Job summary
Post Title: Facilities Manager - Operational Security
Grade: Band 6
Department: Estates & Facilities
Location: Bradford Royal Infirmary
Hours: 37.5 hours per week- Mon- Fri (with flexibility)
Based at Bradford Royal Infirmary, Bradford Teaching Hospitals has an exciting role available for an experienced, highly motivated and enthusiastic Facilities Manager with responsibility for the comprehensive operational management of the security team (BRI and SLH) and overall management of security associated systems such as, CCTV/Body worn Cameras, Access Control, Intruder Alarm, Deister Patrol etc.
The postholder will work in partnership with the LSMS/VPR lead, internal/external stakeholders including, clinical and non-clinical teams and Police.
Interested applicants may contact Karon Snape, Head of Facilities for further information.
Contact: Karon.snape@bthft.nhs.uk
Main duties of the job
The postholder will be responsible for the comprehensive operational management of the Security Team (BRI & SLH sites) and Security Control Room ensuring that Security Services are delivered in an effective and efficient way, enabling BTHFT to provide high quality healthcare through a safe and secure environment that protects patients, staff and visitors, their property and the physical assets of the organisation, and in compliance with policies, procedures, law and legislation.
Reporting to the Head of Facilities will provide managerial supervision and leadership to support the security team, encouraging and developing a culture of excellent customer service and professionalism across the Trust.
The postholder will provide an inclusive approach to security management work ensuring the involvement of the LSMS/VPR lead as well as internal and external stakeholders as appropriate. Developing close working relationships with the Head of Facilities, Senior Management Team, Managers and staff.
Duties will include overall management of security associated systems (CCTV/Body worn Cameras, Access Control, Intruder Alarm, Deister Patrol etc.) to enable, monitoring, analysis and production of reports to support development of proposals for improvement as well as providing service specific performance target assurance.
About us
The postholder will need to work closely with all members of the Security team, the wider Facilities team and the Estates & Facilities Leadership team.
They may be required to communicate with staff at all levels outside of Estates & Facilities across BTHFT, and also external agencies, and statutory bodies.
Maintain contact with clinical groups and other health care professionals and colleagues within other operational groups across the Trust.
Job description
Job responsibilities
- To work with the LSMS/VPR Lead and Emergency Planning Manager to ensure all security related work meets the highest level of delivery in order to ensure a safe and secure environment for all.
- Overall operational responsibility for all aspects of the security services function, as defined, promoting quality and service improvements, legislative compliance, delivery of NHS initiatives with a customer driven approach.
- To ensure that security services are delivered to the required specification and standards in line with Trust Policy and procedure, law and legislation. Identifying areas of non-compliance within service area and recommending appropriate actions to ensure compliance.
- To take responsibility for the management, development and co-ordination of the work of the security team. To ensure that effective communication systems are in place and to ensure team briefs and staff meetings are regularly carried out.
- Ensure accurate and timely investigation of all risk incidents putting in place measures to prevent recurrence.
- Ensure robust procedures are in place to cover service requirements at all times during periods of annual leave or sickness through the use of rotas etc. ensuring adequate provision of service at all times.
- Provide proactive crime prevention / professional best practice security advice and support to staff and departments. Maximise opportunities for the Trust to prevent or minimise security breaches and incidents by learning from operational experience of previous incidents.
- Undertaking specific security related risk assessments as and when required to identify security weaknesses that could affect the safety of staff, patients, visitors and the protection of trust and personal assets, formulating action plans to improve security resilience.
- To manage all security associated systems CCTV, Body Worn Cameras, Deister Patrol, Access Control, Intruder Alarm, ensuring a robust monitoring process is in place. Analysing trends and risk information and producing reports to support development proposals as well as providing service specific performance target assurance.
- Ensure all systems and usage is compliant with relevant legislation such CCTV Code of Practice, DPA, Human Rights Act , Health and Safety, Information Governance etc.
- Provide guidance and facilitate access to the CCTV system for the purpose of Police and internal investigations in line with the Trust CCTV policy
- To be actively involved in the budget setting process, by attending meetings as necessary and providing appropriate and relevant information. Monitor budgets and interrogate financial reports, identify anomalies and errors and submit queries to the Finance Department (where required).
