Job summary
We're looking for a proactive and detail-orientedBusiness Support Coordinator to join our Facilities team. You'll play a key role in supporting the Recruitment, Retention & Uniform Manager and the wider Facilities leadership team, ensuring smooth operations through high-quality administrative support.
We are currently recruiting for a permanent Coordinator on a part time basis, working 30 hours a week. Your working days will be Monday -Thursday, 8:00am-4:00pm but a level of flexibility may be required.
You will primarily work in the BRI, but there may be a requirement to work at our other hospital sites on occasion.
Main duties of the job
Your main duties will be:
- Providing secretarial and administrative support to the Associate Director of Facilities and senior managers.
- Organising and minuting meetings, preparing reports, and managing documentation.
- Preparation of paperwork and providing minute taking support within meetings, ensuring any reports are completed timely
- Managing data for compliance and reporting.
- Coordinating training days, workshops, and rota schedules.
- Ensuring confidentiality and data protection compliance at all times.
Join us and benefit from the following:
- A competitive salary between £24,625 - £25,674 pa pro rata
- A generous package of 27 days holiday per year pro rata + bank holidays increasing to 33 days with service
- Access to an Industry leading pension scheme where your employer pays in 20%
- A raft of discounts in local and national outlets, including holidays, insurance and shopping
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to thisvacancy.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to thisvacancy.
Person Specification
Experience
Essential
- Clerical / administrative experience
- Experience of taking formal minutes
- Experience of providing administrative support to managers and of maintain confidentiality and confidential systems
Desirable
- Knowledge of working in the NHS
Qualifications
Essential
- Educated to GCSE, grade C or above (or equivalent) in English Language and Maths (
- Business and Administration Level 3 NVQ or equivalent experience
- A thorough understanding of Microsoft Office
Skills
Essential
- Ability to gain co-operation from NHS staff at various levels of the organisation for the effective development of the service
- Ability to work under own discretion and initiative with a methodical and organised approach
- Strong IT Knowledge and experience, including proficiency ability in MS office programmes
- Excellent communication and interpersonal skills with the ability to communicate effectively and appropriately both written and verbally
- Ability to plan and organise activities and programmes which are complex, and which will involve adjusting plans to achieve the required outcome
Person Specification
Experience
Essential
- Clerical / administrative experience
- Experience of taking formal minutes
- Experience of providing administrative support to managers and of maintain confidentiality and confidential systems
Desirable
- Knowledge of working in the NHS
Qualifications
Essential
- Educated to GCSE, grade C or above (or equivalent) in English Language and Maths (
- Business and Administration Level 3 NVQ or equivalent experience
- A thorough understanding of Microsoft Office
Skills
Essential
- Ability to gain co-operation from NHS staff at various levels of the organisation for the effective development of the service
- Ability to work under own discretion and initiative with a methodical and organised approach
- Strong IT Knowledge and experience, including proficiency ability in MS office programmes
- Excellent communication and interpersonal skills with the ability to communicate effectively and appropriately both written and verbally
- Ability to plan and organise activities and programmes which are complex, and which will involve adjusting plans to achieve the required outcome
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Bristol Royal Infirmary
Upper Maudlin Street
Bristol
BS2 8HW
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
