Job summary
We are excited to announce a rewarding opportunity within the Procurement Department of Bradford Teaching Hospitals NHS Foundation Trust for the role of Material Management Assistant.
Responsibilities for this role will encompass the precise and punctual procurement of both Medical and Non-Medical supplies for the wards and departments at Bradford Royal Infirmary and St. Luke's Hospital. This process will be facilitated through the use of PDA/bar code technology. Additionally, the incumbent will be responsible for maintaining ward inventory levels in alignment with predefined standards to fulfil user requirements.
The ideal candidate will possess a strong command of the English language, proficiency in Microsoft Office, and familiarity with computerised stock ordering systems such as Oracle, NHS Supply Chain (LOL/EDC), or equivalent platforms. Furthermore, the ability to work efficiently under tight deadlines is essential.
Main duties of the job
The successful candidate should also exhibit excellent interpersonal skills and demonstrate the capability to work both independently and collaboratively within a team environment. Effective communication with colleagues at various organisational levels is a key component of this role, and on-the-job training will be provided to support your success in this position.
For further information regarding the post, please contact Suchayan Majumdar, Supply Chain Manager - TL 01274 274150 or Andy Smith, Senior Procurement Manager for Logistics and Capital - TL 01274 276570
We can offer staff gymnasiums on both hospital sites, excellent pension scheme and advice on childcare.
Closing Date: 16.10.23 (This date may change dependent on the response)
About us
At Bradford Teaching Hospitals we're passionate about providing outstanding care for the people of the Bradford district and communities across the North of England. We're keen to meet people interested in sharing our passion and helping us continue to deliver the highest quality of care to our patients.
We're a renowned teaching hospital trust at the forefront of research, education and development, with a state-of-the-art simulation and skills training centre on site.
In short, we can help you lift your career to the next level. We've received huge investment to improve patient care which means we have truly world-class facilities including a brand new neonatal suite, state-of-the-art intensive care unit, a newly refurbished A&E department, new children's unit and a welcoming, modern atrium and reception area for staff and visitors.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for more information about the role.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for more information about the role.
Person Specification
Experience
Essential
- Experience of using a computerised stock ordering system such as Oracle, GHX, NHS Supply Chain or similar
- Advanced understanding and experience of stock control and management processes
- Experience of dealing with products and services including ordering, receipting and material management
- Reconciliation and query resolution
- Dealing and resolving invoice queries
- Experience of presenting financial reports and stock reports to customers to discuss saving opportunities
- Dealing with suppliers
Desirable
- Logistics experience within a NHS Trust
Skills
Essential
- Working knowledge of stores/receipts and purchasing, including the placement of orders, receipting goods, delivery of products or returning goods using multiple purchasing systems
- Able to interpret and act to fluctuating and conflicting demands, vague instructions from requesters, or high-pressure situations
- Working knowledge of computerised stock management/ordering systems.
- Ability to generate reports using purchasing systems and transform the data into meaning reports and information to assist the stakeholders with stock rationalisation, standardisation, and cost savings.
- Ability to handle customer queries/complaints effectively.
- Moving and handling of stock
- Ability to work autonomously without supervision
- Ability to plan and prioritise own workload
Desirable
- Ability to make job related decisions without consultation and having the judgment to know when to seek supervisor or line manager approval and support.
- Dealing with pressure situations
- Knowledge of non-medical and medical products
- Full, clean driving licence
Knowledge
Essential
- Excellent knowledge and understanding of Microsoft Office packages including, Excel, Word and Access and ability to generate reports, graphs, or presentations.
Desirable
- Oracle Purchasing system / e-Procurement or equivalent.
- Understand key and specialist elements of procurement / supply chain methodologies.
- Medical product knowledge and understanding of the supply market.
Qualifications
Essential
- NVQ level 3 in Supply Chain Management or equivalent experience.
- GCSE English and Maths
Person Specification
Experience
Essential
- Experience of using a computerised stock ordering system such as Oracle, GHX, NHS Supply Chain or similar
- Advanced understanding and experience of stock control and management processes
- Experience of dealing with products and services including ordering, receipting and material management
- Reconciliation and query resolution
- Dealing and resolving invoice queries
- Experience of presenting financial reports and stock reports to customers to discuss saving opportunities
- Dealing with suppliers
Desirable
- Logistics experience within a NHS Trust
Skills
Essential
- Working knowledge of stores/receipts and purchasing, including the placement of orders, receipting goods, delivery of products or returning goods using multiple purchasing systems
- Able to interpret and act to fluctuating and conflicting demands, vague instructions from requesters, or high-pressure situations
- Working knowledge of computerised stock management/ordering systems.
- Ability to generate reports using purchasing systems and transform the data into meaning reports and information to assist the stakeholders with stock rationalisation, standardisation, and cost savings.
- Ability to handle customer queries/complaints effectively.
- Moving and handling of stock
- Ability to work autonomously without supervision
- Ability to plan and prioritise own workload
Desirable
- Ability to make job related decisions without consultation and having the judgment to know when to seek supervisor or line manager approval and support.
- Dealing with pressure situations
- Knowledge of non-medical and medical products
- Full, clean driving licence
Knowledge
Essential
- Excellent knowledge and understanding of Microsoft Office packages including, Excel, Word and Access and ability to generate reports, graphs, or presentations.
Desirable
- Oracle Purchasing system / e-Procurement or equivalent.
- Understand key and specialist elements of procurement / supply chain methodologies.
- Medical product knowledge and understanding of the supply market.
Qualifications
Essential
- NVQ level 3 in Supply Chain Management or equivalent experience.
- GCSE English and Maths
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