- The jobholder will ensure that the service is delivered within budget and will identify annual cost improvements.
- Ensure good quality information is captured across security services in a timely and efficient manner and recorded on the appropriate systems, thus allowing data and information retrieval to be accessed quickly and effectively to meet the needs of all recipients requiring it.
- Ensure the timely development, monitoring and review of policies, procedures and Business Continuity Plans
- Undertake security related internal and system audits as directed
- Responsible for the recruitment and selection and induction of Security staff as and when required as well as delegation of duties, organisation of working rotas, signing off time sheets (bank/agency), authorisation of additional duties/hours, annual leave and management of absence.
- Take the lead to ensure that all members of the Security Team are fully informed of their responsibilities for health and safety, risk management, fire prevention and action, disability discrimination, equality & diversity. Ensure that the team have up to date mandatory training.
- Responsibility for Individual Performance review (IPR) and Personal Development Plan (PDP), ensuring systems are in place to ensure that staff are supported to complete the PDP.
- Must have ability to undertake performance management of Services and People.
- Responsible for workforce planning including current and future workforce needs
- Such other duties at a comparable level of responsibility as may be allocated to the post.
Job description
Job responsibilities
- To work with the LSMS/VPR Lead and Emergency Planning Manager to ensure all security related work meets the highest level of delivery in order to ensure a safe and secure environment for all.
- Overall operational responsibility for all aspects of the security services function, as defined, promoting quality and service improvements, legislative compliance, delivery of NHS initiatives with a customer driven approach.
- To ensure that security services are delivered to the required specification and standards in line with Trust Policy and procedure, law and legislation. Identifying areas of non-compliance within service area and recommending appropriate actions to ensure compliance.
- To take responsibility for the management, development and co-ordination of the work of the security team. To ensure that effective communication systems are in place and to ensure team briefs and staff meetings are regularly carried out.
- Ensure accurate and timely investigation of all risk incidents putting in place measures to prevent recurrence.
- Ensure robust procedures are in place to cover service requirements at all times during periods of annual leave or sickness through the use of rotas etc. ensuring adequate provision of service at all times.
- Provide proactive crime prevention / professional best practice security advice and support to staff and departments. Maximise opportunities for the Trust to prevent or minimise security breaches and incidents by learning from operational experience of previous incidents.
- Undertaking specific security related risk assessments as and when required to identify security weaknesses that could affect the safety of staff, patients, visitors and the protection of trust and personal assets, formulating action plans to improve security resilience.
- To manage all security associated systems CCTV, Body Worn Cameras, Deister Patrol, Access Control, Intruder Alarm, ensuring a robust monitoring process is in place. Analysing trends and risk information and producing reports to support development proposals as well as providing service specific performance target assurance.
- Ensure all systems and usage is compliant with relevant legislation such CCTV Code of Practice, DPA, Human Rights Act , Health and Safety, Information Governance etc.
- Provide guidance and facilitate access to the CCTV system for the purpose of Police and internal investigations in line with the Trust CCTV policy
- To be actively involved in the budget setting process, by attending meetings as necessary and providing appropriate and relevant information. Monitor budgets and interrogate financial reports, identify anomalies and errors and submit queries to the Finance Department (where required).
- The jobholder will ensure that the service is delivered within budget and will identify annual cost improvements.
- Ensure good quality information is captured across security services in a timely and efficient manner and recorded on the appropriate systems, thus allowing data and information retrieval to be accessed quickly and effectively to meet the needs of all recipients requiring it.
- Ensure the timely development, monitoring and review of policies, procedures and Business Continuity Plans
- Undertake security related internal and system audits as directed
- Responsible for the recruitment and selection and induction of Security staff as and when required as well as delegation of duties, organisation of working rotas, signing off time sheets (bank/agency), authorisation of additional duties/hours, annual leave and management of absence.
- Take the lead to ensure that all members of the Security Team are fully informed of their responsibilities for health and safety, risk management, fire prevention and action, disability discrimination, equality & diversity. Ensure that the team have up to date mandatory training.
