Job summary
Closing Date: 24.03.26
Shortlisting to take place in the week following closing date: commencing 25.03.26
Interview expected to take place in the week following shortlisting: commencing 22.04.26
Due to current Home Office Guidelines, Bradford Teaching Hospitals NHS Foundation Trust is unable to provide sponsorship for this role.
To manage the delivery of BTHFT's emergency preparedness, resilience and response functions, and to support the enhancement and embedding of the resilience culture across the Trust.
The post holder will be required to work with colleagues from across the organisation and externally; they may be of any profession, grade or geographic location and include senior and very senior colleagues.
This role includes work across a range of incidents or events including, but not limited to:
Business continuity incidents
Critical incidents
Major incidents
Chemical, Biological, Radiological and Nuclear (CBRN) / Hazmat
Site lockdown
Severe weather
Loss of ward/ department.
Main duties of the job
Daily management of the delivery of the Trust's Emergency Preparedness, Resilience and Response (EPRR) agenda, linked to relevant organisational, local, regional and national objectives
Undertaking a role of Trainer for BTHFT, including the development of new training and ensuring existing training remains relevant for all levels of staff regarding all aspects of EPRR and business continuity using a variety of training skills and methods. Ensure evaluation is built into all training and evaluate this to ensure that the training stay currents and meets the needs of our learners.
To lead on the planning and delivery for the training and exercise plan to test the response and recovery capabilities of different tiers of the Trust e.g. Strategic, Tactical and Operational programme and prepare feedback reports.
To develop, test and enhance existing Business Continuity Plans (BCP's) and action cards and create new plans where gaps exist and also maintain the Trust's list of BCP's and provide audit information on the Trusts Business Continuity Management System.
To support the development and implementation of event/incident specific procedures in respect of current emerging issues e.g. CBRN, public health emergencies, lockdown, industrial actions, Major Incidents and business continuity management.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
The role sits in a small team who work on site to support our staff and patients.
Job description
Job responsibilities
To populate and review work and action plans, contact action owners for progress and escalate any actions not completed where necessary.
Co-authoring and delivery of the EPRR work plan, as directed by the Emergency Planning Manager.
Compile submissions to NHS England, Commissioners and regulators as required both in and out of incident response.
Provide comprehensive support to first and second on call colleagues with their continued professional development.
To oversee the ongoing development of the Emergency Planning web page on the Trusts Intranet, creating new content including the upload of documents and archiving of obsolete documents.
Act as a point of contact and a subject matter expert on EPRR within the Trust with the ability to work and deliver on a number of projects simultaneously.
Disseminate information relating to EPRR, including national guidance, and sharing of lessons learnt from internal or external incidents, including the management of EPRR electronic information processes.
Deputise for the Emergency Planning Manager and the Trust Accountable Emergency Officer in all relevant EPRR activities and meetings within the Trust and at regional level.
Support the process of assurance inspections, reports and audits for emergency preparedness and organisational resilience.
Provide professional support and advice to local NHS organisational and emergency preparedness partnerships within the scope of the role and responsibilities of the Trust using analytical and judgement to your decisions. Examples include the Trusts response to incidents, support available to on call staff
Work with colleagues to ensure that a culture of resilience is embedded within the organisation at all levels; and ensure that emergency preparedness is mainstreamed into all other key functions of the organisation.
To ensure that the Trusts electronic risk register is maintained with regard to all emergency planning and business continuity planning related risks on a regular basis.
To respond to incidents and assist with Tactical and Strategic command and control as an EPRR specialist by providing leadership and support. This will involve working with trust staff, external agencies, patients, contractors and visitors and requires emotional and mental effort. This can relate to dealing with incidents and supporting colleagues and patients who need urgent assistance.
Working flexibly to support emergency response activities of the Trust including, but not limited to, providing support to those on call, or to the Trusts wider response structure.
Supporting the assessment and evaluation of the levels of preparedness and resilience within the Trust with reference to its statutory requirements, guidance, best practice and lessons identified from exercises and incidents
Attendance at, and contribution to internal meetings and networks, particularly the Trust Resilience Group, including being co-chair of the meeting including preparation of agenda, minutes, action tracker and meeting invitations, recording accurate notes and allocate actions as directed by the Chair.
Evaluation of Business Continuity Plans at both strategic and operational levels.
Organise the evaluation process, approval, and ratification of plans through appropriate governance processes including developing business continuity processes working with service managers.
Have responsibility for managing electronic data, its interpretation and reports generated by the EPRR function. This includes risk assessments and electronic information tracking processes.
Assist in the procurement of EPRR resources and services
Lead on the maintenance of the Trust Incident Coordination rooms.
To undertake any other duties at a comparable level that may be required of the post.
Job description
Job responsibilities
To populate and review work and action plans, contact action owners for progress and escalate any actions not completed where necessary.
Co-authoring and delivery of the EPRR work plan, as directed by the Emergency Planning Manager.
Compile submissions to NHS England, Commissioners and regulators as required both in and out of incident response.
Provide comprehensive support to first and second on call colleagues with their continued professional development.
To oversee the ongoing development of the Emergency Planning web page on the Trusts Intranet, creating new content including the upload of documents and archiving of obsolete documents.
Act as a point of contact and a subject matter expert on EPRR within the Trust with the ability to work and deliver on a number of projects simultaneously.
Disseminate information relating to EPRR, including national guidance, and sharing of lessons learnt from internal or external incidents, including the management of EPRR electronic information processes.
Deputise for the Emergency Planning Manager and the Trust Accountable Emergency Officer in all relevant EPRR activities and meetings within the Trust and at regional level.
Support the process of assurance inspections, reports and audits for emergency preparedness and organisational resilience.
