Job summary
Closing date: 19th October 2025.
Shortlisting to take place: Commencing 20th October 2025.
Interviews to take place: W/C 27th October 2025.
An exciting opportunity has arisen for an enthusiastic individual to work collaboratively as part of the Quality Team. The Quality Team plays a key role in supporting the Trust in its ambition to be an outstanding provider of healthcare and is at the forefront of learning, assurance and improvement.
The successful candidate must be self-motivated, pro-active and able to work on their own initiative. They must be able to organise their own workload, have the ability to pay attention to detail and be committed to producing high quality work at all times. They should be a good communicator at all levels and have a good working knowledge of Microsoft packages, including Word, Excel and Outlook. The post-holder will have a willingness to learn and will be adaptable to change.
Main duties of the job
The job holder will work as part of a team to provide an efficient and effective administrative support service to the Quality Team under the direction of the identified line manager.
They will be sponsible for the provision of a range of administrative duties related to the Trust's Integrated Reporting, Learning and Improvement System (IRIS).
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
The post-holder will be expected to support the day to day management of the Integrated Reporting, Learning and Improvement System (IRIS), providing administrative and technical support to the maintenance of the system.
They will also be expected to provide administrative support including diary management, typing, filing, photocopying, opening and distributing mail as appropriate, facilitating weekly meetings and monthly meetings, including agenda preparation and note taking.
For further details please refer to the attached Job Description and Person Specification.
Job description
Job responsibilities
The post-holder will be expected to support the day to day management of the Integrated Reporting, Learning and Improvement System (IRIS), providing administrative and technical support to the maintenance of the system.
They will also be expected to provide administrative support including diary management, typing, filing, photocopying, opening and distributing mail as appropriate, facilitating weekly meetings and monthly meetings, including agenda preparation and note taking.
For further details please refer to the attached Job Description and Person Specification.
Person Specification
Experience
Essential
- Previous administrative/technical experience
- Experience of working in an environment with minimal supervision.
- Able to demonstrate a sound working knowledge of Microsoft Office packages (eg Access, Excel and Word) to produce fairly complex documents, analysis and regular reports.
- Experience of working with a Risk Management System or similar database system.
- Experience of managing diary systems via Outlook or similar system.
- Experience of providing full administration/facilitation of meetings, including production of an agenda, taking minutes, etc.
Desirable
- Experience of using computer packages such as Evolve, EPR, CRIS to locate and extract information as required.
- Previous medical secretarial experience
- Experience of development and maintenance of spread sheets and data bases, web pages.
- Experience of working in the health sector/NHS
Skills
Essential
- Excellent verbal and written communication skills
- Demonstrates the ability to work under pressure
- Demonstrates the ability to prioritise own workload and work with minimal supervision
- Systematic and methodical approach to work
- Able to communicate concisely with a wide range of staff at all levels
- Excellent written and presentation skills.
- Accurate typing and advance document formatting skills.
- Ability to proof-read and pay attention to detail.
- Ability to keep accurate records and write concise, accurate notes and correspondence.
- Ability to work effectively as a member of a team or on own initiative.
- Ability to concentrate in a workplace where frequent interruptions may be commonplace.
- Ability to demonstrate effective planning, organisational and time management skills and to meet strict deadlines.
Desirable
- Good understanding of healthcare and NHS
Qualifications
Essential
- Holds qualifications equivalent to NVQ Level 3 in Business and Administration, or is able to demonstrate administrative working experience of an equivalent level.
- Educated to GCSE level - Grade C minimum in English and Mathematics.
- RSA level 3 or equivalent in word processing, or experience using IT equipment which would equate to this level.
Other Requirements
Essential
- Ability to concentrate for long periods of time where the work pattern is repetitive. Including regular use of computer applications
- Demonstrates willingness to continuous development and learning
Person Specification
Experience
Essential
- Previous administrative/technical experience
- Experience of working in an environment with minimal supervision.
- Able to demonstrate a sound working knowledge of Microsoft Office packages (eg Access, Excel and Word) to produce fairly complex documents, analysis and regular reports.
- Experience of working with a Risk Management System or similar database system.
- Experience of managing diary systems via Outlook or similar system.
- Experience of providing full administration/facilitation of meetings, including production of an agenda, taking minutes, etc.
Desirable
- Experience of using computer packages such as Evolve, EPR, CRIS to locate and extract information as required.
- Previous medical secretarial experience
- Experience of development and maintenance of spread sheets and data bases, web pages.
- Experience of working in the health sector/NHS
Skills
Essential
- Excellent verbal and written communication skills
- Demonstrates the ability to work under pressure
- Demonstrates the ability to prioritise own workload and work with minimal supervision
- Systematic and methodical approach to work
- Able to communicate concisely with a wide range of staff at all levels
- Excellent written and presentation skills.
- Accurate typing and advance document formatting skills.
- Ability to proof-read and pay attention to detail.
- Ability to keep accurate records and write concise, accurate notes and correspondence.
- Ability to work effectively as a member of a team or on own initiative.
- Ability to concentrate in a workplace where frequent interruptions may be commonplace.
- Ability to demonstrate effective planning, organisational and time management skills and to meet strict deadlines.
Desirable
- Good understanding of healthcare and NHS
Qualifications
Essential
- Holds qualifications equivalent to NVQ Level 3 in Business and Administration, or is able to demonstrate administrative working experience of an equivalent level.
- Educated to GCSE level - Grade C minimum in English and Mathematics.
- RSA level 3 or equivalent in word processing, or experience using IT equipment which would equate to this level.
Other Requirements
Essential
- Ability to concentrate for long periods of time where the work pattern is repetitive. Including regular use of computer applications
- Demonstrates willingness to continuous development and learning
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
