Medical Workforce Administrator

Mid and South Essex NHS Foundation Trust

This job is now closed

Job summary

We are looking for a motivated individual with excellent communication, interpersonal and organisational skills who is dedicated to working as part of the team as an Administrator based at our Broomfield Hospital site.

As a Medical Workforce Administrator you will provide comprehensive administrative support to the Medical Workforce Adviser and Heads of Medical Workforce. To support the activities of the medical Workforce team which will include Re-validation, Appraisal and Doctor in training compliance.

Duties to be carried out in a professional manner that ensures a high level of customer service to all Trust customers, both internal and external.

Day to administrative duties includes responding to emails and telephone calls and ensuring a professional customer service is provided.

The Medical workforce Team is based on all 3 sites, Basildon, Broomfield and Southend.

THIS ROLE IS BASED AT BROOMFIELD HOSPITAL, CHELMSFORD

Main duties of the job

To provide administrative support for Revalidation and Appraisal, Doctors in Training and General support for the Medical workforce Function. Examples include:

To have an understanding of the Doctors in Training contract (2016), to support in the development of rotas.
To process junior doctor training grade rotations in a timely and consistent manner to ensuring the recruitment team are able to issue offers in line with the code of practice.
To send junior doctor training grade rotational changes and terminations to the payroll / transactional team ensuring these are processed within payroll processing timelines.
Maintain the department tracker for Medical Appraisals, ensure accurate and timely management of information / data. Responsible for reminder letters at 90,56 and 30 days.
To use the Trusts external system (Allocate) for managing the appraisal and e-360 feedback process.
To access GMC connect to review starters and leavers and doctors connection to the Trust for Revalidation purposes.

About us

With a workforce of approximately 15,000 staff, we can now do more and go further in delivering health services to our local communities.

Our ambition is to deliver excellent local and specialist services, to improve the health and wellbeing of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

Patients will experience improved care as well as fewer delays and cancellations. We are able to provide more once-in-a-lifetime specialist care region-wide. With our new trust size will come more opportunities for development, research, networking and innovation.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Date posted

02 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

390-COR-SO-0375

Job locations

Broomfield

Court Road

Chelmsford

CM1 7ET

Job description

Job responsibilities

For more details on this exciting and varied role, please see the attached job description.

We look forward to your application!

Job description

Job responsibilities

For more details on this exciting and varied role, please see the attached job description.

We look forward to your application!

Person Specification

Knowedge

Essential

Experience of managing priorities and meeting deadlines

Desirable

Understanding Employment Legislation

Experience

Essential

Administration Experience

Desirable

Understanding of NHS T&Cs

Education

Essential

GCSE/NVQ3 or equivalent

Person Specification

Knowedge

Essential

Experience of managing priorities and meeting deadlines

Desirable

Understanding Employment Legislation

Experience

Essential

Administration Experience

Desirable

Understanding of NHS T&Cs

Education

Essential

GCSE/NVQ3 or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).