Provide professional support and advice to local NHS organisational and emergency preparedness partnerships within the scope of the role and responsibilities of the Trust using analytical and judgement to your decisions. Examples include the Trusts response to incidents, support available to on call staff
Work with colleagues to ensure that a culture of resilience is embedded within the organisation at all levels; and ensure that emergency preparedness is mainstreamed into all other key functions of the organisation.
To ensure that the Trusts electronic risk register is maintained with regard to all emergency planning and business continuity planning related risks on a regular basis.
To respond to incidents and assist with Tactical and Strategic command and control as an EPRR specialist by providing leadership and support. This will involve working with trust staff, external agencies, patients, contractors and visitors and requires emotional and mental effort. This can relate to dealing with incidents and supporting colleagues and patients who need urgent assistance.
Working flexibly to support emergency response activities of the Trust including, but not limited to, providing support to those on call, or to the Trusts wider response structure.
Supporting the assessment and evaluation of the levels of preparedness and resilience within the Trust with reference to its statutory requirements, guidance, best practice and lessons identified from exercises and incidents
Attendance at, and contribution to internal meetings and networks, particularly the Trust Resilience Group, including being co-chair of the meeting including preparation of agenda, minutes, action tracker and meeting invitations, recording accurate notes and allocate actions as directed by the Chair.
Evaluation of Business Continuity Plans at both strategic and operational levels.
Organise the evaluation process, approval, and ratification of plans through appropriate governance processes including developing business continuity processes working with service managers.
Have responsibility for managing electronic data, its interpretation and reports generated by the EPRR function. This includes risk assessments and electronic information tracking processes.
Assist in the procurement of EPRR resources and services
Lead on the maintenance of the Trust Incident Coordination rooms.
To undertake any other duties at a comparable level that may be required of the post.
Person Specification
Experience
Essential
- Experience of partnership working across a range of external agencies
- Previous experience of working within Emergency Planning or Business Continuity management ideally within an Acute, Mental or Primary Health Care setting
- Database management experience, including administration of electronic incident reporting and risk assessment systems, interrogation of data and presentation of information in a user friendly format.
- Experience of organising administration/facilitation of meetings to a Committee/Group, including production of an agenda, taking minutes, etc.
- Previous experience of planning, delivery and participation in Emergency Planning/Major Incident/Business Continuity exercises
- Comprehensive knowledge and an understanding of: - oCivil Contingencies Action (2004) oNHS England Emergency Preparedness, Resilience & Response (EPRR) framework. oNHS Core Standards for EPRR
Desirable
- Managing confidential/sensitive information, and the knowledge of when/ how it should be shared.
Skills
Essential
- Excellent written and presentation skills.
- Accurate typing and advance document formatting skills.
- Advanced IT skills including an in depth knowledge of Microsoft Word, Excel and PowerPoint including excellent typing and document formatting skills, with an ability to produce accurate informative reports, minutes, etc.
- Ability to work on detailed documentation where prolonged concentration and mental effort is essential.
- Ability to proof-read and pay attention to detail.
- Ability to keep accurate records and write concise, accurate notes and correspondence.
- Ability to work effectively as a member of a team or on own initiative.
- Ability to concentrate in a workplace where frequent interruptions may be commonplace.
- Ability to demonstrate effective planning and organisational skills and to meet strict deadlines.
- Flexibility to work outside core hours dependent on organisational requirements.
Desirable
- Good understanding of healthcare and the NHS
- Delivering high quality training using a variety of training skills
Knowledge
Essential
- Specialist understanding of EPRR and Business Continuity, ideally from an NHS background
- Understanding of Information Governance and Confidentiality
Qualifications
Essential
- Masters or equivalent level of experience.
- IT Qualifications for Microsoft products.
Desirable
- EPRR qualification, i.e. certificate in Emergency Planning
- Teaching qualification
Person Specification
Experience
Essential
- Experience of partnership working across a range of external agencies
- Previous experience of working within Emergency Planning or Business Continuity management ideally within an Acute, Mental or Primary Health Care setting
- Database management experience, including administration of electronic incident reporting and risk assessment systems, interrogation of data and presentation of information in a user friendly format.
- Experience of organising administration/facilitation of meetings to a Committee/Group, including production of an agenda, taking minutes, etc.
- Previous experience of planning, delivery and participation in Emergency Planning/Major Incident/Business Continuity exercises
- Comprehensive knowledge and an understanding of: - oCivil Contingencies Action (2004) oNHS England Emergency Preparedness, Resilience & Response (EPRR) framework. oNHS Core Standards for EPRR
Desirable
- Managing confidential/sensitive information, and the knowledge of when/ how it should be shared.
Skills
Essential
- Excellent written and presentation skills.
- Accurate typing and advance document formatting skills.
- Advanced IT skills including an in depth knowledge of Microsoft Word, Excel and PowerPoint including excellent typing and document formatting skills, with an ability to produce accurate informative reports, minutes, etc.
- Ability to work on detailed documentation where prolonged concentration and mental effort is essential.
- Ability to proof-read and pay attention to detail.
- Ability to keep accurate records and write concise, accurate notes and correspondence.
- Ability to work effectively as a member of a team or on own initiative.
- Ability to concentrate in a workplace where frequent interruptions may be commonplace.
- Ability to demonstrate effective planning and organisational skills and to meet strict deadlines.
- Flexibility to work outside core hours dependent on organisational requirements.
Desirable
- Good understanding of healthcare and the NHS
- Delivering high quality training using a variety of training skills
Knowledge
Essential
- Specialist understanding of EPRR and Business Continuity, ideally from an NHS background
- Understanding of Information Governance and Confidentiality
Qualifications
Essential
- Masters or equivalent level of experience.
- IT Qualifications for Microsoft products.
Desirable
- EPRR qualification, i.e. certificate in Emergency Planning
- Teaching qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
