Job summary
Are you passionate about making a meaningful impact in the healthcare sector and supporting patients in their journey towards recovery?
Torbay Hospital Oncology team is seeking a dedicated and dynamic individual to join our team as an Oncology Medical Secretary, a role where your organisational skills and compassion will directly contribute to the well-being of our patients.
Main duties of the job
- Providing a high secretarial service to the Consultant Oncologists.
- Liaise with staff at all levels effectively both internally and externally to the hospital
- Use Trust systems for typing, logging of information and data
- Be responsible for all aspects associated with your role
- Be flexible in approach to cover across services when required
- Maintain strict confidentiality at all times
About us
Why Work With Us
As an Oncology Medical Secretary, you will play a pivotal role in ensuring the efficient and smooth operation of our Oncology department.
Your responsibilities will include transcribing medical dictations, preparing patient documentation, and maintaining accurate records.
You will collaborate closely with healthcare professionals, nurses, and clinicians to ensure the highest quality of care is delivered to our Oncology patients.
Working in the Oncology Department at Torbay Hospital offers a unique opportunity to make a real difference in the lives of individuals facing challenging circumstances. You will be part of a dedicated team of 11 experienced medical sectaries committed to providing the best possible care and support. This role is more than just administrative; it's about being the compassionate and efficient bridge between patients and their healthcare journey. Your attention to detail and your ability to maintain confidentiality will be crucial in maintaining the trust of our patients and ensuring they receive the best care possible.
If you are ready to take on a rewarding and impactful role as an Oncology Medical Secretary at Torbay Hospital, where you can truly make a difference in the lives of cancer patients, we invite you to apply.
Join our team, and let your skills and compassion shine as you contribute to the compassionate care we provide every day.
Job description
Job responsibilities
Ensure patients are put at the heart of the service
To handle routine and non-routine enquires in an efficient manner and ensure appropriate follow through using initiative to deal with all enquiries either verbally or in writing
To comply with the Trusts Patient Access Policy and Standard Operating Procedures
To undertake a variety of office duties, such as filing, opening and distributing post, photocopying, moving and lifting of patient notes to ensure the efficient and effective support to the department
Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Job description
Job responsibilities
Ensure patients are put at the heart of the service
To handle routine and non-routine enquires in an efficient manner and ensure appropriate follow through using initiative to deal with all enquiries either verbally or in writing
To comply with the Trusts Patient Access Policy and Standard Operating Procedures
To undertake a variety of office duties, such as filing, opening and distributing post, photocopying, moving and lifting of patient notes to ensure the efficient and effective support to the department
Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Person Specification
Qualifications, knowledge and experience
Essential
- Good Standard of Education - Including GCSE in Maths and English or equivalent
- Typing to RSA II or equivalent level of speed and accuracy
- Experience in a similar secretarial role
- Ability to use Medical Terminology appropriately
- Good Knowledge of Microsoft Office Software
Desirable
- Audio Typing
- Medical Terminology qualification
- Knowledge of Hospital systems ie: PAS, Infoflex, Cyberlab, Ultragenda
- NHS experience and knowledge of medical records
Person Specification
Qualifications, knowledge and experience
Essential
- Good Standard of Education - Including GCSE in Maths and English or equivalent
- Typing to RSA II or equivalent level of speed and accuracy
- Experience in a similar secretarial role
- Ability to use Medical Terminology appropriately
- Good Knowledge of Microsoft Office Software
Desirable
- Audio Typing
- Medical Terminology qualification
- Knowledge of Hospital systems ie: PAS, Infoflex, Cyberlab, Ultragenda
- NHS experience and knowledge of medical records
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
