Go back
Mid and South Essex NHS Foundation Trust

Medical Secretary Elderly Care / Stroke

Information:

This job is now closed

Job summary

We are looking for a motivated individual with excellent communication, interpersonal, and organisational skills who enjoys working as part of a team.

In your role you will assist with the provision of an effective and efficient Medical Secretarial service to the Department of Medicine for the Elderly (DME) and Stroke Consultants, supporting senior medical staff.

Main duties of the job

Your responsibilities will include liaising with GPs, social workers, health visitors, carers and other departments within the hospital, relaying information in a tactful and sensitive manner between patients, family members and medical staff and ensuring effective communication between members of the multidisciplinary team via prompt typing of clinic outcomes / reports / statements / general correspondence. You will also help to manage our outpatient clinics, booking patients in using Trust IT systems as directed by clinical colleagues and through referrals from outside the hospital setting.

You will attend departmental meetings to record, type and distribute the minutes. The role will also involve some diary management for senior clinical staff, booking meetings, study days, seminars and professional leave. You will answer telephone calls as they come into the admin office, taking action as appropriate and responding to any voice mails received out of hours.

This role will also provide opportunities to help organise secretarial flow of work across the DME and Stroke specialties, and to get involved in clinical governance/audit procedures by attending departmental governance meetings, assisting with the gathering of data as appropriate.

About us

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

Details

Date posted

21 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 a year Per Annum (Pro rata for part time)

Contract

Permanent

Working pattern

Full-time, Compressed hours

Reference number

390-MED-SO-0625

Job locations

Southend

Prittlewell Chase

Westcliff on Sea

SS0 7RQ


Job description

Job responsibilities

For more information regarding this rewarding role, please see attached full job description setting out details of the role and responsibilities.

We look forward to your application.

Job description

Job responsibilities

For more information regarding this rewarding role, please see attached full job description setting out details of the role and responsibilities.

We look forward to your application.

Person Specification

Qualifications

Essential

  • Knowledge of office procedures and software programmes to RSA 3 level or previous experience as a secretary
  • GCSE or equivalent in English and Mathematics

Knowledge and experience

Essential

  • Proven experience of working as a medical secretary or similar role in a busy environment.
  • Computer literate with experience in using Microsoft Office package.
  • Excellent audio (dictation) and copy typing skills, to minimum 55 words per minute.

Desirable

  • Knowledge of hospital systems (Medway, ICE, CED, E-referral).
  • Experience with digital dictation software.
  • Previous experience of working in a healthcare environment / knowledge of medical terminology.
  • Minute taking experience
Person Specification

Qualifications

Essential

  • Knowledge of office procedures and software programmes to RSA 3 level or previous experience as a secretary
  • GCSE or equivalent in English and Mathematics

Knowledge and experience

Essential

  • Proven experience of working as a medical secretary or similar role in a busy environment.
  • Computer literate with experience in using Microsoft Office package.
  • Excellent audio (dictation) and copy typing skills, to minimum 55 words per minute.

Desirable

  • Knowledge of hospital systems (Medway, ICE, CED, E-referral).
  • Experience with digital dictation software.
  • Previous experience of working in a healthcare environment / knowledge of medical terminology.
  • Minute taking experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Southend

Prittlewell Chase

Westcliff on Sea

SS0 7RQ


Employer's website

https://www.mse.nhs.uk (Opens in a new tab)

Employer details

Employer name

Mid and South Essex NHS Foundation Trust

Address

Southend

Prittlewell Chase

Westcliff on Sea

SS0 7RQ


Employer's website

https://www.mse.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Junior Service Manager

Gemma Hayes

gemma.hayes7@nhs.net

01702435555

Details

Date posted

21 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 a year Per Annum (Pro rata for part time)

Contract

Permanent

Working pattern

Full-time, Compressed hours

Reference number

390-MED-SO-0625

Job locations

Southend

Prittlewell Chase

Westcliff on Sea

SS0 7RQ


Supporting documents

Privacy notice

Mid and South Essex NHS Foundation Trust's privacy notice (opens in a new tab)