Job summary
To be accountable for the preparation and control of pay accounts for the Torbay & South Devon NHS Foundation Trust
Main duties of the job
Organise and manage a Payroll Section and to meet the Departmental deadlines that are required as a Payroll Service Provider.
Ensure that Terms and Conditions of Service for those Employees within their Payroll Section and that all HMRC legislation is being followed.
Check, audit, and input Appointment, Termination, Change of Circumstance Forms and relevant information pertaining to an Employees pay account into a computerised Payroll system. To investigate complex payroll related queries and analyse detailed data, to identify any errors or discrepancies, then decide on the appropriate course of action.
Resolve all over and underpayments by recalculating the monthly pay due. Provide a detailed Payroll report to the Deputy Payroll Manager of all overpayments with an analysis of the situation.
Administer and Audit Employees absence and sickness details as a statutory requirement for the Employee, Employer and Inland Revenue.
Check and verify previous service by IAT and to take all necessary action to amend Salary details, Incremental or Occupational Sick Pay dates to an Employees pay account.
Carry out more complex assessments, when required, on an Employees Statutory Sick Pay, Statutory Maternity Pay, Statutory Adoption Pay and Statutory Paternity Pay.
Undertake all necessary training that may be required to keep up to date on National, Local and any statutory changes to the NHS Pay and Conditions.
Provide cover on colleague's payrolls whilst continuing to manage own section.
About us
Why Work With Us
Based in Regent House, the payroll and Pensions team process the payrolls for Torbay and South Devon NHS FT and Devon CCG, equating to approximately 7,500 staff.
We are a team of 12 split across the disciplines of Payroll and Pensions, but work closely together to ensure smooth and timely processing of both monthly and weekly payrolls.
Job description
Job responsibilities
Detailed job description and responsibilities
- To maintain accurate pay accounts for all employees.
- To understand and implement changes under Agenda for Change Terms and Conditions, Trust Policy and HMRC regulations.
- To become proficient in new electronic procedures
- To ensure that the confidentiality of any information held within the department is maintained and to have due regard to the Data Protection Act 1984.
- A commitment to team-based working.
COMMUNICATION AND WORKING RELATIONSHIPS
The Job Holder will be in direct contact with: -
- Payroll Services Manager
- Deputy Payroll Manager
- Finance staff, Human Resources staff, Directorate staff, Heads of Departments, Managers, Senior Nursing and Medical staff across the South Devon Health Community.
- All Employees as defined by the Pay Accounts Managed.
- Non-Trust Organisations such as Banks and Building Societies, Inland Revenue and Department of Works and Pensions.
The Job Holder must conduct these contacts in a manner that portrays the Department as a positive customer-orientated organisation. The complex and sensitive nature of the problems that a number of our Employees have must be handled with tact and consideration in discussions with the Employee and regulatory organisations such as the Child Support Agency. Confidentiality must be maintained in all negotiations, correspondence or discussions.
The Job Holder reports to the Deputy Payroll Manager and is directly accountable to the Payroll Manager.
MOST CHALLENGING PART OF JOB
To check and prioritise all information received, to manage the allocated payroll accounts and to take all necessary action. To have the ability to work to strict timescales whilst maintaining the principles of teamwork within a pressurised environment.
Job description
Job responsibilities
Detailed job description and responsibilities
- To maintain accurate pay accounts for all employees.
- To understand and implement changes under Agenda for Change Terms and Conditions, Trust Policy and HMRC regulations.
- To become proficient in new electronic procedures
- To ensure that the confidentiality of any information held within the department is maintained and to have due regard to the Data Protection Act 1984.
- A commitment to team-based working.
COMMUNICATION AND WORKING RELATIONSHIPS
The Job Holder will be in direct contact with: -
- Payroll Services Manager
- Deputy Payroll Manager
- Finance staff, Human Resources staff, Directorate staff, Heads of Departments, Managers, Senior Nursing and Medical staff across the South Devon Health Community.
- All Employees as defined by the Pay Accounts Managed.
- Non-Trust Organisations such as Banks and Building Societies, Inland Revenue and Department of Works and Pensions.
The Job Holder must conduct these contacts in a manner that portrays the Department as a positive customer-orientated organisation. The complex and sensitive nature of the problems that a number of our Employees have must be handled with tact and consideration in discussions with the Employee and regulatory organisations such as the Child Support Agency. Confidentiality must be maintained in all negotiations, correspondence or discussions.
The Job Holder reports to the Deputy Payroll Manager and is directly accountable to the Payroll Manager.
MOST CHALLENGING PART OF JOB
To check and prioritise all information received, to manage the allocated payroll accounts and to take all necessary action. To have the ability to work to strict timescales whilst maintaining the principles of teamwork within a pressurised environment.
Person Specification
Qualifications
Essential
- GCSE: Maths and English (A-C) National Payroll Certificate or previous relevant experience working in a Payroll Department.
- Knowledge of Agenda for Change Terms and Conditions. Knowledge of HMRC regulations.
- Proven relevant experience in working as part of a team. Substantial experience in working to strict deadlines.
- Ability to work in a methodical manner. Ability to communicate well, both written and verbal
- To understand the Data Protection Act. Ability to liaise with team members
Desirable
- Knowledge of ESR payroll system.
- Proven organisational skills with ability to prioritise own workload.
Person Specification
Qualifications
Essential
- GCSE: Maths and English (A-C) National Payroll Certificate or previous relevant experience working in a Payroll Department.
- Knowledge of Agenda for Change Terms and Conditions. Knowledge of HMRC regulations.
- Proven relevant experience in working as part of a team. Substantial experience in working to strict deadlines.
- Ability to work in a methodical manner. Ability to communicate well, both written and verbal
- To understand the Data Protection Act. Ability to liaise with team members
Desirable
- Knowledge of ESR payroll system.
- Proven organisational skills with ability to prioritise own workload.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
