provide cover for colleagues to ensure that a consistent high-quality service is maintained
Person Specification
Qualifications
Essential
- Competent in Microsoft package (Word/Excel)
- Minimum 50 wpm typing speed
- GCSE or equivalent in maths and English
- Proven experience of working as a secretary/personal assistant/administrator in a busy environment
- Understanding medical terminology
Desirable
- Previous NHS experience
- Previous Healthcare experience
Knowledge and Experience
Essential
- Experience of undertaking diary management for consultants/senior managers
- Understanding medical terminology
Desirable
- Previous NHS experience
- Experience using Trust computer systems
- Previous healthcare experience
Communication Skills
Essential
- Proficient proof-reading skills
- Comprehensive command and understanding of English language, punctuation, and grammar.
Desirable
- Deal with patient enquiries using own judgment
Personal and People Development
Essential
- Excellent organisational skills with the ability to prioritise workload to meet deadlines and assist consultant and team in running a smooth service
Other
Essential
- Flexible approach and ability to adapt to change and develop new skills within the role
Desirable
- A team orientated approach and the willingness to provide cover for colleagues to ensure that a consistent high-quality service is maintained
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