- Responsibility for Individual Performance review (IPR) and Personal Development Plan (PDP), ensuring systems are in place to ensure that staff are supported to complete the PDP.
- Must have ability to undertake performance management of Services and People.
- Responsible for workforce planning including current and future workforce needs
- Such other duties at a comparable level of responsibility as may be allocated to the post.
Person Specification
Experience
Essential
- Significant operational security management experience in a similar environment
- Experience of managing and monitoring security related systems such as CCTV, Access Control, Intruder Alarms.
- Understanding of how to interpret and apply policies, procedures and codes of practice, in accordance with published and updated NHS & statutory guidelines to ensure compliance with legislation and industry best practice.
- Experience in management and leadership of staff.
- Experience of risk assessment process and action Plan development
- Experience of leading and implementing security related change within a complex organisation.
- Experience of developing, implementing and monitoring quality standards
Skills
Essential
- Able to work confidently, efficiently and effectively with colleagues from within and externally to the Department, consultants and contractors.
- Excellent leadership and motivational skills with the ability to assess own and team priorities
- Ability to communicate effectively with all levels of staff within the organisation, and impart sensitive and complex information clearly and consistently.
- Highly developed organisational skills with the ability to deliver to competing priorities and deadlines within appropriate timescales.
- Ability to operate, interrogate, analyse, interpret and present data and other sources of security related information in a variety of formats.
- Ability to manage effectively both human and financial resources within the jobholder's area of responsibility.
- Ability to lead, motivate and inspire team members to ensure delivery of objectives.
- Methodical worker with good analytical skills
- Ability to work within a team environment and on own initiative, to deliver objectives and projects within post-holders responsibility.
- Ability to write concise and accurate reports.
Knowledge
Essential
- Knowledge, understanding and ability to analyse key performance indicators
- Knowledge of security related law and legislation and best practice within a healthcare setting
Qualifications
Essential
- Educated to GCSE standard or equivalent. Must hold GCSE in English or equivalent.
- Must hold relevant degree or relevant experience of working at a similar level.
- Diploma in Management Studies (DMS) or relevant equivalent experience.
- Must have a demonstrable experience of working in this or similar role
Person Specification
Experience
Essential
- Significant operational security management experience in a similar environment
- Experience of managing and monitoring security related systems such as CCTV, Access Control, Intruder Alarms.
- Understanding of how to interpret and apply policies, procedures and codes of practice, in accordance with published and updated NHS & statutory guidelines to ensure compliance with legislation and industry best practice.
- Experience in management and leadership of staff.
- Experience of risk assessment process and action Plan development
- Experience of leading and implementing security related change within a complex organisation.
- Experience of developing, implementing and monitoring quality standards
Skills
Essential
- Able to work confidently, efficiently and effectively with colleagues from within and externally to the Department, consultants and contractors.
- Excellent leadership and motivational skills with the ability to assess own and team priorities
- Ability to communicate effectively with all levels of staff within the organisation, and impart sensitive and complex information clearly and consistently.
- Highly developed organisational skills with the ability to deliver to competing priorities and deadlines within appropriate timescales.
- Ability to operate, interrogate, analyse, interpret and present data and other sources of security related information in a variety of formats.
- Ability to manage effectively both human and financial resources within the jobholder's area of responsibility.
- Ability to lead, motivate and inspire team members to ensure delivery of objectives.
- Methodical worker with good analytical skills
- Ability to work within a team environment and on own initiative, to deliver objectives and projects within post-holders responsibility.
- Ability to write concise and accurate reports.
Knowledge
Essential
- Knowledge, understanding and ability to analyse key performance indicators
- Knowledge of security related law and legislation and best practice within a healthcare setting
Qualifications
Essential
- Educated to GCSE standard or equivalent. Must hold GCSE in English or equivalent.
- Must hold relevant degree or relevant experience of working at a similar level.
- Diploma in Management Studies (DMS) or relevant equivalent experience.
- Must have a demonstrable experience of working in this or similar role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
