Personal assistant

Job summary

We are looking for an innovative and confident individual to join the South Devon Community team in role as Personal Assistant to the Coastal Community Services Manager. The hours of the post are 18.75 per week and the working pattern will be agreed with successful candidate. The post holder will require flexibility and administrative experience, preferably in a health or social care setting. They will be able to manage a fast pace and varied workload supporting the wider Health and Social care team based at Teignmouth hospital.

Please get in touch if you would like to discuss this opportunity or to arrange a visit.

Main duties of the job

• Provide an effective and professional service to enable Community Services Manager and their teams to work efficiently. Use tact and diplomacy to encourage effective working across the team and with colleagues
• Undertake effective diary management, prioritising diary commitments on behalf of the Community Services Manager on a daily basis. Manage incoming correspondence and e-mails, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
• Organise regular committees and group meetings. Manage agendas and papers for meetings and take accurate minutes as required
• Communicate and liaise effectively with external agencies, visitors and the local disciplines as directed and required on a range of complex and sensitive topics
• Display tact, diplomacy and confidentiality at all times, using initiative, persuasion and negotiation when necessary
• Communicate verbally and or in writing to produce confidential and sensitive correspondence
• Manage incoming telephone calls and enquiries and ensure appropriate action is taken
• Ensure effective communication links are set up and maintained with other Personal Assistants and senior secretaries as appropriate. To be able to explore effective systems to aid smooth running and organisation of meetings

About us

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care.We have a positive and vibrant working atmosphere, We are proud of our investment in our staff both in terms of developing potential career skills and valuing people.If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a 'Staff Carers' policy which includes flexible working where possible and a Carer's Passport scheme that links you into support and discounts.