Job summary
The post holder will be an integral part of the Procurement Team; contributing towards delivering products efficiently and giving IT support.
Main duties of the job
- Assist in the maintenance of systems for effective and economic purchasing of medicines and other pharmacy-supplied items to ensure continuity of supply, minimise waste and to maintain efficacy.
- Assist in the day to day maintenance of the pharmacy stock control system and in the development of the software, including modification of files, implementation of planned enhancement and basic maintenance of back-up systems and hardware e.g. printers.
- Provide general administrative and clerical support for purchasing and computer services e.g. processing of letters, reports and maintaining effective systems for filing.
- Process invoices and other documentation relating to purchasing when required; receive goods on to the stock control system and support the use of EDI e.g. by creating trading partners and inputting EAN codes.
- Provide appropriate and accurate financial and accounting information to appropriate members of staff within the organisation, and any other information required relating to drug usage, purchasing, expenditure and pharmacy workload. Plan and maintain a regular reporting schedule and produce adhoc reports as required.
- Provide specialist IT support to all pharmacy staff e.g. problem solving and advice on advanced features of word processing and spreadsheet software.
About us
Why Work With Us
The post holder will be a part of the procurement team and provide IT/reporting support for the pharmacy team.
Job description
Job responsibilities
- Assist in the maintenance of systems for effective and economic purchasing of medicines and other pharmacy-supplied items to ensure continuity of supply, minimise waste and to maintain efficacy.
- Assist in the day to day maintenance of the pharmacy stock control system and in the development of the software, including modification of files, implementation of planned enhancement and basic maintenance of back-up systems and hardware e.g. printers.
- Provide general administrative and clerical support for purchasing and computer services e.g. processing of letters, reports and maintaining effective systems for filing.
- Process invoices and other documentation relating to purchasing when required; receive goods on to the stock control system and support the use of EDI e.g. by creating trading partners and inputting EAN codes.
- Provide appropriate and accurate financial and accounting information to appropriate members of staff within the organisation, and any other information required relating to drug usage, purchasing, expenditure and pharmacy workload. Plan and maintain a regular reporting schedule and produce adhoc reports as required.
- Provide specialist IT support to all pharmacy staff e.g. problem solving and advice on advanced features of word processing and spreadsheet software.
- Following guidelines, provide new members of pharmacy staff with appropriate levels of access to the computer systems. Administer initial and on-going training, being on hand to assist pharmacy staff with IT related queries / problems.
- Undertake risk assessments on visual display equipment and other IT equipment used throughout the department, and report on findings.
- Be involved in service development projects to ensure continuous improvement; participate in reviews of work practices and procedures in order to ensure consistent provision of services.
- Achieve objectives agreed at Achievement Reviews in order to contribute effectively to the overall provision of pharmacy services and to ensure progressive development.
- Ensure awareness of, and operate within current health and safety legislation and compliance with the departmental safety policies and procedures.
- Strictly observe confidentiality of all information concerning patients, and comply with procedures relating to Data Protection Act.
- Represent the department to a high professional standard in conduct, manner and appearance.
Job description
Job responsibilities
- Assist in the maintenance of systems for effective and economic purchasing of medicines and other pharmacy-supplied items to ensure continuity of supply, minimise waste and to maintain efficacy.
- Assist in the day to day maintenance of the pharmacy stock control system and in the development of the software, including modification of files, implementation of planned enhancement and basic maintenance of back-up systems and hardware e.g. printers.
- Provide general administrative and clerical support for purchasing and computer services e.g. processing of letters, reports and maintaining effective systems for filing.
- Process invoices and other documentation relating to purchasing when required; receive goods on to the stock control system and support the use of EDI e.g. by creating trading partners and inputting EAN codes.
- Provide appropriate and accurate financial and accounting information to appropriate members of staff within the organisation, and any other information required relating to drug usage, purchasing, expenditure and pharmacy workload. Plan and maintain a regular reporting schedule and produce adhoc reports as required.
- Provide specialist IT support to all pharmacy staff e.g. problem solving and advice on advanced features of word processing and spreadsheet software.
- Following guidelines, provide new members of pharmacy staff with appropriate levels of access to the computer systems. Administer initial and on-going training, being on hand to assist pharmacy staff with IT related queries / problems.
- Undertake risk assessments on visual display equipment and other IT equipment used throughout the department, and report on findings.
- Be involved in service development projects to ensure continuous improvement; participate in reviews of work practices and procedures in order to ensure consistent provision of services.
- Achieve objectives agreed at Achievement Reviews in order to contribute effectively to the overall provision of pharmacy services and to ensure progressive development.
- Ensure awareness of, and operate within current health and safety legislation and compliance with the departmental safety policies and procedures.
- Strictly observe confidentiality of all information concerning patients, and comply with procedures relating to Data Protection Act.
- Represent the department to a high professional standard in conduct, manner and appearance.
Person Specification
Qualifications
Essential
- c or above english and maths
Person Specification
Qualifications
Essential
- c or above english and maths
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
