Job responsibilities
Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Support the Head of Clinical Coding in identifying where the Clinical Coding Servicecan be made more effective, efficient and relevant through the application of newtechnologies or skills, working closely with the Clinical Coding Auditor and theClinical Coding Co-ordinator. Communicate with all levels of the Clinical Coding Department and staff from otherdisciplines within the Trust, and external as required Represent the Clinical Coding services in relevant meetings as required. Demonstrate evidence of being able and willing to understand our Trust values. Produce, implement, maintain and review the annual clinical coding training andprogramme to ensure that staff enhance and maintain their skills in line with nationalguidelines. Plan and manage activities to deliver agreed work programmes relating to clinicalcoding training within agreed timescales. Plan and manage own workload on a daily basis, working towards agreed objectivesand with autonomy of how they will be achieved. To work with the Clinical Coding Auditor and Clinical Coding Coordinator to agreeand act upon individual or team-wide areas of development Work with the Clinical Coding Coordinator and the Auditor to plan a training andaudit package for each clinical coder to ensure they are given the opportunity to code a variety of specialties and undertake regular reviews of this plan, makingamendments as necessary. Monitor requirements for clinical coding training, to support national initiatives and toensure that these requirements can be effectively met in the required timescales. Inparticular, this may require changes in working practices in the Clinical CodingTeam. The post-holder will support the Head of Clinical Coding in managing suchchange. Ensure a high level of professional skill is maintained by clinical coding staff and allnew coders receive basic training covering all aspects of ICD-10 and OPCS4through the delivery of relevant Refresher and Standards course. Produce a Training Needs Analysis report for inclusion in the departmental strategy. Assess coder ability to code and make decisions based on the results, on the mostappropriate course of action and provide one-to-one feedback to clinical coders onresults of training assessments. Produce spreadsheet reports, particularly to analyse individual training results. Co-ordinate with external organisations Terminology and Classifications DeliveryService, IHRIM, other Trusts, to provide comprehensive training to new coding staff In conjunction with Coding Auditor maintain a list of clinical coding queries,monitoring those that have been sent to external agencies for further clarification. Investigate and respond to internal coding queries verifying with the Clinical CodingAuditor and utilising external query mechanisms as necessary. Utilise the results of all external audits of the clinical coding to make decisions on thefuture training needs of the team. Maintain a portfolio of evidence. Work closely with the Clinical Coding Co-ordinator and Auditor to establish andimplement improvement plans for the department. In conjunction with the Clinical Coding Co-ordinator and Clinical Coding Auditor thepost holder will contribute to and help implement Trust wide/departmental policies,procedures and guidelines. Improve the quality of coded data through delivery and of training and awarenesssessions to healthcare professionals. Undertake clinical coding if required in order to meet coding deadlines. Act on changes to practice, process or local policy as a direct result of a national clinicalcoding guidance. Ensuring the team are aware and have understood. Responsible for facilitating improvements in data quality through the provision of bothclassroom and individual based training (including development of new courses andspecialist workshops) including development of eLearning packages. Keep abreast of all new national guidance, providing any required training in relationto clinical-coding practices Raise any concerns/issues at team meetings and suggest possible solutions toproblems relating to performance or data quality, using an evidence-basedapproach. Adhere to all mandatory and local requirements regarding thedisclosure/safekeeping of information e.g. the Data Protection Act, Caldicott etc Promote the schedule of courses to external organisations to generate income forthe Trust and where necessary to work outside of the Trust to deliver trainingcourses. The post holder will be responsible for ensuring adequate materials and necessaryresources are available for all courses. Ensure the security and confidentiality of all clinical data handled, including the safekeeping of all health records. Manage the Clinical coding training programme primarily for Torbay and SouthDevon NHS Foundation Trust. Supervision of groups of staff (band 3-6) receiving training courses (currently up to 21 days)
Advise the Clinical Coding Co-ordinator on areas for individual or specialty-basedtraining. Develop individual training plans for clinical coders as identified through coding auditto provide one to one coaching and support. Work closely with the clinical Coding Co-ordinator in undertaking individualPerformance Reviews for the coding trainees ensuring all training requirements aremet. Deputising as necessary Maintain continuing professional development and support team to do the same. Utilise hospital clinical systems to aid and support coding input and training Proficient use of all Microsoft applications including power point Working knowledge of the following key IT patient systems PAS, PICIS, GALAXY, CRIS, CYBERLAB, INFOFLEX, WinDIP, Nerve Centre, Symphony, ESR Participate and contribute to the development and implementation of newinformation processes relevant to clinical coding.
