AAA Screening Technician/Administrator

Job description

Job responsibilities

Detailed job description and responsibilities

Communication and working relationships

Act as the first point of contact for patients, carers, GPs, and hospital staff regarding AAA screening enquiries.

Communicate clearly, empathetically, and professionally with patients who may be anxious or distressed.

Communicate sensitive information and provide advise to patients who may have concerns about

Signpost and promote lifestyle advice/support services.

Liaise effectively with Programme Managers, Vascular Consultants, Clinical Skills Trainers, nursing staff, screening technicians, GPs, and hospital staff.

Manage non-attendance by contacting patients to identify reasons and rearrange appointments as appropriate.

Record all communications accurately and escalate concerns, complaints, or complex issues to senior staff when necessary.

Recognise where communication difficulties arise and overcome barriers to understanding.

Analytical and judgement

Assess image and measurements to determine the presence of aneurysms and identify abnormal findings within agreed guidelines.

Respond appropriately to incidents or medical emergencies, seeking senior support when required.

Work independently, prioritising workload within standard operating procedures.

Make judgements based on training and experience, seeking advice for more complex situations.

Planning and organisation

Safely transport, set up, operate, and maintain portable ultrasound equipment at off-site clinics.

Communicate effectively with team members to organise equipment and clinic arrangements day to day.

Prepare clinic bookings, venues, and coordinate day to day clinic logistics in conjunction with the Programme Manager

Attend meetings as required.

Physical skills

Manipulate and calibrates ultrasound equipment with high degree of accuracy and precision involves good hand and eye coordination and fine motor skills.

Accurately manoeuvre equipment and patients for ultrasound scans

Driving to clinics across Devon

Standard keyboard skills

Patient and client care

Undertake abdominal aortic ultrasound scans in accordance with AAA Programme protocols and standard operating procedures

Prepare, explain, and provide scan results to patients at clinic, offering reassurance and appropriate information

• Assess image quality and measurements to determine the presence of aneurysms and identify abnormal findings within agreed guidelines

Contribute to maintaining a safe, efficient, and patient-focused screening environment

Understand the AAA pathway to be able to provide clinical advice to patients

Work collaboratively as part of a small, committed team to ensure a consistently high standard of care

Act on complaints, seeking advice where necessary

Support patients who may be anxious about having an aneurysm

Provide advice/information, including lifestyle and health promotion to patients and healthcare workers

Policy and service development

Ensure confidentiality and safe handling of patient data at all times.

Comply with Infection Control policies, including correct use of PPE and disposal of clinical waste

Participate in service reviews and contribute suggestions for service improvement

Follow AAA Programme protocols and standard operating procedures

Finance, equipment and other resources

Monitor clinic capacity to ensure optimal use of staff time and resources

Monitor and request orders of clinical and office supplies

Ensure safe use, cleaning, storage, and transportation of ultrasound equipment

Report equipment faults promptly

People management and training

Support the induction and training of new staff where required

Information technology and administrative duties

Ensure accurate recording of clinical and administrative data across IT systems, databases, and spreadsheets

Circulate scan results and correspondence to patients, GPs, and vascular specialists in line with programme guidelines

Manage patient invitations, appointments, cancellations, and re-bookings using manual and electronic systems

• Accurately record and manage patient data in accordance with confidentiality and information governance requirements

Use patient administration system for extracting patient information when required

Research and development

Assist with data collection for audit, research, and national vascular screening requirements

Freedom to act

Work independently on a day-to-day basis, managing own workload, while recognising when to seek guidance from senior colleagues

Make routine judgements based on training and experience, seeking advice for more complex situations

Respond appropriately to incidents or medical emergencies, seeking senior support when required

For further information about this position, please see attached jobdescription and person specification

Person Specification

Qualifications and Training

Essential

• Good standard of general education (minimum 5 GCSEs or equivalent)
• Willingness to complete a Level 3 Health Screeners Diploma within the first 12 months of employment.

Desirable

• Assistant Practitioner qualification or equivalent.

Knowledge and experience

Essential

• Understanding of patient confidentiality and the healthcare environment.
• Accurate data entry and administrative skills

Desirable

• Previous experience in a clinical or screening environment

Specific skills

Essential

• Full, clean driving licence and access to a vehicle
• Proven ability to use IT systems, including email, Word, Outlook, databases, and Excel.
• Ability to work independently and recognise when to seek senior advice.
• Excellent communication and people skills.

Desirable

• oKnowledge of medical terminology, aortic anatomy, vascular pathology, and AAA screening pathways

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Torbay and South Devon NHS Foundation Trust

Address

Torbay Hospital, AAA Screening, Kitson Hall. Community Devon

Lowes Bridge, Torquay

Torquay

TQ2 7AA

Employer's website

https://www.torbayandsouthdevon.nhs.uk (Opens in a new tab)