Job summary
Cancer Waiting Times Co-ordinator
37.5 hours per week, Monday to Friday
Maternity Cover, fixed term or secondment with the possibility of becoming permanent.
We are looking for a motivated and talented individual to join the Cancer Waiting Times Team at Torbay and South Devon NHS Foundation Trust. You will play an essential part in supporting the Multi-Disciplinary Teams (MDT) function and in liaising between clinical, managerial and Admin and Clerical (A&C) staff.
This is a key role in supporting the delivery of services to cancer patients in line with national guidelines and targets.
You will learn about the role of the MDT and cover duties such as patient tracking and coordinating MDT meetings.
If you would like to talk to somebody about this vacancy then please contact Sarah Blacker, Cancer Waiting Times Practice Manager on 01803 655562 or email sarahblacker@nhs.net
Health Careers |
Main duties of the job
It will be essential that you have:
- A good general education to GCSE level or equivalent.
- High levels of accuracy with attention to detail.
- Ability to touch type
- Excellent time management, planning and organisational skills.
- Good communication and interpersonal skills at all levels.
- The ability to work as part of a team.
- Willingness to accept new challenges.
- A flexible approach to working patterns and practices.
It would be advantageous to have:
- Good working knowledge of Microsoft Office, Trust hospital systems and experience in data management.
- Experience of IHCS and Infoflex.
- Knowledge of medical terminology
About us
Working on the main Torbay Hospital site, within the Cancer Services Team.
The Cancer Waiting Times Team are a team of 25, working in their own cancer sites, but also support each other and work well as a team.
This role has the opportunity to be partly worked from home and this could be considered after a period of training on site.
Our trust values:
Improving working lives, working together for people, everyone counts. respect and dignity, commitment to quality of care, compassion.
Why work with us - 1 (pagetiger.com)
Job description
Job responsibilities
- Liaise with appropriate clinical and managerial staff concerning potential breaches of the cancer waiting times standards to establish an action plan in line with the Trust escalation policy
- Liaise with Tertiary centres to ensure all diagnostic and treatment plans are delivered in a timely way to avoid delays and achieve the cancer waiting time targets
- Works closely to develop good working relationships with all teams within the cancer pathways
- Actively track all suspected cancer referrals and screening referrals with suspected cancer, consultant upgraded referrals and diagnosed cancer patients through their care pathway.
- Work with clinical teams and relevant support staff to ensure achievement of cancer waiting times standards at all times
- Maintain Infoflex Cancer System (or other data collection systems).
- Assisting in capturing data on all patients within the tumour specific site to complement the work of the cancer information clerks
- Help with the introduction and changes to proformas used to ensure all patients are discussed appropriately and that outcomes are recorded and reviewed.
- Ensuring patients diagnoses, investigations, management andtreatment plans are completed and added to the patients notes
- Managing systems that inform GPs of patients diagnosis and decisions made at MDT meetings
- Ensure members, or their deputy, are advised of meetings and any changes of date, venue etc
- Record attendance at MDT meetings, take minutes, type notes of all issues discussed in the required format and distribute to all concerned
Job description
Job responsibilities
- Liaise with appropriate clinical and managerial staff concerning potential breaches of the cancer waiting times standards to establish an action plan in line with the Trust escalation policy
- Liaise with Tertiary centres to ensure all diagnostic and treatment plans are delivered in a timely way to avoid delays and achieve the cancer waiting time targets
- Works closely to develop good working relationships with all teams within the cancer pathways
- Actively track all suspected cancer referrals and screening referrals with suspected cancer, consultant upgraded referrals and diagnosed cancer patients through their care pathway.
- Work with clinical teams and relevant support staff to ensure achievement of cancer waiting times standards at all times
- Maintain Infoflex Cancer System (or other data collection systems).
- Assisting in capturing data on all patients within the tumour specific site to complement the work of the cancer information clerks
- Help with the introduction and changes to proformas used to ensure all patients are discussed appropriately and that outcomes are recorded and reviewed.
- Ensuring patients diagnoses, investigations, management andtreatment plans are completed and added to the patients notes
- Managing systems that inform GPs of patients diagnosis and decisions made at MDT meetings
- Ensure members, or their deputy, are advised of meetings and any changes of date, venue etc
- Record attendance at MDT meetings, take minutes, type notes of all issues discussed in the required format and distribute to all concerned
Person Specification
Knowledge and experience
Essential
- oGood working knowledge of Microsoft Office
- oAbility to present data in a user-friendly format, including presentations at meetings
- oSound understanding and observance of the principles of good data management, including legal responsibilities for data protection
- oPlanning and organisational skills, including excellent time management
- oAbility to take accurate minutes at meetings
- oEvidence of good communications skills with colleagues at all levels.
Desirable
- oExperience of CWT co-ordinator role
- oGood working knowledge of Hospital systems eg IHCS, Infoflex, CRIS, Cyberlab
- oGood understanding of medical terminology
- oKnowledge of Data Protection Act
Specific Skills
Essential
- oExperience in data management
- oProven ability to prioritise work effectively and to manage deadlines
- oAttention to detail and high levels of accuracy
- oExperience of working in a constantly changing organisation and willingness to accept challenge
- oExperience of working with multiple departments and professionals at all levels
- oEvidence of sound team working skills as well as ability to work independently.
Desirable
- oUnderstanding and knowledge of the National Cancer Waiting Time Targets
- oKnowledge of Trust policies and procedures
- oKnowledge of Caldicott Guidelines and Patient Confidentiality.
Qualifications and training
Essential
- oEducated to 'GCSE' level standard (5 grade C or above), or with equivalent relevant experience and skills
- oAbility to touch type
Desirable
- oNVQ 3 in management or equivalent level of experience
Person Specification
Knowledge and experience
Essential
- oGood working knowledge of Microsoft Office
- oAbility to present data in a user-friendly format, including presentations at meetings
- oSound understanding and observance of the principles of good data management, including legal responsibilities for data protection
- oPlanning and organisational skills, including excellent time management
- oAbility to take accurate minutes at meetings
- oEvidence of good communications skills with colleagues at all levels.
Desirable
- oExperience of CWT co-ordinator role
- oGood working knowledge of Hospital systems eg IHCS, Infoflex, CRIS, Cyberlab
- oGood understanding of medical terminology
- oKnowledge of Data Protection Act
Specific Skills
Essential
- oExperience in data management
- oProven ability to prioritise work effectively and to manage deadlines
- oAttention to detail and high levels of accuracy
- oExperience of working in a constantly changing organisation and willingness to accept challenge
- oExperience of working with multiple departments and professionals at all levels
- oEvidence of sound team working skills as well as ability to work independently.
Desirable
- oUnderstanding and knowledge of the National Cancer Waiting Time Targets
- oKnowledge of Trust policies and procedures
- oKnowledge of Caldicott Guidelines and Patient Confidentiality.
Qualifications and training
Essential
- oEducated to 'GCSE' level standard (5 grade C or above), or with equivalent relevant experience and skills
- oAbility to touch type
Desirable
- oNVQ 3 in management or equivalent level of experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
