Job summary
An opportunity has arisen in the Health Records Team at Weston General Hospital. We are looking for a motivated and reliable individual to join our busy health records department. The hours are Monday to Friday, between 08.30 and 17.30, and negotiable dependent on service demand.
This role is not entirely office based and is quite physical as the role requires handling large volumes of patient health records as well as retrieving and delivery of patient casenotes across the hospital.
Currently, we work with an all-paper patient record, however, the successful candidate will be working with the team to transition to an electronic patient record.
Previous clerical experience and knowledge of filing systems is essential. Your application will detail how you are an organised team player who can also work independently. This role requires you to self-manage in a team environment and work to daily deadlines.
This is a demanding and physical but rewarding role offering a vital service to the Trust. If you think you fit this role we look forward to your application.
We welcome applicants from all backgrounds and communities, and in particular those that are currently under represented in our workforce. This includes, but is not limited to, Black, Asian andEthnicMinority candidates, candidates with disabilities, and female candidates.
Main duties of the job
To ensure the patient notes are available where they are needed to support patient care. The post holder will be responsible for retrieving case notes, which may be stored in the library or other locations within the hospital/trust. Collating, organising, scanning and quality checking case notes in readiness for future outpatient attendances and inpatient stays. The images will then form part of the patients Electronic Patient Record.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities and person specification please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description, main responsibilities and person specification please refer to the job description document attached to this vacancy.
Person Specification
knowledge and Experience
Essential
- Proven team worker
- Working in a busy environment
- Minimum of 2 years clerical experience
Desirable
- Knowledge of filing systems
Skills and abilities
Essential
- Excellent customer service skills for both internal and external users
- To manage effectively your own time and workload, so that both the service and staff do not suffer
- Excellent written English skills including keen attention to spelling and grammar
- Computer literate and excellent keyboard skills
- Ability to communicate throughout the Trust using a varied of media ie; telephone and email as well as face to face
- Communicate with external agencies such as GP surgeries, other NHS trusts
Aptitudes
Essential
- Flexible attitude to ensure that optimum support is offered to the Service Leads in delivering services to patients is essential
- The ability to respect the Trusts' Values
Qualifications and Training
Essential
- Good standard of general education with particular strengths in English Language
Person Specification
knowledge and Experience
Essential
- Proven team worker
- Working in a busy environment
- Minimum of 2 years clerical experience
Desirable
- Knowledge of filing systems
Skills and abilities
Essential
- Excellent customer service skills for both internal and external users
- To manage effectively your own time and workload, so that both the service and staff do not suffer
- Excellent written English skills including keen attention to spelling and grammar
- Computer literate and excellent keyboard skills
- Ability to communicate throughout the Trust using a varied of media ie; telephone and email as well as face to face
- Communicate with external agencies such as GP surgeries, other NHS trusts
Aptitudes
Essential
- Flexible attitude to ensure that optimum support is offered to the Service Leads in delivering services to patients is essential
- The ability to respect the Trusts' Values
Qualifications and Training
Essential
- Good standard of general education with particular strengths in English Language
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Weston General Hospital
Grange Rd, Uphill, Weston-super-Mare
Weston
BS23 4TQ
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
