Job summary
Here is an exciting opportunity for you to join our pathology team at Basildon as a PA.
You will undertake the administration duties for Joint Venture Consultant Subgroup Meetings, Microbiology, Haematology Histopathology Mortuary, arranging rooms, Venues, agenda, terms of reference and attendance.
You will ensure complete confidentiality regarding matters and issues raised by senior Management. You will prepare statistical information for presentation to the cancer board. You will deal with telephone enquiries relating to all aspects of Pathology. You will raise and track orders on E financials and Lyreco for MSE. You will also participate in annual joint review (appraisal)
If you are interested in the role and believe you hold the qualities we require, then apply today!
Main duties of the job
- Attend various meetings both internally and externally as required
- To Liase with other departments within the Trust.
- To arrange, attend and take minutes for appropriate Pathology meetings.
- Discretion and trustworthiness dealing with confidential information.
- To organise and maintain multiple diaries
- To organise monthly meetings for different departments with Pathology and keep the meeting invitation up to date with new information and documents.
- To follow policies and standard operating procedures and comment on their content.
- The ability to work in a high pressured environment
- The ability to work alone for stretched periods of time
- To possess a tidy work area along with the cleaning of their work area
- To keep an organized working environment, Desk, Filing and Digital folders.
About us
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.
We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress
Job description
Job responsibilities
For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include
- Attend various meetings both internally and externally as required.
- Be involved in MSE University Hospital NHS FT organizational development plans to transform all three sites.
- To Liase with other departments within the Trust.
- To arrange, attend and take minutes for appropriate Pathology meetings.
- To Deal with Phone and email queries.
- Discretion and trustworthiness dealing with confidential information.
- Good oral and written communication skills
- To use excel to create spread sheets with embedded formulas
- To assist with admin tasks such as ordering of stock, Q-Pulse documents and other admin tasks
- To organise and maintain multiple diaries
- To organise monthly meetings for different departments with Pathology and keep the meeting invitation up to date with new information and documents.
- Checking staff Statuary and Mandatory training including reminding staff of expiration dates
- To Organise and plan own working day
Job description
Job responsibilities
For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include
- Attend various meetings both internally and externally as required.
- Be involved in MSE University Hospital NHS FT organizational development plans to transform all three sites.
- To Liase with other departments within the Trust.
- To arrange, attend and take minutes for appropriate Pathology meetings.
- To Deal with Phone and email queries.
- Discretion and trustworthiness dealing with confidential information.
- Good oral and written communication skills
- To use excel to create spread sheets with embedded formulas
- To assist with admin tasks such as ordering of stock, Q-Pulse documents and other admin tasks
- To organise and maintain multiple diaries
- To organise monthly meetings for different departments with Pathology and keep the meeting invitation up to date with new information and documents.
- Checking staff Statuary and Mandatory training including reminding staff of expiration dates
- To Organise and plan own working day
Person Specification
Qualifications
Essential
- Good use of English language
Desirable
- Understand and utilise Microsoft Office
Experience
Essential
Desirable
- Have used multiple hospital systems
Skills
Essential
- Excellent communication skills
Desirable
- Must be able to work under pressure and remain calm
Person Specification
Qualifications
Essential
- Good use of English language
Desirable
- Understand and utilise Microsoft Office
Experience
Essential
Desirable
- Have used multiple hospital systems
Skills
Essential
- Excellent communication skills
Desirable
- Must be able to work under pressure and remain calm
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
