Health Records Clerk (Weston)

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

This job is now closed

Job summary

An opportunity has arisen in the Health Records Team at Weston General Hospital. We are looking for a motivated and reliable individual to join our busy health records department. The hours are Monday to Friday, between 08.30 and 17.30, and negotiable dependent on service demand.

This role is not entirely office based and is quite physical as the role requires handling large volumes of patient health records as well as retrieving and delivery of patient casenotes across the hospital.

Currently, we work with an all-paper patient record, however, the successful candidate will be working with the team to transition to an electronic patient record.

Previous clerical experience and knowledge of filing systems is essential. Your application will detail how you are an organised team player who can also work independently. This role requires you to self-manage in a team environment and work to daily deadlines.

This is a demanding and physical but rewarding role offering a vital service to the Trust. If you think you fit this role we look forward to your application.

We welcome applicants from all backgrounds and communities, and in particular those that are currently under represented in our workforce. This includes, but is not limited to, Black, Asian andEthnicMinority candidates, candidates with disabilities, and female candidates.

Main duties of the job

To ensure the patient notes are available where they are needed to support patient care. The post holder will be responsible for retrieving case notes, which may be stored in the library or other locations within the hospital/trust. Collating, organising, scanning and quality checking case notes in readiness for future outpatient attendances and inpatient stays. The images will then form part of the patients Electronic Patient Record.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Date posted

21 January 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year PA

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

387-WD-4614-TJ

Job locations

Weston General Hospital

Grange Rd, Uphill, Weston-super-Mare

Weston

BS23 4TQ

Job description

Job responsibilities

For a more detailed job description, main responsibilities and person specification please refer to the job description document attached to this vacancy.

Job description

Job responsibilities

For a more detailed job description, main responsibilities and person specification please refer to the job description document attached to this vacancy.

Person Specification

knowledge and Experience

Essential

Proven team worker
Working in a busy environment
Minimum of 2 years clerical experience

Desirable

Knowledge of filing systems

Skills and abilities

Essential

Excellent customer service skills for both internal and external users
To manage effectively your own time and workload, so that both the service and staff do not suffer
Excellent written English skills including keen attention to spelling and grammar
Computer literate and excellent keyboard skills
Ability to communicate throughout the Trust using a varied of media ie; telephone and email as well as face to face
Communicate with external agencies such as GP surgeries, other NHS trusts

Aptitudes

Essential

Flexible attitude to ensure that optimum support is offered to the Service Leads in delivering services to patients is essential
The ability to respect the Trusts' Values

Qualifications and Training

Essential

Good standard of general education with particular strengths in English Language

Person Specification

knowledge and Experience

Essential

Proven team worker
Working in a busy environment
Minimum of 2 years clerical experience

Desirable

Knowledge of filing systems

Skills and abilities

Essential

Excellent customer service skills for both internal and external users
To manage effectively your own time and workload, so that both the service and staff do not suffer
Excellent written English skills including keen attention to spelling and grammar
Computer literate and excellent keyboard skills
Ability to communicate throughout the Trust using a varied of media ie; telephone and email as well as face to face
Communicate with external agencies such as GP surgeries, other NHS trusts

Aptitudes

Essential

Flexible attitude to ensure that optimum support is offered to the Service Leads in delivering services to patients is essential
The ability to respect the Trusts' Values

Qualifications and Training

Essential

Good standard of general education with particular strengths in English Language

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information