Administrative Assistant

Mid and South Essex NHS Foundation Trust

This job is now closed

Job summary

We are looking for a motivated individuals with excellent communication, interpersonal and organisational skills to join our team as an Administrative Assistant.

You will work as part of the hospital Domestic department responding to requested clerical support and ensuring the smooth running of the Domestic Office. The post holder will need to be polite, helpful, and discreet. Computer skills are essential for this post.

If you are interested in the role and believe you hold the qualities we require, then apply today!

Main duties of the job

Duties to include but not limited to inputting and maintaining team databases, maintaining safe and efficient filing systems for security of record-keeping.

Providing advice, support, and guidance to staff on a range of matters relating to operational/ training requirements of the Facilities Department.

Maintaining supplies for the Domestic Office, raising requisitions via E-Financials as and when necessary for authorisation by the budget holder and checking the delivery order when received.

Attending team meetings and taking minutes as required, coordinating staff diaries and preparing the agenda and register.

Maintaining effective office management systems, including filing, photocopying and the scanning of documents.

Maintaining the required level of stationery and ensuring that all office equipment is in good working order and fit for purpose.

Receiving telephone and general enquiries in a courteous and efficient manner; responding to telephone queries in a timely manner, directing calls appropriately and taking accurate messages.

Undertaking a range of administrative duties delegated by other staff within the Domestic team.A

ttending Department/Directorate, briefings, meetings, and mandatory/non mandatory training courses.

Maintaining the sickness absence tracker and working with managers and supervisors to present sickness absence data in a format for analysis.

Ensuring that sickness absence data from team members is collected and inputted in a timely fashion.

About us

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 17,000 who serve a population of 1.2 million people.We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

Date posted

24 June 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 a year Per Annum (Pro Rata for Part Time)

Contract

Permanent

Working pattern

Full-time

Reference number

390-EFM-BR-0742

Job locations

Broomfield

Court Road

Broomfield

CM1 7ET

Job description

Job responsibilities

For full details about this varied and rewarding role, please see attached job description.

We are looking forward for your application.

Job description

Job responsibilities

For full details about this varied and rewarding role, please see attached job description.

We are looking forward for your application.

Person Specification

Qualification

Essential

GCSE or equivalent in English and Maths. Good general education

Knowledge and Experience

Essential

Ability to work in a busy office in a team orientated environment

Desirable

Demonstrable experience of NHS or other organisations information systems
Good communication skills, written and oral

Person Specification

Qualification

Essential

GCSE or equivalent in English and Maths. Good general education

Knowledge and Experience

Essential

Ability to work in a busy office in a team orientated environment

Desirable

Demonstrable experience of NHS or other organisations information systems
Good communication skills, written and oral

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information