Job summary
Here is an exciting opportunity for you to join our Pharmacy team as a Pharmacy Administrator.
You will provide a comprehensive, flexible and efficient administrative support service for the Pharmacy Service, assisting the Pharmacy Office Manager, clinical and operational pharmacy management teams.
You need to have an understanding of computer systems including Microsoft Word, Microsoft Excel, Microsoft Outlook, to aid the support of the Pharmacy service.
If you are interested in the role and believe you hold the qualities we require, then apply today!
Main duties of the job
- Provide a general reception for the pharmacy department, receiving all visitors in a professional manner.
- Answer telephone calls and direct them to the most appropriate member of staff, ensuring all calls are handled in a timely and efficient manner.
- Communicate effectively with members of the pharmacy team, nursing staff, patients and suppliers, both face to face and on the telephone.
- Receive, sort and distribute mail.
- Arrange meetings, prepare agendas, notices, minutes and resulting action plans for a range of pharmacy senior managers meetings. To undertake minute taking.
- Undertake general office duties such as photocopying, laminating, binding and filing.
- Update and maintain eRostering with approved annual leave, lieu time and absence under the direction of a senior manager.
- Update and maintain departmental spreadsheets and other records.
- Assist in undertaking pharmacy audits.
Order stationery and other goods for the pharmacy service, ensuring cost effective procurement of supplies and maintenance of stock levels.
Further details disclosed in full job description attached
About us
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.
We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress
Job description
Job responsibilities
For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include
- Provide a general reception for the pharmacy department, receiving all visitors in a professional manner
- Answer telephone calls and direct them to the most appropriate member of staff, ensuring all calls are handled in a timely and efficient manner
- Communicate effectively with members of the pharmacy team, nursing staff, patients and suppliers, both face to face and on the telephone.
- Assist in couriering administration and make phone calls to patients with regards to medication deliveries.
- Receive, sort and distribute mail.
- Arrange meetings, prepare agendas, notices, minutes and resulting action plans for a range of pharmacy senior managers meetings. To undertake minute taking
- Undertake general office duties such as photocopying, laminating, binding and filing
- Update and maintain eRostering with approved annual leave, lieu time and absence under the direction of a senior manager.
- Book locum and bank shifts on eRostering under the direction and supervision of a senior manager
- Produce and maintain departmental rotas using predefined rules.
- Update and maintain departmental spreadsheets and other records
- Assist in dispensary expiry date checking
- Assist in undertaking pharmacy audits
- Assist in stock checks of non-drug items including controlled stationery e.g., FP10 prescriptions and controlled drug registers and maintain accurate records.
- Identify and suggest improvements within the department.
- Take part in general housekeeping duties as required.
- Undertake any other reasonable duties the Pharmacy Office Manager, senior managers may allocate from time to time.
- Order stationery and other goods for the pharmacy service, ensuring cost effective procurement of supplies and maintenance of stock levels.
- Ensure safe supply and distribution of outpatient prescription forms across the Trust site. Maintain all documentation relating to supply.
- Undertake quarterly health and safety and fire audits and maintain department records.
- Not a requirement of this post
- No clinical duties with this post.
- Adhere to all Trust Policies and guidelines appropriate to the role.
- Implement Trust policies and procedures and changes to working practices appropriate to area of work.
- The post holder will support the division on reduction of spend.
- Input and maintain information into electronic departmental diaries.
- Run pre-designed reports on a regular and ad-hoc basis as requested by senior managers.
- Understand the importance of and be capable of handling confidential information.
- Where any processing of information takes place (paper records or electronically) ensure the data is of good quality, accurate and relevant for purpose.
- Maintain and update the electronic recording of pharmacy sickness and absence records, ensuring confidentiality is maintained at all times.
- Maintain personal electronic records for all staff, ensuring confidentiality is maintained at all times.
Job description
Job responsibilities
For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include
- Provide a general reception for the pharmacy department, receiving all visitors in a professional manner
- Answer telephone calls and direct them to the most appropriate member of staff, ensuring all calls are handled in a timely and efficient manner
- Communicate effectively with members of the pharmacy team, nursing staff, patients and suppliers, both face to face and on the telephone.
- Assist in couriering administration and make phone calls to patients with regards to medication deliveries.
- Receive, sort and distribute mail.
- Arrange meetings, prepare agendas, notices, minutes and resulting action plans for a range of pharmacy senior managers meetings. To undertake minute taking
- Undertake general office duties such as photocopying, laminating, binding and filing
- Update and maintain eRostering with approved annual leave, lieu time and absence under the direction of a senior manager.
- Book locum and bank shifts on eRostering under the direction and supervision of a senior manager
- Produce and maintain departmental rotas using predefined rules.
- Update and maintain departmental spreadsheets and other records
- Assist in dispensary expiry date checking
- Assist in undertaking pharmacy audits
- Assist in stock checks of non-drug items including controlled stationery e.g., FP10 prescriptions and controlled drug registers and maintain accurate records.
- Identify and suggest improvements within the department.
- Take part in general housekeeping duties as required.
- Undertake any other reasonable duties the Pharmacy Office Manager, senior managers may allocate from time to time.
- Order stationery and other goods for the pharmacy service, ensuring cost effective procurement of supplies and maintenance of stock levels.
- Ensure safe supply and distribution of outpatient prescription forms across the Trust site. Maintain all documentation relating to supply.
- Undertake quarterly health and safety and fire audits and maintain department records.
- Not a requirement of this post
- No clinical duties with this post.
- Adhere to all Trust Policies and guidelines appropriate to the role.
- Implement Trust policies and procedures and changes to working practices appropriate to area of work.
- The post holder will support the division on reduction of spend.
- Input and maintain information into electronic departmental diaries.
- Run pre-designed reports on a regular and ad-hoc basis as requested by senior managers.
- Understand the importance of and be capable of handling confidential information.
- Where any processing of information takes place (paper records or electronically) ensure the data is of good quality, accurate and relevant for purpose.
- Maintain and update the electronic recording of pharmacy sickness and absence records, ensuring confidentiality is maintained at all times.
- Maintain personal electronic records for all staff, ensuring confidentiality is maintained at all times.
Person Specification
Essential
Essential
- Numerate and literate.Basic English and Maths
Essential
Essential
- To have an understanding of computer systems including Microsoft Word, Microsoft Excel, Microsoft Outlook, to aid the support of the Pharmacy service
Desirable
Desirable
- Experience in office and admin roles
Person Specification
Essential
Essential
- Numerate and literate.Basic English and Maths
Essential
Essential
- To have an understanding of computer systems including Microsoft Word, Microsoft Excel, Microsoft Outlook, to aid the support of the Pharmacy service
Desirable
Desirable
- Experience in office and admin roles
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
