Job summary
An opportunity has arisen within our Emergency Department for a 10 Month Fix Term MAT Cover position Starting in March 2025, ED Team Administrator which will be worked over 5 days Monday - Friday.
We are looking for an enthusiastic, hardworking individual to join the busy Admin team in the adults Emergency Department. Successful applicants must have excellent communication skills, be customer care focused and be able to work under pressure. It is essential that you are a good team player and understand patient confidentiality. Previous experience of minute taking and organising meetings is essential.
Main duties of the job
The post-holder will provide comprehensive secretarial and administrative support to Consultants and Senior Nursing staff in Emergency Care.
The post-holder will also be responsible for the management of other administrative tasks to support members of the Emergency Department team and will be responsible for the development of effective data collection systems, meeting preparation, workshops, projects and other events.
The post-holder will demonstrate good keyboard skills and have the ability to type reports, take minutes, organise diaries and other administrative skills required of the post.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification
Knowledge
Essential
- Previous secretarial/administrative experience
- Experience of working as part of a team, without supervision and on own initiative
- Comply with confidentiality and General Data Protection Regulations
- Experience of dealing with staff of all levels within a large organization
- Experience of working in a complex environment with competing service demands
- Experience of dealing with senior managers and external agencies, both on the telephone and in person
- Experience of managing and co-ordinating multi-disciplinary meetings and workshops
- Evidence of typing reports, minute taking, organising meetings and diaries
Desirable
- Experience of working with human resources medical staffing within the NHS
- Experience of inputting data, extracting, analysing and presenting information/data
- Experience of HR policies in relation to medical staff
- Previous NHS experience
Skills and Abilities
Essential
- Effective and polite manner when dealing with people, both face-to-face and on the phone
- Excellent written/verbal communication, numeracy and keyboard skills
- Ability to develop productive working relationships, and support, a range of staff
- Demonstrate excellent organisational and administrative skills
- Proven ability to make decisions as well as use own initiative
- Ability to be flexible, adaptable to work demands and meet tight deadlines, working to appropriate quality standards
- Ability to deal appropriately with sensitive and confidential information
- Willingness to learn new systems
- Committed to own personal development
- Ability to prioritise ensuring effective and efficient workload completion and deal with several issues at one time
- Strong negotiation and influencing skills
- Ability to work as part of a team and understand the relationships within the team environment
Qualifications and Training
Essential
- IT skills or qualifications to ECDL/ RSA standard
- Knowledge of additional computer packages such as PowerPoint, Excel etc
Desirable
- 5 GCSEs level (or equivalent) in English Language and/ or Maths
Aptitudes
Essential
- Methodical and reliable with attention to detail and accuracy
- Demonstrate a flexible and adaptable approach to work, with a willingness to learn and develop role
- Capacity to adopt changes to working practices quickly
- Self-motivated, enthusiastic and approachable
- Exhibit diplomacy and interpersonal skills with ability to interact with people of all levels and background
- Professional in appearance and approach
- A positive, friendly disposition, enthusiastic and self-motivator
Person Specification
Knowledge
Essential
- Previous secretarial/administrative experience
- Experience of working as part of a team, without supervision and on own initiative
- Comply with confidentiality and General Data Protection Regulations
- Experience of dealing with staff of all levels within a large organization
- Experience of working in a complex environment with competing service demands
- Experience of dealing with senior managers and external agencies, both on the telephone and in person
- Experience of managing and co-ordinating multi-disciplinary meetings and workshops
- Evidence of typing reports, minute taking, organising meetings and diaries
Desirable
- Experience of working with human resources medical staffing within the NHS
- Experience of inputting data, extracting, analysing and presenting information/data
- Experience of HR policies in relation to medical staff
- Previous NHS experience
Skills and Abilities
Essential
- Effective and polite manner when dealing with people, both face-to-face and on the phone
- Excellent written/verbal communication, numeracy and keyboard skills
- Ability to develop productive working relationships, and support, a range of staff
- Demonstrate excellent organisational and administrative skills
- Proven ability to make decisions as well as use own initiative
- Ability to be flexible, adaptable to work demands and meet tight deadlines, working to appropriate quality standards
- Ability to deal appropriately with sensitive and confidential information
- Willingness to learn new systems
- Committed to own personal development
- Ability to prioritise ensuring effective and efficient workload completion and deal with several issues at one time
- Strong negotiation and influencing skills
- Ability to work as part of a team and understand the relationships within the team environment
Qualifications and Training
Essential
- IT skills or qualifications to ECDL/ RSA standard
- Knowledge of additional computer packages such as PowerPoint, Excel etc
Desirable
- 5 GCSEs level (or equivalent) in English Language and/ or Maths
Aptitudes
Essential
- Methodical and reliable with attention to detail and accuracy
- Demonstrate a flexible and adaptable approach to work, with a willingness to learn and develop role
- Capacity to adopt changes to working practices quickly
- Self-motivated, enthusiastic and approachable
- Exhibit diplomacy and interpersonal skills with ability to interact with people of all levels and background
- Professional in appearance and approach
- A positive, friendly disposition, enthusiastic and self-motivator
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
