Breast Screening Administrator

Job description

Job responsibilities

Responsible for overseeing the High Risk Breast Screening Programme to include:

• Running the High Risk report every two months.
• Checking the clients history
• Preparing the paperwork for the Radiologists
• Liaising with Radiology Call Centre to ensure High Risk MRIs are booked within timeframes.
• Booking mammograms and co-ordinating to attend alongside MRIs if appropriate
• Entering MRI reports on NBSS
• Closing down episodes or arranging further imaging where appropriate

Responsible for screening clients who are discussed on MDT to include:

• Checking histology reports once they are available on ICE and entering the results onto NBSS.
• Checking outcome from MDT discussion and entering on NBSS accordingly
• Close down episodes or arranging further imaging/biopsies where appropriate.
• Typing letters to GPs on Infoflex for nurses to validate and sending to GPs once client has been informed of the result.
• To run open episode reports monthly and investigate any anomalies.
• To run weekly reports on NBSS to check for missing results/unreconciled clinics.
• To check BS Select monitoring reports daily and action as appropriate.
• To check outcome reports on BS Select and make sure appointments are booked accordingly.
• Maintain 3rd read spreadsheet to show outcome.
• Run film read reports monthly, request figures from clinical system, update the spreadsheet and email the radiologists together with 3rd read spreadsheet.
• To arrange early calls in a timely manner.
• To liaise/co-ordinate with Breast Imaging Administrator/Admissions Officer/Lead Radiographer to make sure all available appointments are used and when extra appointments are needed.
• Write/Update SOPs.
• Highlighting any errors or inconsistencies to appropriate person.
• To be responsible for own knowledge of the Trusts and departmental Health and Safety Policy and Risk register
• To help with training new members of staff
• Use discretion and always adhere to Confidentiality Policy.
• To be flexible with working hours to meet the demands of the office as directed by Practice Manager
• To occasionally delegate duties to screening staff.
• To represent the South Devon Breast Screening Unit and the Breast Care Unit at internal and external meetings / conferences as delegated by the Practice Manager.
• To provide cover for rotas by creating and opening clinics ready for booking into, and any other duties as deemed appropriate by the Practice Manager and Screening Manager.
• To provide cover for the Breast Imaging Administrator, as necessary.
• Any other clerical duties which may be necessary.

Person Specification

Qualifications

Essential

• oGood standard of general education to include GCSE in Maths and English or equivalent

Knowledge

Essential

• oExperience of administrative duties
• oKnowledge of Microsoft Office software
• oAbility to work on own initiative and prioritise own workload
• oAbility to work as part of a team
• oGood interpersonal skills
• oAble to communicate effectively with patients, all grades of staff and external contacts, both verbally and in writing

Desirable

• oKnowledge of NBSS IT system
• oKnowledge of Trust Patient Administrative and Information Systems
• oUnderstanding of Patient Tracking Lists (PTL)
• oKnowledge of a range of patient computer software packages eg Choose & Book, Galaxy, Infoflex, Microsoft package.
• oKnowledge of Trust sickness absence policy
• oKnowledge of Trust appraisal procedure
• oExperience of working in an admin role within the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Torbay and South Devon NHS Foundation Trust

Address

Breast Care Unit

Bryant Hall, Torbay Hospital.

Torquay

TQ2 7AA

Employer's website

https://www.torbayandsouthdevon.nhs.uk (Opens in a new tab)