Mid and South Essex NHS Foundation Trust

Ward Clerk - Ophthalmology

The closing date is 21 July 2025

Job summary

We have an an exciting opportunity to join our Ophthalmology team in our theatre ward at Broomfield.

The Ward Administrator is a key member of the team being responsible for providing a wide range of administrative, I.T. and clerical support.

This patient facing role is expected both to follow specific instructions from the healthcare team and to follow general procedures that involve a greater level of autonomy and decision-making.

Please note that no VISA sponsorship available for this role and the role may close early due to number of applications.

Main duties of the job

Ensure accurate data entry to all computer systems in order to contribute to both patient safety and collection of appropriate income for the Trust.

Prepare patient documentation in advance of a patient's admission.

Ensure that medical records are requested, maintained and returned within appropriate timescales

Provide high quality reception duties through welcoming and greeting patients, relatives, staff and visitors to the ward in a professional and courteous manner

Maintain good understanding and familiarity with PROW policy and supporting protocols and demonstrate understanding by correct performance of related duties

Liaise with nursing and medical staff to prepare and collate all required documentation prior to ward rounds.

Ensure patient discharge process is completed appropriately on Trust systems and within required time frame. Produce a copy of the discharge letter and file in patient record.Receive, sort and distribute mail, including redirecting mail for patients who are no longer on the ward

Order stationery using the appropriate documentation/electronic system and ensuring that an agreed stock level is maintainedUndertake any other administrative activities appropriate to this post as directed by the nursing/medical/managerial staff. Such duties will change over time as new administrative processes develop in response to changes in internal and external environments, within which the hospital is required to operate.

About us

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Details

Date posted

16 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 a year Per Annum Pro Rata for Part time

Contract

Permanent

Working pattern

Full-time

Reference number

390-SUR-SO-5158

Job locations

Broomfield

Broomfield

CM1 7ET


Job description

Job responsibilities

Are you looking for an exciting Ward Clerk role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Job description

Job responsibilities

Are you looking for an exciting Ward Clerk role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Person Specification

Qualifications

Essential

  • English GCSE, NVQ3 or equivalent level of relevant experience

Desirable

  • ECDL qualification

Communication

Essential

  • Strong written and oral communication skills
  • Able to understand and use systems for patient record keeping

Desirable

  • Previous experience in a patient facing role
  • Previous experience working with NHS Trust systems

Personal & Development

Essential

  • Able to work as part of a multidisciplinary team
  • Ability to work under pressure in a busy environment
Person Specification

Qualifications

Essential

  • English GCSE, NVQ3 or equivalent level of relevant experience

Desirable

  • ECDL qualification

Communication

Essential

  • Strong written and oral communication skills
  • Able to understand and use systems for patient record keeping

Desirable

  • Previous experience in a patient facing role
  • Previous experience working with NHS Trust systems

Personal & Development

Essential

  • Able to work as part of a multidisciplinary team
  • Ability to work under pressure in a busy environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Broomfield

Broomfield

CM1 7ET


Employer's website

https://www.mse.nhs.uk (Opens in a new tab)


Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Broomfield

Broomfield

CM1 7ET


Employer's website

https://www.mse.nhs.uk (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Service Manager

Laura Patil

laura.patil@nhs.net

07920132384

Details

Date posted

16 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 a year Per Annum Pro Rata for Part time

Contract

Permanent

Working pattern

Full-time

Reference number

390-SUR-SO-5158

Job locations

Broomfield

Broomfield

CM1 7ET


Supporting documents

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