Job summary
THIS ROLE IS BASED AT BROOMFIELD HOSPITAL, COURT ROAD, CHELMSFORD
We are looking for a motivated individual with excellent communication, interpersonal and organisational skills who is dedicated to working as part of the team as an Administrator based at our Broomfield Hospital site.
As a Medical Workforce Administrator you will provide comprehensive administrative support to the Medical Workforce Advisor and Heads of Medical Workforce. To support the activities of the medical Workforce team which will include Revalidation, Appraisal and Doctor in training compliance.
Duties to be carried out in a professional manner that ensures a high level of customer service to all Trust customers, both internal and external.
Day to administrative duties includes responding to emails and telephone calls and ensuring a professional customer service is provided.
The Medical workforce Team is based on all 3 sites, Basildon, Broomfield and Southend.
Main duties of the job
To provide administrative support for Revalidation and Appraisal, Doctors in Training and General support for the Medical workforce Function. Examples include:
- To have an understanding of the Doctors in Training contract (2016), to support in the development of rotas.
- To process junior doctor training grade rotations in a timely and consistent manner to ensuring the recruitment team are able to issue offers in line with the code of practice.
- To send junior doctor training grade rotational changes and terminations to the payroll / transactional team ensuring these are processed within payroll processing timelines.
- Maintain the department tracker for Medical Appraisals, ensure accurate and timely management of information / data. Responsible for reminder letters at 90,56 and 30 days.
- To use the Trusts external system (Allocate) for managing the appraisal and e-360 feedback process.
- To access GMC connect to review starters and leavers and doctors connection to the Trust for Revalidation purposes.
About us
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.
We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.
Job description
Job responsibilities
THIS ROLE IS BASED AT BROOMFIELD HOSPITAL, COURT ROAD, CHELMSFORD
- Maintain the department tracker for Medical Appraisals, ensure accurate and timely management of information / data. Responsible for reminder letters at 90,56 and 30 days.
- To use the Trusts external system (Allocate) for managing the appraisal and e-360 feedback process.
- To access GMC connect to review starters and leavers and doctors connection to the Trust for Revalidation purposes.
- To have an understanding of the Doctors in Training contract (2016), to support in the development of rotas.
- To process junior doctor training grade rotations in a timely and consistent manner to ensuring the recruitment team are able to issue offers in line with the code of practice.
- To send junior doctor training grade rotational changes and terminations to the payroll /transactional team ensuring these are processed within payroll processing timelines.
- To provide an accurate, helpful and professional reception service to all customers of Trust in conjunction with other members of the department
- Ensure that confidentiality is maintained at all times when handling personal and sensitive information
Further details can be found on the attached job description and personal specification.
We look forward to your application.
Job description
Job responsibilities
THIS ROLE IS BASED AT BROOMFIELD HOSPITAL, COURT ROAD, CHELMSFORD
- Maintain the department tracker for Medical Appraisals, ensure accurate and timely management of information / data. Responsible for reminder letters at 90,56 and 30 days.
- To use the Trusts external system (Allocate) for managing the appraisal and e-360 feedback process.
- To access GMC connect to review starters and leavers and doctors connection to the Trust for Revalidation purposes.
- To have an understanding of the Doctors in Training contract (2016), to support in the development of rotas.
- To process junior doctor training grade rotations in a timely and consistent manner to ensuring the recruitment team are able to issue offers in line with the code of practice.
- To send junior doctor training grade rotational changes and terminations to the payroll /transactional team ensuring these are processed within payroll processing timelines.
- To provide an accurate, helpful and professional reception service to all customers of Trust in conjunction with other members of the department
- Ensure that confidentiality is maintained at all times when handling personal and sensitive information
Further details can be found on the attached job description and personal specification.
We look forward to your application.
Person Specification
Admin Experience
Essential
- Experience of working in Administration
- Proven experience in Microsoft Word, Excel and Data Base usage
- Ability to manage and prioritise workload
Desirable
- Previous NHS Experience
- Understanding of Doctors in Training T&Cs
- Knowledge of basic Medical Terms and Conditions
Education
Essential
Person Specification
Admin Experience
Essential
- Experience of working in Administration
- Proven experience in Microsoft Word, Excel and Data Base usage
- Ability to manage and prioritise workload
Desirable
- Previous NHS Experience
- Understanding of Doctors in Training T&Cs
- Knowledge of basic Medical Terms and Conditions
Education
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
