Job summary
An exciting opportunity has arisen within the Education Teams across MSE Women and Children's Services for an education administrative support officer to support the provision of high-level administrative support for the education and training in Women and Children's.
If you are interested in the role and believe you hold the qualities we require, then apply today!
Main duties of the job
You will provide comprehensive and confidential administrative support to the Women's & Children's Services. Support the validation, training, standardisation and recording of training on each site to i-Learn.
You will work collaboratively with the Education and i-Learn teams and the Training Workstream Lead to ensure that up-to-date data is input to i-Learn and that i-Learn is the single method of recording and tracking training.
Support the Education team in ensuring the faculty can deliver training in accordance with the Trust Training Needs Analysis (TNA).
About us
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.
We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress
Job description
Job responsibilities
For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include
- Demonstrate high levels of customer care.
- Act as the communication hub for the Education team.
- Develop communication networks and close working relationships with managers, ward, education teams and department areas.
- Communicate appropriately, and in a timely manner with members of staff, line managers and/or the appropriate departments to highlight any concerns including raising any issues concerning clinical practice.
- Promote effective and respectful communication with colleagues within clinical area
- Contribute to Multi-disciplinary Team (MDT) discussions to ensure smooth running of the Trusts Mandatory training programme
- Trusts mandatory training programme
- Cleansing and maintaining of the iLearn database for all divisional staff
- Validate current data and continued uploading of training data onto ilearn.
- Supporting the Practice development midwives (PDM) in planning training activities/programme (e.g., booking rooms, preparing timetables, circulating training dates, liaising with Rota coordinators, recording absence etc.
Job description
Job responsibilities
For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include
- Demonstrate high levels of customer care.
- Act as the communication hub for the Education team.
- Develop communication networks and close working relationships with managers, ward, education teams and department areas.
- Communicate appropriately, and in a timely manner with members of staff, line managers and/or the appropriate departments to highlight any concerns including raising any issues concerning clinical practice.
- Promote effective and respectful communication with colleagues within clinical area
- Contribute to Multi-disciplinary Team (MDT) discussions to ensure smooth running of the Trusts Mandatory training programme
- Trusts mandatory training programme
- Cleansing and maintaining of the iLearn database for all divisional staff
- Validate current data and continued uploading of training data onto ilearn.
- Supporting the Practice development midwives (PDM) in planning training activities/programme (e.g., booking rooms, preparing timetables, circulating training dates, liaising with Rota coordinators, recording absence etc.
Person Specification
essential
Essential
- Proven history of IT literacy esp with Excel and database management
- Excellent communication skills
Desirable
Desirable
- Knowledge of local NHS systems
- UK Driving License
Person Specification
essential
Essential
- Proven history of IT literacy esp with Excel and database management
- Excellent communication skills
Desirable
Desirable
- Knowledge of local NHS systems
- UK Driving License
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
