Job summary
Here is an exciting opportunity for you to join our obs and gynaecology team team as a Personal Assistant.
You will provide a comprehensive effective and efficient Personal Assistant service to the Gynaecology oncology consultants.
You will undertake a wide range of tasks including full inbox and diary management, minute taking and maintenance of action trackers and co-ordination of reports, presentations, and other correspondence. They will support the wider division with administration of projects and administrative tasks as agreed with the divisional leadership team.
Main duties of the job
Provide a full Personal Assistant service to the gynaecologist consultants to ensure the right focus is placed on priorities, planning, and organising complex activities including to maintain the clinically activity of the consultants and check clinics are fully utilised.
About us
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.
We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress
Job description
Job responsibilities
For further details, please refer to the attached job description/ personal specification.
We look forward to receiving your application.
Job description
Job responsibilities
For further details, please refer to the attached job description/ personal specification.
We look forward to receiving your application.
Person Specification
Qualifications
Essential
- Foundation degree or NVQ Level 4
- Relevant experience / vocational qualification
Desirable
- Pitman or RSA typing up to Level III or equivalent
Knowledge and Experience
Essential
- Demonstrable secretarial experience working at director level.
- Excellent knowledge of all Microsoft Office applications
- Demonstrable understanding of confidentiality management
- Demonstrable experience of using electronic environment for audit trail management.
- Experience of taking minutes at formal meetings.
- Experience in planning and prioritising tasks effectively
Desirable
Communication Skills
Essential
- Excellent written and verbal communication skills.
- Commitment to continuous professional learning and self-development.
- Ability to organise own time and work independently.
Person Specification
Qualifications
Essential
- Foundation degree or NVQ Level 4
- Relevant experience / vocational qualification
Desirable
- Pitman or RSA typing up to Level III or equivalent
Knowledge and Experience
Essential
- Demonstrable secretarial experience working at director level.
- Excellent knowledge of all Microsoft Office applications
- Demonstrable understanding of confidentiality management
- Demonstrable experience of using electronic environment for audit trail management.
- Experience of taking minutes at formal meetings.
- Experience in planning and prioritising tasks effectively
Desirable
Communication Skills
Essential
- Excellent written and verbal communication skills.
- Commitment to continuous professional learning and self-development.
- Ability to organise own time and work independently.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
