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Mid and South Essex NHS Foundation Trust

Administration Assistant | Teletracking Control Centre

Information:

This job is now closed

Job summary

An exciting opportunity has arisen for a Control Centre Admin Assistant working within the Mid and South Essex Foundation Trust Control Centre.

The successful candidate will have the opportunity to work in a dynamic role, supporting day to day operations, patient placement and situation report production. The role would involve both weekday and weekend working and is full time.

The post holder will be required to provide a support service to the Control Centre team

The post holder will support the Clinical site coordinators with the day to day administration and provide System Management support for the Control Centre within the Trust.

The key requirements of this interesting and busy post are excellent communication skills, strong IT skills, good attention to detail and a calm and flexible approach. Willingness to work as part of a team, provide cover for colleagues and share common tasks is essential.

Please kindly note that we have the right to close the advert early if we receive a sufficient amount of applications.

Previous applicants need not apply.

Main duties of the job

We are looking for an individual who is, well organised, reliable and who is passionate and committed to achieving the Trust's goals.The successful candidate will be required to provide a support service to the Control Centre team with the day to day administration and provide System Management support for the Control Centre within the Trust.As such, you will need to have excellent communication skills, as well as a track record of producing accurate information within tight deadlines.The successful candidate will become a key member of the team. They should have excellent communication and organisational skills and have a real commitment to excellent service delivery. They must be capable of working to tight deadlines whilst ensuring consistency and accuracy.You will be based at our Control Centre in St Andrews Billericay. Previous NHS experience would be an advantage but is not essential.

About us

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

Details

Date posted

22 September 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 a year Per Annum (Pro Rata for Part Time)

Contract

Permanent

Working pattern

Full-time

Reference number

390-CSS-SO-1134

Job locations

Control Centre, St Andrews

Stock Road

Billericay

CM12 0BH


Job description

Job responsibilities

TRAINING AND DEVELOPMENT

  • Continually update and maintain personal self-development on IT and other related fields.

RESPONSIBILITY FOR INFORMATION RESOURCES

  • Quality control regarding the accuracy of information.
  • Control positions and assignments within Control Centre (including creating and ending positions).
  • Ensure adequate authorisations and approval for any hierarchy changes have been agreed by the relevant authority.

RESPONSIBILITY FOR FINANCIAL/PHYSICAL RESOURCES

  • Responsible for safe use of specialist computer equipment and software where used.

Please see attached a full job description setting out the details of the role and responsibilities.

We look forward to your application.

Job description

Job responsibilities

TRAINING AND DEVELOPMENT

  • Continually update and maintain personal self-development on IT and other related fields.

RESPONSIBILITY FOR INFORMATION RESOURCES

  • Quality control regarding the accuracy of information.
  • Control positions and assignments within Control Centre (including creating and ending positions).
  • Ensure adequate authorisations and approval for any hierarchy changes have been agreed by the relevant authority.

RESPONSIBILITY FOR FINANCIAL/PHYSICAL RESOURCES

  • Responsible for safe use of specialist computer equipment and software where used.

Please see attached a full job description setting out the details of the role and responsibilities.

We look forward to your application.

Person Specification

Qualifications

Essential

  • Educated to GCSE Level or Equivalent

Desirable

  • NVQ Level 3 in Business and Administation

Experience

Essential

  • Excellent IT skills and knowledge of all Microsoft Office applications
  • Minimum 2 years' experience as an administrator

Desirable

  • Experience within the NHS or other similar health care environment
  • Ability to converse professionally, demonstrating excellent interface skills
Person Specification

Qualifications

Essential

  • Educated to GCSE Level or Equivalent

Desirable

  • NVQ Level 3 in Business and Administation

Experience

Essential

  • Excellent IT skills and knowledge of all Microsoft Office applications
  • Minimum 2 years' experience as an administrator

Desirable

  • Experience within the NHS or other similar health care environment
  • Ability to converse professionally, demonstrating excellent interface skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Control Centre, St Andrews

Stock Road

Billericay

CM12 0BH


Employer's website

https://www.mse.nhs.uk (Opens in a new tab)

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Control Centre, St Andrews

Stock Road

Billericay

CM12 0BH


Employer's website

https://www.mse.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Business Manager

Jan Lagden

Janis.lagden2@nhs.net

01245516182

Details

Date posted

22 September 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 a year Per Annum (Pro Rata for Part Time)

Contract

Permanent

Working pattern

Full-time

Reference number

390-CSS-SO-1134

Job locations

Control Centre, St Andrews

Stock Road

Billericay

CM12 0BH


Supporting documents

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