Job summary
Closing date: 22nd July 2025.
Shortlisting to take place after closing date: Commencing 23rd July 2025.
Interviews expected to take place in the week following shortlisting: Commencing 28th July 2025.
An exciting opportunity has arisen for a motivated and enthusiastic individual to join the Safeguarding Children Team in the role of Safeguarding Children Team Administrator.
Please ensure you take the time to read through the job description and person specification before applying.
For this role you will work within the Safeguarding Children team supporting the Named Doctors, Nurse & Midwife for Safeguarding as well as the Safeguarding Specialist Nurse Practitioners and Specialist Midwives. You will be responsible for administrative tasks related to the safeguarding children and midwifery teams, including diary management, meeting organisation, data collection and presentation and minute taking. The post holder will be expected to cross cover colleagues in times of annual leave and sickness.
A high level of administrative and IT experience and real understanding of confidentiality is required. You will be exposed to some difficult and emotionally sensitive information, so you will need resilience for this. You need to demonstrate highly effective written and verbal communication and interpersonal skills. You will need the ability to work with staff at all levels. You will have enthusiasm, motivation, demonstrate pride and real attention to detail in your work.
Main duties of the job
- Administrative tasks, including answering the main office phone and directing calls as appropriate, managing the safeguarding children email inbox and directing emails appropriately, autonomously managing those calls and emails falling within your scope of practice.
- Booking rooms for meetings and training, minute taking, editing training packages using a variety of media.
- Stock control and ordering.
- Managing data and presenting this appropriately, supporting audits for the clinicians.
- Newsletter creation.
- Managing Intranet content.
- Formatting documents and creating templates.
- Ensuring the addition and removal of warning flags to electronic patient records
- Creating excel documents for clinicians to work from to screen attendances at the hospital.
- Supporting events and welcoming staff to the events.
- Being a full and active member of the safeguarding children's team.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for more information about the role.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for more information about the role.
Person Specification
Experience
Essential
- Experience of taking minutes and organising meetings and ability to produce accurate and timely minutes
- Experience of providing an effective administrative support function to a team of staff including diary management
- Experience and ability to devise and maintain office systems including data base management and electronic filing
- Basic knowledge and understanding of safeguarding children legislation and procedures
- Experience of dealing with people at all levels in a variety of situations, some of which could be distressing, sensitive or emotional
Desirable
- Experience of administration work within the NHS at a band 3 level
- Previous experience of organising and being involved with training events
- Basic understanding of medical terminology
Skills
Essential
- Excellent interpersonal skills, including being able to communicate in English both written and verbally at a high level
- Customer service skills, especially dealing with telephone and email enquiries
- Ability to manage complex, sensitive and potentially distressing information, being resilient professionally and personally
- Ability to work in a logical and methodical approach for a team
- Ability to plan and prioritise workload to meet deadlines and manage a diverse workload
- Ability to work as part of a team and using own initiative
- Ability to multitask and deal with frequent interruptions and interventions when carrying out complex tasks
- Ability to forward plan and delegate tasks to relevant staff
- Ability to manage and present data for a variety of audiences
Knowledge
Essential
- Data input, processing and analysis
- Working knowledge of electronic patient record systems
Qualifications
Essential
- GCSE English and Maths or equivalent and good standard of general education
- An appropriate speed and accuracy of typing is essential, and this will be assessed at interview
- Vocational qualification level 3 or equivalent experience in a relevant subject (business administration or similar)
- Minute taking skills
Person Specification
Experience
Essential
- Experience of taking minutes and organising meetings and ability to produce accurate and timely minutes
- Experience of providing an effective administrative support function to a team of staff including diary management
- Experience and ability to devise and maintain office systems including data base management and electronic filing
- Basic knowledge and understanding of safeguarding children legislation and procedures
- Experience of dealing with people at all levels in a variety of situations, some of which could be distressing, sensitive or emotional
Desirable
- Experience of administration work within the NHS at a band 3 level
- Previous experience of organising and being involved with training events
- Basic understanding of medical terminology
Skills
Essential
- Excellent interpersonal skills, including being able to communicate in English both written and verbally at a high level
- Customer service skills, especially dealing with telephone and email enquiries
- Ability to manage complex, sensitive and potentially distressing information, being resilient professionally and personally
- Ability to work in a logical and methodical approach for a team
- Ability to plan and prioritise workload to meet deadlines and manage a diverse workload
- Ability to work as part of a team and using own initiative
- Ability to multitask and deal with frequent interruptions and interventions when carrying out complex tasks
- Ability to forward plan and delegate tasks to relevant staff
- Ability to manage and present data for a variety of audiences
Knowledge
Essential
- Data input, processing and analysis
- Working knowledge of electronic patient record systems
Qualifications
Essential
- GCSE English and Maths or equivalent and good standard of general education
- An appropriate speed and accuracy of typing is essential, and this will be assessed at interview
- Vocational qualification level 3 or equivalent experience in a relevant subject (business administration or similar)
- Minute taking skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
