Job summary
Closing Date: 15th October 2025
Shortlisting to take place in the week following closing date: commencing 16th October 2025
Interview expected to take place in the week following shortlisting: commencing 3rd November 2025
An opportunity has arisen for a motivated and enthusiastic individual to join the Gynaecology Team in the role of a Band 3 Medical Secretary at Bradford Royal Infirmary.
For the Medical Secretary role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management, including; diary management, audio transcription and word processing of clinical letters, IPWL management, production of reports and other correspondence as required by the Medical Team.The post holder will be expected to cross cover colleagues of the same and other bandings in times of annual leave and sickness.
Main duties of the job
Candidates will have excellent communication, organisational and prioritisation skills, a flexible approach to their work and the ability to work effectively as part of a team. The post holder will need to work with minimal supervision and have the ability to meet deadlines.Applicants must provide evidence of previous medical secretarial experience. A knowledge of patient pathway management in accordance with the Trust's Access Policy and other National and Local targets such as 18 Week RTT and cancer is essential. As proof reading is an essential part of the role, applicants should also have a good command of English grammar.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
Providing secretarial/administrative support relating to a specialty team, including diary upkeep, ordering stationery, typing, faxing, photocopying, opening and distributing mail as appropriate.
- To type, clinical letters and discharge summaries, minutes of meetings, medical reports, results letters.
- To ensure patients pathways are monitored and
- To input clinical/administrative data for retrieval for audits and presentations.
- Receive and manage telephone and personal enquiries, which may be of a sensitive nature, in a constructive and sympathetic manner, referring to the appropriate person where necessary and rerouting these calls when required.
- To ensure that case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions and that letters/results are filed in the appropriate place in the case notes.
- Maintain efficient office systems, and maintain a booking out system for all case notes and x-rays. Liaise with medical records and other departments/hospitals to locate patient case notes on behalf of the consultant, wards or secretarial colleagues.
- To effectively and efficiently administer and maintain any relevant IT systems. The systems could include PAS (Patient Administration System, and/or other local systems IT systems that records essential clinical and personal information about patients) word, internet and email.
- Cover secretarial colleagues during periods of sickness, annual leave or training which may include full secretarial cover and management of own workload when necessary for substantial periods of time throughout the year. Prioritising workload, working on own initiative as far as possible and ensuring work is carried out in specific timescales, meeting both Trust and Government deadlines.
- Works in close liaison with other secretaries and administrative teams to assist in the smooth running of the department to undertake other clerical duties as delegated by the colleagues as and when required.
Job description
Job responsibilities
Providing secretarial/administrative support relating to a specialty team, including diary upkeep, ordering stationery, typing, faxing, photocopying, opening and distributing mail as appropriate.
- To type, clinical letters and discharge summaries, minutes of meetings, medical reports, results letters.
- To ensure patients pathways are monitored and
- To input clinical/administrative data for retrieval for audits and presentations.
- Receive and manage telephone and personal enquiries, which may be of a sensitive nature, in a constructive and sympathetic manner, referring to the appropriate person where necessary and rerouting these calls when required.
- To ensure that case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions and that letters/results are filed in the appropriate place in the case notes.
- Maintain efficient office systems, and maintain a booking out system for all case notes and x-rays. Liaise with medical records and other departments/hospitals to locate patient case notes on behalf of the consultant, wards or secretarial colleagues.
- To effectively and efficiently administer and maintain any relevant IT systems. The systems could include PAS (Patient Administration System, and/or other local systems IT systems that records essential clinical and personal information about patients) word, internet and email.
- Cover secretarial colleagues during periods of sickness, annual leave or training which may include full secretarial cover and management of own workload when necessary for substantial periods of time throughout the year. Prioritising workload, working on own initiative as far as possible and ensuring work is carried out in specific timescales, meeting both Trust and Government deadlines.
- Works in close liaison with other secretaries and administrative teams to assist in the smooth running of the department to undertake other clerical duties as delegated by the colleagues as and when required.
Person Specification
Experience
Essential
- Previous secretarial/office experience
- Experience of working face to face and/or telephone contact with the general publicApplication/InterviewE
- Support/Medical Secretary Experience
Skills
Essential
- Excellent keyboard skills
- Literacy and Numeracy skills
- Excellent keyboard skills
- Excellent verbal and written communication skills
- Ability to achieve thoroughness and accuracy when accomplishing a task
- Attention to detail
Desirable
Knowledge
Essential
- Understanding of Information Governance and Confidentiality
- Knowledge and understanding of Microsoft Office packages, including use of Excel and Power-point, internet, e-mail etc...
- Knowledge of Patient Administration System (or equivalent system)
- Medical Terminology
- Understanding and basic working knowledge of the National 18 week RTT Policy and how to apply it
Qualifications
Essential
- Educated to GCSE standard*
- Vocational qualification level 3 or equivalent
- An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview
Desirable
- Medical Secretary Diploma
- Advanced secretarial qualifications
Person Specification
Experience
Essential
- Previous secretarial/office experience
- Experience of working face to face and/or telephone contact with the general publicApplication/InterviewE
- Support/Medical Secretary Experience
Skills
Essential
- Excellent keyboard skills
- Literacy and Numeracy skills
- Excellent keyboard skills
- Excellent verbal and written communication skills
- Ability to achieve thoroughness and accuracy when accomplishing a task
- Attention to detail
Desirable
Knowledge
Essential
- Understanding of Information Governance and Confidentiality
- Knowledge and understanding of Microsoft Office packages, including use of Excel and Power-point, internet, e-mail etc...
- Knowledge of Patient Administration System (or equivalent system)
- Medical Terminology
- Understanding and basic working knowledge of the National 18 week RTT Policy and how to apply it
Qualifications
Essential
- Educated to GCSE standard*
- Vocational qualification level 3 or equivalent
- An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview
Desirable
- Medical Secretary Diploma
- Advanced secretarial qualifications
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
